CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

The Provision of Counselling Services to Young People (11-19 years) in Cardiff

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

The city and county of Cardiff

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Cardiff Council Education Service has a statutory obligation to provide a School Based Counselling Service and an Online Counselling Service in line with the Welsh Government’s Schools Standard and Organisation (Wales) Act 2013.

The service provided must be safe, accessible and of a high standard and in accordance with guidance and standards developed. The service should complement the range of approaches already available in schools that help to support the health, emotional and social needs of pupils and lead to a healthy school culture.

The Education Service requires a School Based Counselling Service that accessible to all eleven to nineteen year olds within a secondary school setting and year six pupils in primary schools. In addition, the Education Service requires an Online Counselling Service which reaches those service users not in a secondary school setting. The Online Counselling Service which will not only be accessible to those in an education setting but also those no longer in education, inclusive of young parents. The Online Counselling Service offers children and young people an alternative to face to face Counselling through peer support, chat rooms and blogs. The service must further offer one to one counselling via a secure chat room accessible to children and young people at a time convenient to them.

Therefore Cardiff Council is seeking to tender for the provision of counselling services for eleven to nineteen year olds both in education and those that are no longer in education.

The Council is seeking to commission the two services detailed above:

Lot 1 – Provision of a School Based Counselling Service

Lot 2 – Provision of an Online Counselling Service

Tenderers are invited to bid for one lot or two lots.

The contract[s] will be awarded to deliver the requirements for four years with the option to extend for up to a further year.

*****Important. To formally express your interest and obtain the tender documents please log in to the Council's e-procurement portal Alito (http://appswales.alito.co.uk) and register against the tender. Please ensure that your company profile includes the categories SP99 / SA21 and that you have indicated that you wish to work with Cardiff Council or you will not be able to acccess the tender. The tender documents are not available through the Sell2wales website*****

The indicative deadlines for this tender are as follows:

PROCUREMENT TIMETABLE

Please note: The Council reserves the right to change the timetable at its discretion.

Stage Date(s)/time

Issue of Invitation to Tender Wk Commencing 20th January

Closing date for submission of Tenders 20th February 2014

Evaluation of Tenders Complete by 3rd March

Tenderer interviews and presentations Complete by 3rd March.TBC

Notification of result of evaluation Friday 7th March 2014

Standstill period Monday 17th March 2014

Expected date of award of Contract(s) Tuesday 18th March 2014

Contract commencement 1st April 2014

Please note this is a Part B Service and although the Council is advertising this contract as best practice, the fleible timescales and process reflect the need of the service provision

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

9249CCC

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

(WA Ref:10883)

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

Lodging of Appeals The Authority will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32 (2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; the recipient of the notice and any reasons why the recipient did not meet the technical specification; the name of the party to be awarded the Contract, and a precise statement of when the standstill period is expected to end, including any reasons that it may not end when envisaged. Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice. The Authority is now automatically obliged to refrain from entering into a Contract when proceedings are brought in respect of the award decision and the Contract has not been entered into or the framework concluded. The Contractor must serve the legal claim form on the contracting authority (in acc or dance with rules of court) that represents the formal trigger for the Authority to suspend the Contract-making. The automatic suspension remains in force until either the court terminates the suspension or the proceedings come to an end.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice