CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Cardiff University |
Purchasing Section, McKenzie House, 30-36 Newport Road |
Cardiff |
CF24 0DE |
UK |
Julie Paynter |
+44 2920879648 |
Buyline@cardiff.ac.uk |
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www.cardiff.ac.uk/purch/
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Cardiff & Vale University Health Board
University of South Wales
Swansea University
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityMain Contractors and M&E Services Framework |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
Cardiff
UKL22 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged24 |
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Duration of the framework agreement4 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement1500000090000000GBP
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The aim of this project is to establish a Framework (the Framework) of pre-qualified suitably experienced Contractors (the Contractors), which will enable participating authorities to call off works activities on an 'as required' basis. The Framework will be used to deliver both major and minor capital works projects and may include refurbishment and/or new build and may involve single site projects, or groups of sites. The Framework will consist of five (5) separate lots by discipline/value bands (see section II.2.1 for details)and a range of main Contractors to reflect the anticipated scope of projects. Continous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly the successful Contractors will be required to consider community benefits, specific requirements will be detailed within the tender documents, which will state whether the requirements are core or non core. The call off method for all lots under this Framework will be via Mini Competition.
Cardiff University as an employer, is committed to paying all employees not less than the living wage as set out by the Living Wage Foundation.
Further information is set out in the pre-qualification questionnaire (PQQ) documents see section V.I.3 for details.
Suppliers should note that the PQQ documents will be made available to download from midday Monday 2nd March 2015.
To obtain PQQ documents, suppliers are requested to register on the following website:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
express an interest in the tender and download the tender documents. Contractors should not request documents from the contracting authority as they are readily available from the above web portal.
Reponses to the PQQ and any clarification questions must be submitted via the above web portal.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=22788.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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45210000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
Yes |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe Framework will be used for both major and minor capital works project and may include refurbishment and/or new build and may involve single site projects, or groups of sites. The Framework will consist of five (5) separate lots by discipline/value bands to acheive a range of to reflect the anticipated scope of projects. Continous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly, the successful Contractors will be required to consider community benefits, specific requirements will be detailed within the tender documents, which will state whether the requirements are core or non core. The call off method for all lots under this Framework will be via Mini Competition.
Lot 1 - Main Contractor - Value Band - (Up to GBP 1.5M)
Lot 2 - Main Contractor - Value Band - (GBP 1.5M - GBP 10M)
Lot 3 - Combined Mechanical & Electrical Services Engineer - Value Band -(GBP 0.5M - GBP 5M)
Lot 4 - Mechanical Services Contractor - Value Band - (Up to GBP 0.35M)
Lot 5 - Electrical Services Contractor - Value Band - (Up to GBP 0.35M)
Cardiff University as an employer, is committed to paying all employees not less than the living wage as set out by the Living Wage Foundation.
The contracting authority does not guarantee that any specific volume or value of works/work packages will be called off under the Framework. |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
As set out in the invitation to tender (ITT) documents
The contracting authority reserves the right to request a parent company and/or other guarantees of financial liability.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
As set out in the invitation to tender (ITT) document.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the Framework will be with with either (i) all contractors on the basis of joint and several liability, or (ii) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the Framework entered into is with a special purpose company, the contracting authority will require sufficinet guarantees to be given by participants in that company or their parents.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
As set out in the invitation to tender (ITT) documents.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
As stated in the PQQ documents.
Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended)/Article 45 EU Directive 2004/18/EC.
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III.2.2)
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Economic and financial capacity
(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As stated in the PQQ documents
Lot 1 - Main Contractor - Minimum annual turnover requirement GBP 4M
Lot 2 - Main Contractor - Minimum annual turnover requirement GBP 40M
Lot 3 - Combined Mechanical & Electrical Services Contractor - Minimum annual turnover requirement GBP 10M
Lot 4 - Mechanical Services Contractor - Minimum annaul turnover requirement GBP 0.7M
Lot 5 - Electrical Services Contractor - Minimum annual turnover requirement GBP 0.7M
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III.2.3)
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Technical capacity
As stated in the PQQ documents
As stated in the PQQ documents
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate58 |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
CU213/JP0215
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 02-04-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 01-09-2015
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Bidders should note that the PQQ documents will be made available to to download from midday on Monday 2 March 2015.
To obtain PQQ documents, contractors are requested to register on the following website:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
express an interest in the tender and download the tender documents.
