CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Caerphilly South Wales UK

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Caerphilly County Borough Councils Social Services, Children's Services Directorate are seeking Individuals/Organisations to be part of a Framework for an Assessment & Therapies programme.

The framework will consist of individual lots.

An explanation of the lots required is stated below

Lot 1 – Independent Social Worker

Lot 2 – Independent Social Worker – PAM’s Trained

Lot 3 – Therapist

Lot 4 – Play Therapist

Lot 5 – Psychologist – Child and Adolescent

Lot 6 – Psychologist – Adult

Lot 7 – Psychologist – Adult – Cognitive Assessments

Lot 8 – Psychiatrist – Child and Adolescent

Lot 9 – Psychiatrist - Adult

Lot 10 – Specialist Risk Assessor – Sexual Abuse

Lot 11 – Specialist Risk Assessor – Physical Abuse

You will be required to register on Caerphilly County Borough Council's e-tendering system Proactis Plaza in order to gain access to the tender documents. Please see link below.

https://supplierlive.proactisp2p.com/Account/Login

The Framework will be for 2years with an option to extend for a further period of up to 24 months. This contract falls into the category of the Light Touch Regime (LTR)

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=35468.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCBC/PS1359/15/MO

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Please find details below on how providers are to access and or register on to Proactis Plaza if they are not already registered and how in addition to have access to the documentation:-

1. Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2. Click the "Sign Up" option on the Portal homepage

3. Enter your correct Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and User Name, then click "Register".

5. You will then receive an email from the system asking you follow a link to activate your account.

6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8. Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10. Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13. Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.

14. You can now either complete your response or "Decline" this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

If you require assistance please contact

Natasha Ford 01443 863075 - fordn@caerphilly.gov.uk

(WA Ref:35468)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The Council require Independent Social Workers to undertake general social work activities which are required to be independent and impartial from the Council or alternatively to undertake work where internal social workers are unavailable.

Whilst the work will be in relation to the Child, Independent Social Workers will be required to complete work with the child(ren), parents, other family members or others connected to the child.

Independent Social Workers will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must share the content of their report with the family / individuals and distribute the report to the appropriate personnel within Social Services. Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Qualifications and experience

Diploma or Degree in Social Work or predecessor or equivalent other

Practice Teacher Award, CPEL route level 1/2 post qualifying award

Experience working with children, young people and their families

Experience of Council work

Ability to provide evidence as an expert witness in the Court Arena

Registered as a Social Worker with the Care Council for Wales or equivalent other

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require Specialist Risk Assessors to undertake Specialist Risk Assessments including Ability to Protect and Associated Risk Assessments which are required to be independent and impartial from the Council.

Risk Assessors will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Fully qualified and registered as a social worker (See Independent Social Worker qualifications above) or equivalent relevant other or able to evidence substantial experience and appropriate qualifications and / or training in this area

Experience of completing specialist risk assessments in relation to sexual abuse.

Experience working with children, young people and their families

Experience of working within the child protection arena

Awareness of the Council’s role within child protection

Ability to provide evidence as an expert witness in the Court Arena

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require Specialist Risk Assessors to undertake Specialist Risk Assessments including Ability to Protect and Associated Risk Assessments which are required to be independent and impartial from the Council.

Risk Assessors will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Fully qualified and registered as a social worker (See Independent Social Worker qualifications above) or equivalent relevant other or able to evidence substantial experience and appropriate qualifications and / or training in this area

Experience of completing specialist risk assessments in relation to physical abuse.

Experience working with children, young people and their families

Ability to provide evidence as an expert witness in the Court Arena

Awareness of the Council’s role within child protection

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require Independent Social Workers (or equivalent other) specifically to undertake PAMs Assessments which are required to be independent and impartial from the Council or alternatively to undertake these assessments where internal social workers are unavailable.

PAM’s assessments could be of one or both parents.

Providers / Practitioners will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must share the content of their report with the family / individuals and distribute the report to the appropriate personnel within Social Services. Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Diploma or Degree in Social Work or predecessor or relevant, equivalent other

Practice Teacher Award, CPEL route level 1/2 post qualifying award or relevant, equivalent other

PAM’s trained

PAM’s toolkit

Experience working with children, young people and their families

Experience of Council work

Ability to provide evidence as an expert witness in the Court Arena

Registered as a Social Worker with the Care Council for Wales or relevant, equivalent other

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require therapists to undertake therapeutic interventions above and beyond the remit and / or capacity of the social worker and which are required to be independent and impartial from the Council.

Therapists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Qualified as a Therapist

Diploma in a therapy or equivalent other

Experience working with children, young people and their families as a therapist

Ability to provide evidence as an expert witness in the Court Arena

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require therapists to specifically undertake play therapy interventions which are required to be independent and impartial from the Council.

Play Therapists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Qualification in Teaching, Social Work, occupational therapy or other relevant, equivalent qualification

Further Qualification in Play Therapy

Registered with the British Association of Play Therapy or equivalent other

Experience working with children, young people and their families

Ability to provide evidence as an expert witness in the Court Arena

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require Psychologists to undertake Psychological Assessments and interventions which are required to be independent and impartial from the Council.

This lot relates specifically to Psychological work to be undertaken with Children, Young People and adolescents.

Psychologists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Postgraduate qualification in Clinical Psychology (or an alternative qualification which is equivalent or of equal relevance)

Be registered as a Clinical Psychologist with the Health Care Professionals Council.

Experience working with children, young people, adolescents and their families as a Psychologist (where relevant to the work you will be completing)

Ability to provide evidence as an expert witness in the Court Arena

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require Psychologists to undertake Psychological Assessments and interventions which are required to be independent and impartial from the Council.

This lot relates specifically to Psychological work with Adults.

Psychologists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Postgraduate qualification in Clinical Psychology (or an alternative qualification which is equivalent or of equal relevance)

Be registered as a Clinical Psychologist with the Health Care Professionals Council.

Experience working with adults as a Psychologist (Where relevant to the work you will be completing)

Ability to provide evidence as an expert witness in the Court Arena

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require Psychologists specifically to undertake Cognitive Assessments which are required to be independent and impartial from the Council.

Psychologists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Postgraduate qualification in Clinical Psychology (or an alternative qualification which is equivalent or of equal relevance)

Be registered as a Clinical Psychologist with the Health Care Professionals Council.

Experience completing Cognitive Assessments

Ability to provide evidence as an expert witness in the Court Arena

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require Psychiatrists to undertake Psychiatric Assessments which are required to be independent and impartial from the Council.

This lot relates specifically to Psychiatric assessments of children, young people and adolescents

Psychiatrists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Fully qualified as a Child and Adolescent Psychiatrist (Where relevant to the work you will be completing)

Experience working with children, young people and their families as a Child and Adolescent Psychiatrist (where relevant to the work you will be completing)

Ability to provide evidence as an expert witness in the Court Arena

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council require Psychiatrists to undertake Psychiatric Assessments which are required to be independent and impartial from the Council.

This lot relates specifically to the Psychiatric Assessment of Adults.

Psychiatrists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Fully Qualified as an Adult Psychiatrist (Where relevant to the work you will be completing)

Experience working with adults as an adult Psychiatrist (Where relevant to the work you will be completing)

Ability to provide evidence as an expert witness in the Court Arena

4)

Indication about different contract dates

5)

Additional Information about lots