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02 Contract Notice

Provision of Torfaen Accommodation and Assessment Hub Service

  • First published: 12 July 2023
  • Last modified: 12 July 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-133134
Published by:
Torfaen County Borough Council
Authority ID:
AA0498
Publication date:
12 July 2023
Deadline date:
11 August 2023
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Housing Support Grant Programme in Torfaen provides sorely needed assistance to the most vulnerable people in our communities. Funded through the Welsh Government’s Housing Support Grant and managed by Torfaen County Borough Council the programme funds a range of Housing Related Support services to meet the needs of our communities. CPV: 70333000, 85312300, 85300000, 98133100, 85000000, 85311000, 98341100.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Torfaen County Borough Council

Civic Centre

Pontypool

NP4 6YB

UK

Contact person: Sophie Slade

Telephone: +44 1495742983

E-mail: sophie.slade@torfaen.gov.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.torfaen.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Torfaen Accommodation and Assessment Hub Service

Reference number: T.4525

II.1.2) Main CPV code

70333000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Housing Support Grant Programme in Torfaen provides sorely needed assistance to the most vulnerable people in our communities. Funded through the Welsh Government’s Housing Support Grant and managed by Torfaen County Borough Council the programme funds a range of Housing Related Support services to meet the needs of our communities.

II.1.5) Estimated total value

Value excluding VAT: 8 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85312300

85300000

98133100

85000000

85311000

98341100

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Torfaen

II.2.4) Description of the procurement

The Housing Support Grant Programme in Torfaen provides sorely needed assistance to the most vulnerable people in our communities. Funded through the Welsh Government’s Housing Support Grant and managed by Torfaen County Borough Council the programme funds a range of Housing Related Support services to meet the needs of our communities.

We are seeking to commission Housing Related Support Services for the following client group

Torfaen Accommodation and Assessment Hub

Providers are invited to tender a price for the Housing Support Grant funded elements of this project through the completion of a detailed proforma.

The costings will be scrutinised to assess reasonableness. The Local Authority reserves the right to exclude tenders where the costs are deemed excessively high or excessively low. The Local Authority will consider the price tendered within the constraints of the Housing Support Grant budget and also alongside benchmarks of similar projects.

The length of contract will be 8 years with an opportunity to extend for up to 24 months to be agreed at 12 monthly intervals.

This is an exciting opportunity for experienced providers of housing related support services to contribute to the delivery of the Housing Support Grant Programme in Torfaen.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 08/01/2024

End: 07/01/2032

This contract is subject to renewal: Yes

Description of renewals:

There is an option to extend the contract for a further period of up to 24 months in total to be agreed in 12 month intervals

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the procurement documents

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/08/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/08/2023

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The tender and all supporting documentation are only available from the Proactis Supplier Portal, which can be directly accessed following registration.

NB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means.

Tender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council.

E-Tender access information:

— Go to https://supplierlive.proactisp2p.com/Account/Login

You can access the opportunity by completing the following steps:

If you have not already signed-up to the Proactis Supplier Portal, click "Signup", complete the required information and then click "Register".

— Registration should only be performed once for each Organisation.

— If you think that someone in your Organisation may have already registered on this Portal then you must not register again.

— Please contact the Primary Contact in order to arrange access to the Portal.

An activation email will be sent to the email address of your primary contact.

Click on the link contained within the email to activate your account.

Sign into the Proactis Supplier Portal by entering your Login Name that you previously provided. Enter the temporary password that was provided in the activation e-mail.

Complete the Self Registration/Organisation Details. Click the < and > arrows to move from page to page; on page 8, create a new password.

Click "Complete Registration"

Click on the Red Box marked "Opportunities", type Torfaen in the box at the top of the page called "Search by customer reference, title or customer name..." and click "Search"

Identify the Opportunity with the title of “T.4525- Provision of Torfaen Accommodation and Assessment Hub Service” and click the White Arrow in a Blue Circle on the right-hand side of the line.

Click "Register Interest" Then click the Telescope button on the left-hand side of the page, then enter "Torfaen" in the box at the top of the page called "Search by customer reference, title or customer name... and click "Search".

You will now see that the “T.4525- Provision of Torfaen Accommodation and Assessment Hub Service “opportunity has now changed to Private. Click the White Arrow in a Blue Circle.

It is recommended that you read the information provided in the documents that can be found if you click the line marked "Request Documents" before attempting to answer any of the questions.

(WA Ref:133134)

VI.4) Procedures for review

VI.4.1) Review body

The High Court

Royal Courts Of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

12/07/2023

Coding

Commodity categories

ID Title Parent category
98341100 Accommodation management services Accommodation services
98133100 Civic betterment and community facility support services Services furnished by social membership organisations
85312300 Guidance and counselling services Social work services without accommodation
85000000 Health and social work services Other Services
70333000 Housing services Property management services of real estate on a fee or contract basis
85300000 Social work and related services Health and social work services
85311000 Social work services with accommodation Social work services

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
12 July 2023
Deadline date:
11 August 2023 00:00
Notice type:
02 Contract Notice
Authority name:
Torfaen County Borough Council
Publication date:
14 February 2024
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Torfaen County Borough Council

About the buyer

Main contact:
sophie.slade@torfaen.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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