CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

WHELF (Welsh Higher Education Library Forum) Member Institutions

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

LMS (Library Management System)

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wales

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

The Wales Higher Education Libraries Forum (WHELF), representing all higher education institutions in Wales, together with the National Library of Wales and NHS libraries in Wales, is looking to procure a cloud-hosted library management system from a single supplier, with the option for WHELF institutions to adopt the single supplier's discovery layer. The contract will be for 7 years, with the option to extend up to a further 5 years. It is anticipated that the library management system will be implemented in tranches by participating WHELF institutions over a 2 year period. Cardiff University is managing the procurement on behalf of WHELF. Each participating WHELF institution is responsible for its own costs associated with this projcet / contract and will be invoiced directly by the successful supplier.

A list of WHELF institutions is attached to the PQQ documentwith an approximate number of the libraries involved (this number may vary during the lifetime of the contract).

To express an intereast and to obtain PQQ documents suppliers must register for Cardiff University's e-tender portal below. Registration is free.

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

To qualify for the tender stage of this restricted process suppliers must score 70% or more at the PQQ stage.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

NAT018

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

(WA Ref:22213)

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to clarify or query the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) / Utilities Contracts Regulations (SI 2005 No 6) (delete as appropriate) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice