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02 Contract Notice

The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces

  • First published: 12 April 2021
  • Last modified: 12 April 2021

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-108351
Published by:
Police and Crime Commissioner for Gwent
Authority ID:
AA0384
Publication date:
12 April 2021
Deadline date:
21 May 2021
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The Police and Crime Commissioners for Gwent and South Wales have a requirement for the provision for catering for planned and unplanned events and invite catering organisations to tender. Planned operational events are scheduled and organised in advance. The majority of events requiring catering take place at weekends and/or public holidays and examples are football matches, other sporting events, royal visits, demonstrations, concerts, marches, etc. A number of unplanned major incidents are also likely throughout the force areas during the Contract Period. The number of such events are unpredictable and unknown and may occur at short notice. The catering will take the form of producing and delivering packed lunches to the police officers and staff on duty at such events. Further details are included in the tender documentation. The Service requirements are split into two geographical lots: Lot 1 Provision of Catering for Planned Events for South Wales Police Force Lot 2 Provision of Catering for Planned Events for Gwent Police Force You are able to bid for lots 1 or 2 or both lots. You will need to indicate which lot(s) you are bidding for when you complete your response using eTenderwales. CPV: 55300000, 15000000, 15800000, 15894000, 15000000, 15800000, 15894000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

The Police and Crime Commissioner for Gwent

Police Headquarters

Turnpike Road

NP44 2UR

UK

Telephone: +44 7970163646

E-mail: mark.waggett@gwent.pnn.police.uk

NUTS: UKL21

Internet address(es)

Main address: www.gwent.police.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0384

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/esop/toolkit/negotiation/rfq/modifyRfq.do#fh


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/esop/toolkit/negotiation/rfq/modifyRfq.do#fh


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces

Reference number: File 1514

II.1.2) Main CPV code

55300000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Police and Crime Commissioners for Gwent and South Wales have a requirement for the provision for catering for planned and unplanned events and invite catering organisations to tender.

Planned operational events are scheduled and organised in advance. The majority of events requiring catering take place at weekends and/or public holidays and examples are football matches, other sporting events, royal visits, demonstrations, concerts, marches, etc. A number of unplanned major incidents are also likely throughout the force areas during the Contract Period. The number of such events are unpredictable and unknown and may occur at short notice. The catering will take the form of producing and delivering packed lunches to the police officers and staff on duty at such events. Further details are included in the tender documentation.

The Service requirements are split into two geographical lots:

Lot 1 Provision of Catering for Planned Events for South Wales Police Force

Lot 2 Provision of Catering for Planned Events for Gwent Police Force

You are able to bid for lots 1 or 2 or both lots. You will need to indicate which lot(s) you are bidding for when you complete your response using eTenderwales.

II.1.5) Estimated total value

Value excluding VAT: 500 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Provision of Catering Services for Planned Events for South Wales Police Area

II.2.2) Additional CPV code(s)

15000000

15800000

15894000

II.2.3) Place of performance

NUTS code:

UKL15

UKL22

UKL17

UKL18


Main site or place of performance:

South Wales Police Force Area

II.2.4) Description of the procurement

The provision of catering for planned events covering the South Wales Police Force geographical area.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical Questions / Weighting: 40

Quality criterion: Food Samples / Weighting: 10

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

After the initial 36 months there is the option to extend for a further 12 month period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Provision of Catering Services for Planned Events for Gwent Police Area

II.2.2) Additional CPV code(s)

15000000

15800000

15894000

II.2.3) Place of performance

NUTS code:

UKL16

UKL2

UKL21

II.2.4) Description of the procurement

The provision of catering for planned events for the Gwent Police Force geographical area.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical Questions / Weighting: 40

Quality criterion: Food Samples / Weighting: 10

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

After the initial 36 months there is the option to extend for a further 12 month period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please see the tender documents and information included in eTenderwales.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/05/2021

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.7) Conditions for opening of tenders

Date: 28/05/2021

Local time: 14:00

Place:

eTenderwales. Opened by South Wales and Gwent Joint Procurement Department.

Information about authorised persons and opening procedure:

eTenderwales. Opened by South Wales and Gwent Joint Procurement Department.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Before expiry of contract

VI.3) Additional information

All information must be obtained via the eTenderwales web Portal. All communication must be made via the eTenderwales web portal.

REF: itt_85315.

You can tender for Lot 1,Lot 2 or both lots.

Contact is not to be made directly to the procurement department or Commissioners staff any clarification questions shall be submitted via eTednerwales.

The buyer considers that this contract is suitable for consortia.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=108351

(WA Ref:108351)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

12/04/2021

Coding

Commodity categories

ID Title Parent category
15000000 Food, beverages, tobacco and related products Agriculture and Food
15800000 Miscellaneous food products Food, beverages, tobacco and related products
15894000 Processed food products Miscellaneous food products and dried goods
55300000 Restaurant and food-serving services Hotel, restaurant and retail trade services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021 Monmouthshire and Newport
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
12 April 2021
Deadline date:
21 May 2021 00:00
Notice type:
02 Contract Notice
Authority name:
Police and Crime Commissioner for Gwent
Publication date:
02 March 2022
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Police and Crime Commissioner for Gwent

About the buyer

Main contact:
mark.waggett@gwent.pnn.police.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.