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02 Contract Notice

Materials Framework

  • First published: 20 October 2023
  • Last modified: 15 November 2023

Contents

Summary

OCID:
ocds-kuma6s-135729
Published by:
Adra (Tai) Cyf
Authority ID:
AA0001
Publication date:
20 October 2023
Deadline date:
14 November 2023
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
Yes
Has Carbon Reduction Plan:
No

Abstract

Adra is looking to appoint a range of Suppliers to partner with in the establishment of a new, all-Wales Framework for the supply of building materials and associated products. The Framework will be open for use by a wide range of public sector bodies, local authorities, housing associations and beyond. CPV: 44111000, 44111000, 44111000, 44111000, 44112500, 44221000, 44221100, 44221200, 44221220, 09331000, 42511110, 44812400, 31680000, 31681000, 31681410, 44115200, 44411200, 44411700, 44411000, 44411000, 33196000, 44411200, 44411700, 39141000, 39141400, 39221000, 43324000, 44163110, 34929000, 43830000, 44511000, 44111000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Adra (Tai) Cyfyngedig

Ty Coch

Bangor

LL57 4BL

UK

Contact person: Ffion Casey

Telephone: +44 3001238084

E-mail: ffion.casey@adra.co.uk

NUTS: UKL

Internet address(es)

Main address: http://adra.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0001

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Materials Framework

II.1.2) Main CPV code

44111000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Adra is looking to appoint a range of Suppliers to partner with in the establishment of a new, all-Wales Framework for the supply of building materials and associated products. The Framework will be open for use by a wide range of public sector bodies, local authorities, housing associations and beyond.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Building merchants

II.2.2) Additional CPV code(s)

44111000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 1 - Building Merchants.

The lot will be further separated by 7 geographical zones as detailed within the tender documentation.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Retail Establishments

II.2.2) Additional CPV code(s)

44111000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 2 - Retail establishments

The lot will be further separated by 7 different geographical zones.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Distribution

II.2.2) Additional CPV code(s)

44111000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 3 - Distribution

The lot will be further separated by 7 geographical zones.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Roofing Supplies

II.2.2) Additional CPV code(s)

44112500

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 4 - Roofing Supplies

The lot is further separated by 7 geographical zones.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Renewable energy products

II.2.2) Additional CPV code(s)

09331000

42511110

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 5 - Renewable Energy Products

The lot will be further separated by 7 geographical zones.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Windows and Doors

II.2.2) Additional CPV code(s)

44221000

44221100

44221200

44221220

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 6 - Windows and Doors

This lot will be further separated by 7 geographical zones.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Decorating products

II.2.2) Additional CPV code(s)

44812400

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 7 - Decorating products.

This lot will be further separated by 7 geographical zones

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Electrical

II.2.2) Additional CPV code(s)

31680000

31681000

31681410

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 8 - Electrical

This lot will be further separated by 7 geographical zones

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Plumbing & Heating

II.2.2) Additional CPV code(s)

44115200

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 9 - Plumbing & Heating

This lot will be further separated by 7 geographical zones

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Bathrooms

II.2.2) Additional CPV code(s)

44411200

44411700

44411000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 10 - Bathrooms

This lot will be further separated by 7 geographical zones

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Adapted Bathrooms

II.2.2) Additional CPV code(s)

44411000

33196000

44411200

44411700

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 11 - Adapted Bathrooms

This lot will be further separated by 7 geographical zones

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 12

II.2.1) Title

Kitchens and Joinery

II.2.2) Additional CPV code(s)

39141000

39141400

39221000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 12 - Kitchens and Joinery

This lot will be further separated by 7 geographical zones

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 13

II.2.1) Title

Civils and Highways

II.2.2) Additional CPV code(s)

43324000

44163110

34929000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 13 - Civils and Highways

This lot will be further separated by 7 geographical zones

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 14

II.2.1) Title

Tool and Plant Hire

II.2.2) Additional CPV code(s)

43830000

44511000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 14 - Tool and Plant Hire

This lot will be further separated by 7 geographical zones

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 15

II.2.1) Title

Managed Service Provision

II.2.2) Additional CPV code(s)

44111000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 15 - Managed Service Provision. Please refer to to tender documentations for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

As detailed within the tender documentation

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As per tender documentation

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/12/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.7) Conditions for opening of tenders

Date: 01/12/2023

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Possibly, if so in 4 years when this framework shall expire.

