CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Grwp Llandrillo Menai |
Coleg Llandrillo, Llandudno Road, Rhos-on-Sea, Conwy |
Colwyn Bay |
LL28 4HZ |
UK |
Alison Evans |
+44 1492546666 |
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http://
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0286
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityCorporate Software Package HR and Payroll |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
Rhos on Sea, Conwy
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
HR/Payroll System Information
Grwp Llandrillo – Menai (the Grwp) is Wales' largest Further Education Institution and one of the largest FE colleges in the UK. The Grwp has 22 locations across North West Wales has 2,500 staff and 35,000 students.
The Grwp is to procure a new Human Resources and Payroll system via OJEU tender. The annual payroll costs of the Grwp are 48m GBP.
The payroll system must be able to accommodate the following:
- A number of different contract types and scales eg management, teaching and business admin.
- A number of pension schemes including Teachers Pension and Local Government Pension where the rate of deduction is dependent on the salary of the staff member.
- Members of staff having a number of contracts and contributing to more than one pension scheme.
- Electronic part time claims and workflow
- Ability to report on the pay total in the future including vacancies
- Compliance with Auto enrolment requirements
- Automatic calculation of pay for starts and leavers dependent of the start or leave date
- Calculation of occupational sick pay in accordance with the scheme rules
- Calculation of SSP
- Calculation of maternity pay in accordance with the scheme rules
- Ability to set up other allowances eg CSA deductions, GAYE etc
- Ability of staff to view bilingual payslips via a secure system and to update personal details
- Ability of staff to view bilingual P60s via a secure system
- Reporting capabilities preferably with forecasting option
The HR system must be able to accommodate the following:
- Recruitment module
- The ability to capture different terms and conditions, pay and benefits for a number of different contract types, salary structures and scales, Management, Lecturer, Business Support, Manual
- Organisation structure management
- Starter, leaver and transfer/change processing flowing from recruitment/HR/Payroll
- Ability to generate correspondence such as contracts
- Background checking to ensure following can be captured – DBS checks, references, pre-employment health screening, work permit etc
- Capability to record education/qualifications/employment history/CV/CPD/Welsh language capability per employee
- Diversity monitoring and management (for both applicants and employees)
- Performance Management
- Disciplinary and Grievance Management
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=3731.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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48450000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
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III.2.2)
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Economic and financial capacity
Please see PQQ
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III.2.3)
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Technical capacity
Please see PQQ
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate5 |
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Objective criteria for choosing the limited number of candidates
Please see PQQ Evaluation Scoring Document
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
GLLM111113
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 13-12-2013
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 13-12-2013
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 20-01-2014
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Shortlisted suppliers will be invited to present at the College's head office during December or January.
(WA Ref:3731)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Toby Prosser Clerk to the Corporation |
Grwp Llandrillo Menai, Llandudno Rd, Rhos on Sea, |
Conwy |
LL284HZ |
UK |
t.prosser@gllm.ac.uk |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 11-11-2013 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Grwp Llandrillo Menai |
Coleg Llandrillo, Llandudno Road, Rhos-on-Sea, Conwy |
Colwyn Bay |
LL28 4HZ |
UK |
Finance
Alison Evans |
+44 1492546666 |
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http:// |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Grwp Llandrillo Menai |
Coleg Llandrillo, Llandudno Road, Rhos-on-Sea, Conwy |
Colwyn Bay |
LL28 4HZ |
UK |
Finance
Alison Evans |
+44 1492546666 |
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http:// |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Grwp Llandrillo Menai |
Coleg Llandrillo, Llandudno Road, Rhos-on-Sea, Conwy |
Colwyn Bay |
LL28 4HZ |
UK |
Clerk to the Corporation
Toby Prosser |
+44 1492546666 |
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http:// |
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