CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Framework for Repair & Maintenance of Passenger Lifts

2.2

Description of the goods or services required

The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,785 properties in number) and other properties.

The Council has 25 properties containing passenger lifts (made up of high rise and sheltered properties).

Scope

• Planned Lift Maintenance

• Responsive Lift Repairs

Structure

The Council has concluded that its requirements are best achieved by procuring a Framework Agreement with a single Contractor delivering all elements (repair and maintenance). This provides continuity of responsibility including repair and maintenance. The following shows the structure of the Framework:

Description of the Works

Lift Installation Upgrades

The following programme of lift upgrades is expected to be delivered via this

Estimated Value & Volumes

The following information is intended to assist bidders. It should be noted that the estimated values and volumes are indicative only, and may change dependent on demand and budget.

Planned Maintenance

The following table provides details of the properties which contain lift(s) which will require annual maintenance agreements:

Sheltered Housing / High Rise Flats Lift Maintenance Details

Address No. of Lifts No. of Floors Maintenance Agreement Period

Sheltered/Housing

1-35 Brentwood Court 1 1 June - May

1-33 Broadlands House 1 2 April - March

1-35 Clos Y Nant 2 1 September - August

1-35 Minton Court 1 1 September - August

77-151 Nelson House (High-rise) 2 15 January - December

1-30 Poplar House 1 1 November - October

1-31 Sandown Court 1 1 July - June

1-33 Worcester Court 1 1 May - April

High Rise

1-99 Beech House 2 9 November - October

116-270 Channel View 2 13 April - March

152-271 Loudoun House 2 15 January - December

1-42 Lydstep Flts (Block 1) 2 10 May - April

43-84 Lydstep Flts (Block 2) 2 10 May - April

85-126 Lydstep Flts (Block 3) 2 10 May - April

26-71 Maelfa Flts 2 9 April - March

1-95 Sycamore House 2 9 November - October

Hostels/Temp/General Housing

John Kane Crt Physical Block 1 2 May - April

Ty Ephriam 1 3 June -May

1-12 College Buildings 1 3 June -May

Greenfarm Hostel 2 2 November - October

Housing options Centre 3 3 November - October

Ty Tresillian Hostel 1 2 December - November

Flats 1-12 Hafan (Block B) 1 3 May - April

Flats 13-30 Hafan (Block C) 1 3 June - May

Flats 31-48 Hafan (Block D) 1 3 July - June

Responsive Lift Repairs

The majority of maintenance is covered under the planned maintenance agreements; and it is anticipated that responsive lift repairs are likely to be due to (for example) vandalism, mis-use or additional legislative Health & Safety requirements. / responsive call outs and subsequent repairs.

It should be noted that there is no guarantee that these volumes will remain unchanged; and will be dependent upon demand.

The table below provides details of the order types, estimated number of orders and the associated costs, based off the average between October 2019 – September 2021:

Order Type Number of Orders Average Cost

Routine orders

(Completion required within 25 working days) 40 £75,600

Urgent orders

(Completion required within 5 working days) 10 £16,700

Emergency Orders

(attendance within 2 hours and completion within 24 hours) 43 £11,900

Total 93 £104,200

Scope of Works

The scope of the work may include (but not be limited to) the following:

• Asbestos Removal / Disposal

• Asbestos Assessment

• Electrician Services

• Passenger Lift Maintenance

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131061.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Dual stage

4.2

Reference number attributed to the notice by the contracting authority

ERFX1008117

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please refer to tender documents to be found on Proactis Portal

https://supplierlive.proactisp2p.com/account/login

The Council reserves the right to appoint a replacement contractor in the event of either the Contractors initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with either of the Contractors initially appointed.

(WA Ref:131061)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits question will be applied in the Quality section.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice