Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Contact person: Adam Sargent, Neighbourhood Services Managet
Telephone: +44 1446700111
E-mail: ASargent@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grass Cutting Services for the Vale of Glamorgan Council
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council currently cuts grass seasonally on open spaces and verges across the Vale of Glamorgan. Historically the grass cutting season has been between March and October annually and undertaken on a 15 working day cycle. The Services include grass cutting, strimming and blowing.
Within this current contract we will also be looking at a percentage of the grass cutting to be cut and managed as “wildflower areas”. This would consist of two cuts per season (March and September / October) with all arisings collected, removed from site and disposed of by the supplier at their cost, with all clean cuttings composted.
II.1.5) Estimated total value
Value excluding VAT:
913 416.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
The Vale of Glamorgan
II.2.4) Description of the procurement
The Vale of Glamorgan Council (“the Council”) requires grass cutting services at various locations throughout the Vale of Glamorgan area (“the Services”).
Any future agreement will be in the form of a framework and will operate for a period of three (3) years, with the option to extend for up to an additional one (1) year.
The Council currently cuts grass seasonally on open spaces and verges across the Vale of Glamorgan. Historically the grass cutting season has been between March and October annually and undertaken on a 15 working day cycle. The Services include grass cutting, strimming and blowing.
Within this current contract we will also be looking at a percentage of the grass cutting to be cut and managed as “wildflower areas”. This would consist of two cuts per season (March and September / October) with all arisings collected, removed from site and disposed of by the supplier at their cost, with all clean cuttings composted.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There is approximately 143 hectares of grass to be cut. The Supplier will cut every area on the map which completes a full cycle also referred to as “one cut”. During the grass cutting season the Supplier will visit every site over the specified period during the season. The Council will inspect and certify the Works done.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/02/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/02/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Please be aware that TUPE may apply to this contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=128155.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:128155)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/01/2023