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135729.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As per tender documentation

(WA Ref:135729)

Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=135729

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

20/10/2023

Coding

Commodity categories

ID Title Parent category
44411200 Baths Sanitary ware
44111000 Building materials Construction materials
44812400 Decorating supplies Artists paints
44221200 Doors Windows, doors and related items
43324000 Drainage equipment Construction equipment
44163110 Drainage pipes Pipes and fittings
31681000 Electrical accessories Electrical supplies and accessories
31681410 Electrical materials Electrical accessories
31680000 Electrical supplies and accessories Electrical equipment and apparatus
44221220 Fire doors Windows, doors and related items
39141400 Fitted kitchens Kitchen furniture and equipment
44511000 Hand tools Tools
42511110 Heat pumps Heat-exchange units and machinery for liquefying air or other gases
34929000 Highway materials Road equipment
39221000 Kitchen equipment Kitchen equipment, household and domestic items and catering supplies
39141000 Kitchen furniture and equipment Domestic furniture
44411700 Lavatory seats, covers, bowls and cisterns Sanitary ware
33196000 Medical aids Miscellaneous medical devices and products
44115200 Plumbing and heating materials Building fittings
43830000 Power tools Workshop equipment
44112500 Roofing materials Miscellaneous building structures
44411000 Sanitary ware Articles for the bathroom and kitchen
09331000 Solar panels Solar energy
44221100 Windows Windows, doors and related items
44221000 Windows, doors and related items Builders joinery

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
20 October 2023
Deadline date:
14 November 2023 00:00
Notice type:
02 Contract Notice
Authority name:
Adra (Tai) Cyf
Publication date:
20 October 2023
Notice type:
14 Corrigendum
Authority name:
Adra (Tai) Cyf
Publication date:
15 November 2023
Notice type:
03 Contract Award Notice - Incomplete Procedure
Authority name:
Adra (Tai) Cyf

About the buyer

Main contact:
ffion.casey@adra.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
20/10/2023 14:50
Further description/abstract
Adra is looking to appoint a range of Service providers to partner with in the establishment of a new, all-Wales Framework for the for the supply of building materials and associated products to the Public Sector throughout Wales.
Adra currently leads on a unique single supplier Framework for the provision of a managed service across Wales. This Framework has been highly successful and has membership of several housing associations and local authorities across Wales.
Following the success of our Framework discussions have taken place with the Commercial Delivery team within Welsh Government and agreement has been reached that Adra will lead on the retendering of the current NPS materials framework that will expire in Feb 2024. Welsh government fully endorse the new Framework and support it as a natural successor to the NPS framework. The new framework will form part of the Wales collaborative procurement hub and be advertised on Sell2Wales once the tender process is complete
24/10/2023 17:10
ADDED FILE: Supplier Code of Conduct
Supplier Code of Conduct
08/11/2023 08:09
New tender notice
Due to adding additional lots, we've had to create a new tender notice. The Questions and Answers from this notice, including any unaswered questions,will be attached to the new notice.
Once live, we will notify you of the link to the new tender notice. Diolch/Thank you
08/11/2023 09:54
new tender notice
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV456451

Please find the link for the new tender notice, to include further lots for flooring. All other details remains the same. Diolch / Thank you
08/11/2023 14:12
Question and Answers deadline change
The deadline for submission of questions through the online Q&A function has been changed as below.
Old question submission deadline: 17/11/2023 12:00
New question submission deadline: 08/11/2023 15:00
Please ensure that you have submitted all questions before the new date.
15/11/2023 16:02
Notice Cancelled
This notice has been cancelled. The original deadline date of 01/12/2023 is no longer applicable.

A new tender notice has been published last week in light of the flooring lots being added- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV456451

For further clarification please contact ffion.casey@adra.co.uk

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx116.73 KB
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zip4.58 MB
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Replaced documents

There are no previous versions of these documents.

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