CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Careers Choices Dewis Gyrfa Limited trading as Careers Wales |
1st Floor Unit 7 Charnwood Court, Heol Billingsley, Parc Nantgarw |
Nantgarw |
CF15 7QZ |
UK |
Finance
Suzanne George |
+44 3001233833-2138 |
Suzanne.george@careerswalesgyrfacymru.com |
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www.careerswales.com / www.gyrfacymru.com
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0504
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityWelsh Translation Framework |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract27 |
II.1.2)
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Main site or location of works, place of delivery or performance
Wales
UKL |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged21 |
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Duration of the framework agreement3 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Welsh Language translation service and Quality Assurance Framework Agreements.
CCDG is remitted to provide Careers Information, Advice and Guidance(CIAG)to groups and individuals of all ages through a range of media including the website, telephone, email, web chat, as well as, face to face interviews and group sessions. The combination of types of service clients receive is determined by the assessed need of the client(s) as they make initial contact. The primary means of accessing CIAG for most people is via the website, careerswales.com.
CCDG employs staff whose role it is to provide the day to day translation services and ensure that the channels of communication that we use with our partners and clients are appropriate within the bounds of the Welsh Language Act. As a newly formed company with a new remit from the Welsh Government there are occasions where it is expedient to outsource the translation work. To this end CCDG wish to appoint 20 service providers to its Welsh translation services framework agreements. It is intended that the framework agreements will run for 3 years.
Under Lot 2, CCDG also wishes to appoint one service provider to its Quality Assurance framework agreement for one year. The service provider will be appointed to undertake the quality assurance of the Interest Guide. The work will include proofreading and editing the translated documents to ensure that they are consistent in use of language and have parity with the English version.
Further information and the full specification of requirements can be obtained in the ITT document.
For more information and to obtain a copy of the ITT, please go to
http://tender.careerswales.com/translations/ITT.doc
http://tender.careerswales.com/translations/Framework AgreementLot1.pdf
http://tender.careerswales.com/translations/Framework AgreementLot2.pdf
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=6426.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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79530000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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50000.00300000.00 GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion36 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
Please refer to Invitation to Tender document.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Please refer to Invitation to Tender document.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Please refer to Invitation to Tender document.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
Please refer to Invitation to Tender document.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
The buyer will only select you to tender if you have
of insurance for public liability, (5,000,000GBP);Employer’s Liability insurance (as required by legislation)of 10,000,000GBP; Professional Indemnity insurance of 1,000,000GBP and you confirm your insurance policies do or will provide the cover required in the Contract
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III.2.2)
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Economic and financial capacity
The buyer may not select you to tender if you have been loss-making in any of the last two financial years. The buyer may make an exception if you can explain why these losses should not be seen as representing a significant risk to your financial stability.
The buyer may only select a bidder to tender if it has an acceptable Acid-test ratio. If the acid ratio is below 1 – the tenderer will be asked to provide an explanation as to how they can maintain liquidity.
Please refer to Invitation to Tender document
Please refer to Invitation to Tender document
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III.2.3)
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Technical capacity
Please refer to Invitation to Tender document
Please refer to Invitation to Tender document
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
CW0011
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 21-03-2014
17:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 6
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
ADDITIONAL INFORMATION
CCDG further reserves the right to cancel the tender process at any stage for any reason; to amend the terms and conditions of the tender process; and/or to award part only of the Framework Agreement. CCDG reserves the right to withdraw from the tendering process at any stage or to vary the scope of the products and services required and CCDG shall not be liable to any Tenderer as a result of this action. All Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of their tender and the tendering process.
Any agreement entered into will be governed by English and Welsh law as applied in Wales and will be subject to the exclusive jurisdiction of the English and Welsh Courts. CCDG is working to strict timescales, please refer to the timescales detailed in the invitation to tender.
This is a voluntary Contract Notice for Part B services. Accordingly, the Public Contracts Regulations 2006 (SI 2006/5) (as amended) only apply in part. CCDG is constrained by the forms used by the Publications Office to describe the procedure as “Open” but CCDG does not bind itself to conduct the procurement process in accordance with the Open procedure nor to abide by any other part of the Public Contracts Regulations which does not expressly apply to Part B services.