Contractors should not request documents from the contracting authority as they are readily available from the above web portal.
Response to the PQQ and any clarification questions must be submitted via the above web portal.
The PQQ documents contact, inter alia, a Strategic brief which provides additional information in relation to the Framework/Services being procured.
All tender costs and liabilities incurred by suppliers shall be the sole responsibility of contractors.
The contracting authority reserves the right to establish the Framework/each Lot in whole or in part.
The contracting authority reserves the right to evaluate each Lot as a seperate contract.
The contracting authority reserves the right to annul the tendering process and not establish the Framework.
All documents to be priced in GBP and all payments made in GBP
In relation to section II.1.9 - variants will be accepted to the extent permitted in the tender documents (if at all).
Contractors should note that they will be required to enter into the terms and conditions of contract as set out in the ITT and that save for matters of clarification of consistency the Contracting Authority will not negotiate the terms.
(WA Ref:22788)
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Further details will be provided in the ITT
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
Cardiff University will incorporate a standstill period at the point information on the award of the Framework is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to clarify or query the award decision before the Framework is entered into
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 25-02-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Cardiff University |
Purchasing Section, McKenzie House, 30-36 Newport Road |
Cardiff |
CF24 0DE |
UK |
Julie Paynter |
+44 2920879648 |
Buyline@cardiff.ac.uk |
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https://in-tendhost.co.uk/cardiffuniversity/aspx/Home |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Cardiff University |
Purchasing Section, McKenzie House, 30-36 Newport Road |
Cardiff |
CF24 0DE |
UK |
Julie Paynter |
+44 2920879648 |
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https://in-tendhost.co.uk/cardiffuniversity/aspx/Home |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Cardiff University |
Purchasing Section, McKenzie House, 30-36 Newport Road |
Cardiff |
CF24 0DE |
UK |
Julie Paynter |
+44 2920879648 |
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https://in-tendhost.co.uk/cardiffuniversity/aspx/Home |
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ANNEX B
Information About Lots
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1
Main Contractor |
1)
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Short Description
Main Contractor
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2)
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Common Procurement Vocabulary (CPV)
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45210000 |
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3)
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Quantity or scope
Main Contractor - Value Band up to GBP 1.5M (construction value, excluding VAT). Minimum annual turnover requirements GBP 4M. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractors based on their ranking following evaluation of their tenders for the Framework. The highest six (6) ranked bidders will be appointed as the Primary Framework Contractors and the next two (2) highest ranked bidders will be appointed as the Reserve Framework Contractors.
In the event that any Framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
Main Contractor |
1)
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Short Description
Main Contractor
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2)
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Common Procurement Vocabulary (CPV)
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45210000 |
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3)
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Quantity or scope
Main Contractor - Value Band GBP 1.5M - GBP 10M (construction value, excluding VAT). Minimum annual turnover requirements GBP 40M. Further details are contained in the PQQ and Strategic Brief.
Three (3) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on this framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to this framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest Three (3) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractors.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The University does not guarantee that any specific volume or value of services will be called off under the Framework.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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3
Combined Mechanical & Electrical Services Contractor |
1)
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Short Description
Combined Mechanical & Electrical Services Contractor
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2)
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Common Procurement Vocabulary (CPV)
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71334000 |
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3)
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Quantity or scope
Combined Mechanical & Electrical Services Contractor - Value Band GBP 0.5M - GBP 5M (Mechanical and Electrical Services value, excluding VAT). Minimum annual turnover requirement GBP 10M. Further details are contained in the PQQ and Strategic Brief.
Three (3) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked bidders will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume of value of services will be called off under the Framework.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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4
Mechanical Services Contractor |
1)
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Short Description
Mechanical Services Contractor
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2)
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Common Procurement Vocabulary (CPV)
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71333000 |
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3)
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Quantity or scope
Mechanical Services Contractor - Value Band - Up to GBP 0.35M (Mechanical services value, excluding VAT. Minimun annual turnover requirements GBP 0.7M. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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5
Electrical Services Contractor |
1)
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Short Description
Electrical Services Contractor
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2)
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Common Procurement Vocabulary (CPV)
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71314100 |
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3)
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Quantity or scope
Electrical Services Contractor - Value Band - Up to GBP 0.35M (electrical services value, excluding VAT). Minimum turnover requirement GBP 0.7M. Further details are contained in the PQQ and Strategic brief.
Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to this framework unless the circumstance set out below apply.
The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractor.
In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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