CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Police and Crime Commissioner for Dyfed Powys Police

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Force area of South Wales Police and Dyfed Powys Police

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

This agreement is for 3 years with the possibility to extend for a further 1 year

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Service requirements are split into two lots:

Lot 1 –South Wales Police

Lot 2 – Dyfed Powys Police

The Contractor shall provide on a 24 hour, 7 days per week, 365/366 days a year basis the following Services:

a) Forensic Medical and Healthcare Services

b) Call Centre facilities through which the Force shall

request forensic medical and healthcare services

The Service requirement is to provide a reliable, effective, efficient and timely forensic healthcare service to:

a) Detainees, witnesses and voluntary attendees at Police

Stations (Custody);

b) Victims of sexual assault at Sexual Assault Referral Centres;

c) Police officers and staff injured in the course of their duty;

d) Attendance at scenes of sudden/suspicious death; and

e) Attendance at hospitals for forensic examinations.

The Service shall meet the needs of custody, forensic and investigative requirements and the needs of victims of crime through the provision of appropriately skilled, trained and qualified professionals.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=27003

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Security for Performance:

The Comissioner has advised that it may require a Parent Company Guarantee and/or a Perfromance Bond.

At this stage it is unknown as to whether or not this requirement will be taken up. If the Commissioner decides to take up the offer of a performance bond, then the sum which will be required under the bond is 10% of the tender price.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Terms and Conditions of Contract are contained within the tender docuement

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ITT_47488 (INTERNAL FILE324)

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This procurement process will be carried out on Etender Wales.

This is a seperate website and if you are not already registered then registration will be required.

You will need to visit https://etenderwales.bravosolution.co.uk/web/login.shtml to register or access the documents.

Search for ITT -47488

(WA Ref:27003)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Provision of the Services in the South Wales Police Force area.

The Police and Crime Commissioner for South Wales is responsible for policing an area of some 812 square miles which span the local Police and Crime Commissioner areas of Merthyr and Rhondda Cynon Taff (Northern BCU), Cardiff (Eastern BCU), the Vale of Glamorgan and Bridgend (Central BCU)and Neath & Port Talbot and Swansea (Western BCU).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The Contractor shall provide on a 24 hour, 7 days per week, 365/366 days a year basis the following Services:

a) Forensic Medical and Healthcare Services

b) Call Centre facilities through which the Force shall request forensic medical and healthcare services

collectively the “Services”.

The Service requirement is to provide a reliable, effective, efficient and timely forensic healthcare service to:

a) Detainees, witnesses and voluntary attendees at Police Stations (Custody);

b) Victims of sexual assault at Sexual Assault Referral Centres;

c) Police officers and staff injured in the course of their duty;

d) Attendance at scenes of sudden/suspicious death; and

e) Attendance at hospitals for forensic examinations.

The Service shall meet the needs of custody, forensic and investigative requirements and the needs of victims of crime through the provision of appropriately skilled, trained and qualified professionals.

4)

Indication about different contract dates

5)

Additional Information about lots

There will be an option to extend for an additional 12 months at the end of the 36 months contract.

ANNEX B

Information About Lots

1)

Short Description

Provision of the Services for Dyfed Powys Police

Dyfed-Powys Police safeguard people living, working and visiting the Counties of Carmarthenshire, Ceredigion, Pembrokeshire and Powys. It has a population of over 488,000, that is significantly boosted with tourists each year, and covers a land mass of over half of Wales. Geographically it is the largest police force in England and Wales, it has over 350 miles of coastline, many remote rural communities along with a number of relatively small centres of population that include Aberystwyth, Cardigan, Haverfordwest, Carmarthen and Brecon. The area stretches from St David’s in the West across to Crickhowell in the East, up to Welshpool and Machynlleth in the North.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The Contractor shall provide on a 24 hour, 7 days per week, 365/366 days a year basis the following Services:

a) Forensic Medical and Healthcare Services

b) Call Centre facilities through which the Force shall request forensic medical and healthcare services

collectively the “Services”.

The Service requirement is to provide a reliable, effective, efficient and timely forensic healthcare service to:

a) Detainees, witnesses and voluntary attendees at Police Stations (Custody);

b) Victims of sexual assault at Sexual Assault Referral Centres;

c) Police officers and staff injured in the course of their duty;

d) Attendance at scenes of sudden/suspicious death; and

e) Attendance at hospitals for forensic examinations.

The Service shall meet the needs of custody, forensic and investigative requirements and the needs of victims of crime through the provision of appropriately skilled, trained and qualified professionals.

4)

Indication about different contract dates

5)

Additional Information about lots

There will be an option to extend for an additional 12 months at the end of the initial 36 month period.