Description of the contract
The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,785 properties in number) and other properties.
The Council has 25 properties containing passenger lifts (made up of high rise and sheltered properties).
Scope
• Planned Lift Maintenance
• Responsive Lift Repairs
Structure
The Council has concluded that its requirements are best achieved by procuring a Framework Agreement with a single Contractor delivering all elements (repair and maintenance). This provides continuity of responsibility including repair and maintenance. The following shows the structure of the Framework:
Description of the Works
Lift Installation Upgrades
The following programme of lift upgrades is expected to be delivered via this
Estimated Value & Volumes
The following information is intended to assist bidders. It should be noted that the estimated values and volumes are indicative only, and may change dependent on demand and budget.
Planned Maintenance
The following table provides details of the properties which contain lift(s) which will require annual maintenance agreements:
Sheltered Housing / High Rise Flats Lift Maintenance Details
Address No. of Lifts No. of Floors Maintenance Agreement Period
Sheltered/Housing
1-35 Brentwood Court 1 1 June - May
1-33 Broadlands House 1 2 April - March
1-35 Clos Y Nant 2 1 September - August
1-35 Minton Court 1 1 September - August
77-151 Nelson House (High-rise) 2 15 January - December
1-30 Poplar House 1 1 November - October
1-31 Sandown Court 1 1 July - June
1-33 Worcester Court 1 1 May - April
High Rise
1-99 Beech House 2 9 November - October
116-270 Channel View 2 13 April - March
152-271 Loudoun House 2 15 January - December
1-42 Lydstep Flts (Block 1) 2 10 May - April
43-84 Lydstep Flts (Block 2) 2 10 May - April
85-126 Lydstep Flts (Block 3) 2 10 May - April
26-71 Maelfa Flts 2 9 April - March
1-95 Sycamore House 2 9 November - October
Hostels/Temp/General Housing
John Kane Crt Physical Block 1 2 May - April
Ty Ephriam 1 3 June -May
1-12 College Buildings 1 3 June -May
Greenfarm Hostel 2 2 November - October
Housing options Centre 3 3 November - October
Ty Tresillian Hostel 1 2 December - November
Flats 1-12 Hafan (Block B) 1 3 May - April
Flats 13-30 Hafan (Block C) 1 3 June - May
Flats 31-48 Hafan (Block D) 1 3 July - June
Responsive Lift Repairs
The majority of maintenance is covered under the planned maintenance agreements; and it is anticipated that responsive lift repairs are likely to be due to (for example) vandalism, mis-use or additional legislative Health & Safety requirements. / responsive call outs and subsequent repairs.
It should be noted that there is no guarantee that these volumes will remain unchanged; and will be dependent upon demand.
The table below provides details of the order types, estimated number of orders and the associated costs, based off the average between October 2019 – September 2021:
Order Type Number of Orders Average Cost
Routine orders
(Completion required within 25 working days) 40 £75,600
Urgent orders
(Completion required within 5 working days) 10 £16,700
Emergency Orders
(attendance within 2 hours and completion within 24 hours) 43 £11,900
Total 93 £104,200
Scope of Works
The scope of the work may include (but not be limited to) the following:
• Asbestos Removal / Disposal
• Asbestos Assessment
• Electrician Services
• Passenger Lift Maintenance
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