(WA Ref:6426)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Careers Choices Dewis Gyrfa Limited trading as Careers Wales |
Ty Glyn Unit 1 Brecon Court William Brown Close Llantarnam Park |
Cwmbran |
NP44 3AB |
UK |
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Body responsible for mediation procedures
Careers Choices Dewis Gyrfa Limited trading as Careers Wales |
Ty Glyn Unit 1 Brecon Court William Brown Close Llantarnam Park |
Cwmbran |
NP44 3AB |
UK |
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VI.4.2)
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Lodging of appeals
Aggrieved parties who consider they have been harmed or are at risk of harm by breach of CCDG’s obligations under the Public Contracts Regulations 2006 (SI 2006/5) (as amended) as relevant to Part B services may take action in the High Court.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
Cabinet Office |
70 Whitehall |
London |
SW1A 2AS |
UK |
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+44 2072761234 |
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VI.5)
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Dispatch date of this Notice 27-02-2014 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Careers Choices Dewis Gyrfa Limited trading as Careers Wales |
Ty Glyn, Unit 1 Brecon Court, William Brown Close, Llantarnam Park |
Cwmbran |
NP44 3AB |
UK |
Information and Marketing
Rilla Morries |
+44 3001233833-2013 |
Rilla.Morries@careerswalesgyrfacymru.com |
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www.careerswales.com / www.gyrfacymru.com |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Careers Wales |
Ty Glyn, Unit 1 Brecon Court, William Brown Close, Llantarnam Park |
Cwmbran |
NP44 3AB |
UK |
Information and Marketing
Rilla Morries |
+44 3001233833-2013 |
Rilla.Morries@careerswalesgyrfacymru.com |
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www.careerswales.com / www.gyrfacymru.com |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Careers Choices Dewis Gyrfa Limited trading as Careers Wales |
Ty Glyn, Unit 1 Brecon Court, William Brown Close, Llantarnam Park |
Cwmbran |
NP44 3AB |
UK |
Information and Marketing
Rilla Morries |
+44 3001233833-2013 |
Rilla.Morries@careerswalesgyrfacymru.com |
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www.careerswales.com / www.gyrfacymru.com |
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ANNEX B
Information About Lots
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1
Translation services |
1)
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Short Description
Translation services
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2)
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Common Procurement Vocabulary (CPV)
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79530000 |
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3)
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Quantity or scope
In the first year of the framework there may be a significant amount of Welsh translation required. CCDG is in the process of procuring an Interest Guide/ quiz and suite of Occupational information which will require translation before it can be up loaded to our website. The quantity of information is likely to be in the order of 2,000,000 words from a variety of resources including video scripts and information based articles. The translation work will be completed directly on to the web based product. After the first year the volume of work will fluctuate throughout the year and Tenderers should be aware that there will be periods where little or no translation is required.
To this end CCDG wish to appoint 20 service providers to its Welsh translation services framework agreements. It is intended that the framework agreements will run for 3 years.
175000250000
GBP.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
Quality Assurance of Interest Guide Translation |
1)
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Short Description
Quality Assurance of Interest Guide Translation
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2)
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Common Procurement Vocabulary (CPV)
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79530000 |
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3)
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Quantity or scope
Under Lot 2, CCDG also wishes to appoint one service provider to its Quality Assurance framework agreement for one year. The service provider will be appointed to undertake the quality assurance of the Interest Guide. The work will include proofreading and editing the translated documents to ensure that they are consistent in use of language and have parity with the English version.
Tenderers may bid for and be awarded lots 1 and 2 but should note that given the amount of work envisaged to be undertaken under Lot 2, Tenderers need to ensure that (if successful in lots 1 and 2), they are in a position to deliver both the lots 1 and 2 services, with the emphasis being on the delivery of the lot 2 services, ie if a Tenderer is successfully appointed to lot 1 and lot 2 frameworks, the successful lot 2 service provider shall ensure that any services performed under lot 1 do not impact on the performance of its lot 2 services and therefore shall take this into account in deciding whether to accept any lot 1 work.
When the translation work has been allocated for the Interest Guide, the service providers will be expected to submit the completed work to the service provider who is appointed to undertake the quality assurance of this piece of work (Lot 2). It is expected that a flow of work from each of the service providers will be established by the end of May 2014. This is to ensure that the whole of the Interest Guide and the Occupational information (approx. 2,000,000 words) will be translated and quality assured by 31st October 2014
50000
GBP.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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