Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The chancellor, Masters and Scholars of the university of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise,
Cambridge
CB3 0TX
UK
Contact person: Heather Ajimi
E-mail: purchasing.intend@admin.cam.ac.uk
NUTS: UKH12
Internet address(es)
Main address: www.in-tendhost.co.uk/universityofcambridge
I.4) Type of the contracting authority
Other: Higher Education/Research
I.5) Main activity
Other: Education / Research
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Security Services to the Department of Engineering
Reference number: UCAM 023/18
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The core requirement is for Building Attendant Services during the hours 17:00 to 23:30 Monday to Friday and 07:00 to 23:30 at weekends and bank holidays. These services include:
— Maintaining a secure environment,
— Offering assistance to students, staff and visitors as appropriate,
— Reporting any incidents and security violations,
— Locking down buildings as agreed and
— Assisting with any Fire Alerts and emergency evacuations.
1.4.b The above assumes that the Department will make adjustments to existing shift patterns in order to open up the buildings, however an option would be for the successful company to provide additional services from 06:00 to 08:00 Monday to Friday. These optional additional services would include:
— Opening up buildings as agreed,
— Offering assistance to students, staff and visitors as appropriate,
— Reporting any incidents and security violations and
— Assisting with any Fire Alerts and emergency evacuations.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
450 000.00
EUR
II.2) Description
II.2.2) Additional CPV code(s)
79713000
79715000
79711000
II.2.3) Place of performance
NUTS code:
UKH12
II.2.4) Description of the procurement
1.4) A trained and SIA licensed uniformed officer is required to carry out security, entry control and other duties outside the core working house i.e. when the Reception is closed. There are 3 separate requirements that Tenderers are asked to price:
1.4.a) The core requirement is for Building Attendant Services during the hours 17:00 to 23:30 Monday to Friday and 07:00 to 23:30 at weekends and bank holidays. These services include:
— Maintaining a secure environment,
— Offering assistance to students, staff and visitors as appropriate,
— Reporting any incidents and security violations,
— Locking down buildings as agreed and
— Assisting with any Fire Alerts and emergency evacuations.
1.4.b) The above assumes that the Department will make adjustments to existing shift patterns in order to open up the buildings, however an option would be for the successful company to provide additional services from 06:00 to 08:00 Monday to Friday. These optional additional services would include:
— Opening up buildings as agreed,
— Offering assistance to students, staff and visitors as appropriate,
— Reporting any incidents and security violations and
— Assisting with any Fire Alerts and emergency evacuations.
1.4.c) Tenderers are also asked to price an optional Out of Hours Service from 23:30 to 07:00 Monday to Sunday, including bank holidays. These optional additional services include:
— Providing out-of-hours security,
— Patrolling all buildings, thoroughfares and perimeters to an agreed specification,
— Responding to alarms and incidents,
— Monitoring all equipment in the control room and
— Assisting with any Fire Alerts and emergency evacuations.
Please note that the timing of the Out of Hours services fits into existing shift patterns within the Department and includes a period of overlap / handover. Once the Building Attendant Services are implemented with the chosen supplier, these shift patterns can be reviewed.
II.2.5) Award criteria
Quality criterion: Staffing
/ Weighting: 25
Quality criterion: Management
/ Weighting: 15
Quality criterion: Quality Assurance
/ Weighting: 15
Quality criterion: Contract Objectives
/ Weighting: 20
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 112-255126
Section V: Award of contract
Title: Provision of Security Services to the department of Engineering
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2018
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GSL Dardan Ltd
Cambridge
UK
NUTS: UKH12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
1.2) The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary;
1.3) Tenders shall be submitted in accordance with and subject to the terms of these Instructions. Tenders not complying with any mandatory requirement (indicated by the word “shall” or “must”) may be rejected by the University acting in its sole discretion.
VI.4) Procedures for review
VI.4.1) Review body
The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise,
Cambridge
CB3 0TX
UK
VI.4.2) Body responsible for mediation procedures
The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise,
Cambridge
CB3 0TX
UK
VI.4.4) Service from which information about the review procedure may be obtained
The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise,
Cambridge
CB3 0TX
UK
VI.5) Date of dispatch of this notice
17/09/2018