CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Tender for the Provision of HCD Grounds Maintenance Services

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Various Locations in the County of Denbighshire

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Denbighshire County Council is undertaking a two stage selective tender exercise to award a contract for the provision of countywide grounds maintenance services for Housing and Community Development (HCD) estates and complexes.

Denbighshire County Council is seeking a single all-embracing arrangement with one firm, partnership or consortium from across the private and third sectors in order to provide a consistently high quality grounds maintenance service for HCD customers, neighbourhoods and the wider Denbighshire community.

The intention is to select and invite a minimum of 5 and a maximum of 10 Potential Providers who pass the Pre-Qualification Stage to progress to tender stage. It is the intention of Denbighshire County Council to appoint the provider under a fixed price contract

The expected duration of the contract agreement will be 3 years plus a further 2 years subject to satisfactory performance and quality assessment. It is anticipated that the initial 3 year period will be from 1st April 2015 to 31st March 2018.

The main aim of the contract is for the provision of a Countywide Grounds Maintenance Service for all DCC Housing and Community Development estates and complexes across Denbighshire. The works shall consist of scheduled grass cutting, hedge trimming, maintenance of planted beds, renovation of damaged grass areas, weed killing and litter picking.

The potential value of the contract will be circa 175,000 GBP per annum, circa 525,000 GBP over the initial 3 year period and circa 875,000 GBP over the potential lifetime of the contract.

Denbighshire County Council encourages responses from Potential Providers demonstrating innovation with regard to delivering Value for Money principles namely ‘Quality’, ‘Performance’, ‘Cost’ and ‘Sustainable Community Benefit’.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

SA/JM/120914

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

(WA Ref:54373)

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

The contracting Authority will incorporate a minimum 10 calendar day standstill period(or 15 days where non-electronic or fax methods are used) at the point that an award decision is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender: and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly (generally within 3 months) The court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice