CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

South and Mid Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Natural Resources Wales (NRW) harvests approximately 800,000 m3 over bark standing (obs) of timber from Welsh Assembly woodlands each year.

Of this, 330,000m3 is harvested by Direct Production i.e. NRW commissions the harvesting to roadside with their own harvesting machines or engages contractors to carry out the work. The remaining 440,000 m3 is sold as Standing Sales.

Wales Harvesting & Marketing Strategy sets the proportion of the larch harvest to be felled using service contracts to sell to sawmills in Wales and the roadside larch programme is 50000m3/year. The roadside larch timber has already been committed to road-side sales contracts for the next 5-10 years. The roadside larch timber is typically located on steep ground and sites frequently have complex constraints.

WHaM South needs to secure the services of 3 contractors for 5-years and give them a timber commitment by volume. This will ensure that competent suppliers will commit to using modern efficient equipment on NRW land to ensure our fulfilment of NRW sales contracts.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=34896.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As specified in the tender documentation

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NRW00060

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(WA Ref:34896)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

NRW would like to consider Community Benefits as part of this procurement and the route that NRW would like to take is Non-Core Community Benefits. Non-Core means that Community Benefits do not form a core part of the requirement but are in addition to the requirement. Non-Core Community Benefit Proposals are not evaluated as part of the tender process so does not add costs to a project.

We would like the bidder to submit a Community Benefits Proposal. The proposed Community Benefit should be planned on a cost neutral basis.

These are the sort of Community Benefits that NRW would encourage:-

a) Apprenticeships

b) Traineeships

c) Jobs Growth Wales

d) Training for the existing workforce

Further information can be found at the following link:-

https://business.wales.gov.uk/skillsgateway/all-wales-programmes

Community Initiatives can also be put forward as a Community Benefit such as:-

1. Donation of equipment

2. Sponsorships/cash donations to organisations/charities based in Wales

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Target sites West Wales, the Cambrian Mountains, Brecon Beacons and potentially the Wye Valley

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Year 1 - Approximate 15000 tonnes per annum

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Target sites the Cambrian Mountains, Brecon Beacons and potentially the Wye Valley

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Year 1 Approximate 7000 tonnes per annum

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Target sites Brecon Beacons, Wye Valley and South Wales Valleys

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Year 1 approximate 15000 tonnes per annum

4)

Indication about different contract dates

5)

Additional Information about lots