CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Corporate Software Package HR and Payroll

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Rhos on Sea, Conwy

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

HR/Payroll System Information

Grwp Llandrillo – Menai (the Grwp) is Wales' largest Further Education Institution and one of the largest FE colleges in the UK. The Grwp has 22 locations across North West Wales has 2,500 staff and 35,000 students.

The Grwp is to procure a new Human Resources and Payroll system via OJEU tender. The annual payroll costs of the Grwp are 48m GBP.

The payroll system must be able to accommodate the following:

- A number of different contract types and scales eg management, teaching and business admin.

- A number of pension schemes including Teachers Pension and Local Government Pension where the rate of deduction is dependent on the salary of the staff member.

- Members of staff having a number of contracts and contributing to more than one pension scheme.

- Electronic part time claims and workflow

- Ability to report on the pay total in the future including vacancies

- Compliance with Auto enrolment requirements

- Automatic calculation of pay for starts and leavers dependent of the start or leave date

- Calculation of occupational sick pay in accordance with the scheme rules

- Calculation of SSP

- Calculation of maternity pay in accordance with the scheme rules

- Ability to set up other allowances eg CSA deductions, GAYE etc

- Ability of staff to view bilingual payslips via a secure system and to update personal details

- Ability of staff to view bilingual P60s via a secure system

- Reporting capabilities preferably with forecasting option

The HR system must be able to accommodate the following:

- Recruitment module

- The ability to capture different terms and conditions, pay and benefits for a number of different contract types, salary structures and scales, Management, Lecturer, Business Support, Manual

- Organisation structure management

- Starter, leaver and transfer/change processing flowing from recruitment/HR/Payroll

- Ability to generate correspondence such as contracts

- Background checking to ensure following can be captured – DBS checks, references, pre-employment health screening, work permit etc

- Capability to record education/qualifications/employment history/CV/CPD/Welsh language capability per employee

- Diversity monitoring and management (for both applicants and employees)

- Performance Management

- Disciplinary and Grievance Management

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

GLLM111113

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

(WA Ref:10888)

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice