CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Corporation Road, Cardiff

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Cardiff County Council wishes to invite expressions of interest from suppliers to deliver Supported Living Services to six homeless individuals who have been assessed as having complex needs and require both personal domiciliary care and housing related support services.

The individuals concerned are single homeless adults with a range of social, physical, substance misuse and mental health related difficulties.

A property has been identified to be used as the supported accommodation for this Project. This property is owned by Taff Housing Association, a Registered Social Landlord (RSL). It is anticipated that the building will be ready for occupation June 2014. Each of the six individuals will hold a tenancy agreement with Taff.

Cardiff Council wishes to tender for two separate contracts, one in relation to the Housing Related Support (HRS) services and the other in relation to Personal Domiciliary Care (PDC) services.

The combined estimated value of these contracts is circa 564000GBP based on contract terms of three years plus an option to extend for a further year.

Cardiff Council requires one contractor to provide both services, however the authority will welcome consortium bids, with one supplier acting as the ‘lead provider’. This will be reflected in the tender documentation.

The Housing Related Support services contract is to be funded from the Supporting People Programme Grant (SPPG) and the Regional Collaborative Committee has already approved the use of SPPG for this Project to the value of 43000GBP per annum for the duration of the proposed contract.

Additional Information

We will evaluate the provider’s ability to meet minimum selection criteria, such as insurance, financial standing, past experience, equalities and health & safety record, and to satisfactorily deliver the requirements of the service specification.

To express an interest and download the tender documents for this opportunity, please go to the Council's e-tendering website Alito (http://appswales.alito.co.uk).

If you are not already registered, please complete the free registration process ensuring that you select Cardiff and either of the following category codes; SA08 – Domiciliary Care Services, SA17 - Supported Living Services.

Once you have registered, please go to tender 10426CCC and express an interest. You will then be able to download the documentation.

Please ensure that you read the tender documents carefully in order to be aware of the requirements of the process and all the relevant deadlines.

***** Tender Documentation can only be accessed through the Website ***

The services being procured fall within Part B of the Procurement Regulations and, as such, the Procurement Regulations only apply in part to this procurement. Accordingly tenderers should note that the Council has chosen voluntarily to issue an OJEU Notice and for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Part B services.

Given this is a voluntary OJEU notice, bidders should note that all dates relating to the process are subject to change. The Council will use a fair, transparent and proportionate procedure with timescales and processes chosen by the Council. For the avoidance of doubt the Council will not be bound by and statutory time limits as this is a contract opportunity which for the purposes of the Public Contracts regulations is a Part B Service, and therefore not subject to the full extent of the Public Contract Regulations (as amended) is not required to be tendered under the Public Contract Regulations (as amended) and accordingly the Council is only obliged to comply with those parts of the Regulations (as amended) which apply to Part B Services.

The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.

Lodging of Appeals

The Authority will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32 (2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; the recipient of the notice and any reasons why the recipient did not meet the technical specification; the name of the party to be awarded the Contract, and a precise statement of when the standstill period is expected to end, including any reasons that it may not end when envisaged. Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice. The Authority is now automatically obliged to refrain from entering into a Contract when proceedings are brought in respect of the award decision and the Contract has not been entered into or the framework concluded. The Contractor must serve the legal claim form on the contracting authority (in acc or dance with rules of court) that represents the formal trigger for the Authority to suspend the Contract-making. The automatic suspension remains in force until either the court terminates the suspension or the proceedings come to an end.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=9231.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please see Tender documentation

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

10246CCC

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(WA Ref:9231)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice