Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Trivallis Ltd
Trivallis
Pontypridd
CF37 2SW
UK
Contact person: Lewis Ford
E-mail: lewis.ford@trivallis.co.uk
NUTS: UKL15
Internet address(es)
Main address: https://www.trivallis.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0787
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Occupational Health
Reference number: TRIV2023-HR01
II.1.2) Main CPV code
85147000
II.1.3) Type of contract
Services
II.1.4) Short description
Trivallis are seeking to appoint an experienced supplier to provide an online OH service for all employees of Trivallis.
The successful supplier must be able to provide the following services, but shall not be limited to;
New Starter Screening (NSS)
General - Occupational Health Service
Referrals
Reports
Annual Health Surveillance Programmes
Health Surveillance Equipment
Display Screen Equipment (DSE)
General Health and Wellbeing
Policies and Procedures
Medical Practitioner Qualifications
Service Provision Objectives & Key Performance Indicators (KPIs)
The OH provider will be required to provide a telephone service to contact employees, the OH provider will be notified a month in advance of any referrals.
Trivallis will require flexibility to accommodate the number of referrals if sickness absence fluctuates. Where required providing a face-to-face appointment at Ty Pennant Mill Street, Pontypridd, CF37 2SW and / or an alternative premises, if the telephone service is not possible.
This tender exercise is intended to assist Trivallis in selecting a single, suitable partner to deliver the required services.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66512000
66720000
71317200
75122000
85000000
85140000
II.2.3) Place of performance
NUTS code:
UKL15
II.2.4) Description of the procurement
Trivallis are seeking to appoint an experienced supplier to provide an online OH service for all employees of Trivallis.
The successful supplier must be able to provide the following services, but shall not be limited to;
New Starter Screening (NSS)
General - Occupational Health Service
Referrals
Reports
Annual Health Surveillance Programmes
Health Surveillance Equipment
Display Screen Equipment (DSE)
General Health and Wellbeing
Policies and Procedures
Medical Practitioner Qualifications
Service Provision Objectives & Key Performance Indicators (KPIs)
The OH provider will be required to provide a telephone service to contact employees, the OH provider will be notified a month in advance of any referrals.
Trivallis will require flexibility to accommodate the number of referrals if sickness absence fluctuates. Where required providing a face-to-face appointment at Ty Pennant Mill Street, Pontypridd, CF37 2SW and / or an alternative premises, if the telephone service is not possible.
This tender exercise is intended to assist Trivallis in selecting a single, suitable partner to deliver the required services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Organisational Experience
/ Weighting: 40
Quality criterion: Evidence of Contributing to Reducing Sickness Levels
/ Weighting: 10
Quality criterion: Account Management
/ Weighting: 35
Quality criterion: Value Added Services
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for an additional 2 years (split 12 months + 12 months), subject to satisfactory review.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/08/2023
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
09/02/2024
IV.2.7) Conditions for opening of tenders
Date:
10/08/2023
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132986
(WA Ref:132986)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
06/07/2023