CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Lewisham, as Contracting Authority for the framework wish to extend the opportunity for other educational institutions, local authorities and academy chains to make use of the framework. Eligibility for using the framework will be extended to other local authorities and educational institutions within the Greater London area with purchasing needs matching the specification of the services within the lots of this framework.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The London Borough of Lewisham (Lewisham) is putting in place a Framework Agreement for the provision of educational ICT solutions and specialist ICT goods and services for public sector bodies and educational institutions within London.

Lewisham has worked closely with schools within the borough to establish functional or output specifications across a number of lots that will cover the full range of ICT infrastructure services that may be required, including design, specification, hardware supply, integration, implementation, testing, training, support and maintenance.

The aim of this framework is to allow schools to act as “intelligent customers” and enable them to retain control and management of their own solutions, risks and budgets.

The framework will provide customers with a choice of preferred suppliers in each lot. While many customers may opt to manage different services from across the framework lots themselves, there is an opportunity to appoint one specific supplier to manage services from a number of lots on their behalf, if required. This may also be a service that is provided by a local authority or already established service provider partner.

The framework supports procurement for institutions at different stages of their ICT lifecycle and strategic ICT development including;

— construction and new build,

— refurbishment, extension and repurposing of current buildings,

— new ICT solutions,

— ICT solution replacement or refresh, and

— integration of new ICT solutions with existing ICT provision.

Suppliers who are awarded a place on the framework will be required to have in place maximum prices and mechanisms to benchmark the pricing offered through further competition on the framework. This is to ensure that customers using the framework can be confident that they will consistently receive Value for Money for services provided and product pricing where possible.

The catalogue of services available through the framework will allow customers to determine their own levels of risk by calling-off options within the framework that meet their particular needs, for example extended warranties on hardware, service level agreements (SLAs) for support of specific solutions, and SLAs for responding to and implementing fixes to problems, issues and ICT failures.

In this respect this framework differs from previous frameworks for ICT Managed Services in that it does not attempt to “gold plate” the standard services within the framework or transfer the maximum amount of risk to service providers. The model contracts for calling-off the framework do provide a high level of protection for both Customer and Provider in line with good practice within the sector.

Please also note that Lewisham Council has a committed spend over the Lots in this framework valued at GBP 1.6 m for 2 of it's schools in the next 12 months

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Details to be provided in the Invitation to Tender'.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details to be provided in the Invitation to Tender'.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Details to be provided in the Invitation to Tender.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Details are provided in the Pre Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Designated officers of the Council.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

How to register (free of charge).

Economic operators wishing to take part in this procurement will need to use our eTendering system, all you will need is a computer with an internet connection and a valid email address. In order to register please type or copy the following link into your computer's browser:

https://www.londontenders.org/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform

and follow the instructions provided to register. Once you have accessed the Pro Contract Opportunities Portal you will be able to access Supplier Guides to help you through the registration process.

Benefits of Registering

— It is free and easy to use,

— It can be accessed 24 hours a day 7 days a week,

— You can be notified when new opportunities arise,

— Communications are tracked in a clear and legally binding audit trail,

— You will receive email reminders of important deadlines in the tender process,

— It is more environmentally friendly than traditional tendering processes,

— It reduces printing and postage costs,

— You will receive automatic confirmation of receipt of your response.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

This lot concerns services for developing specifications and solution requirements as well as the implementation of the solutions to include:

— Network operating system deployment and configuration,

— Deployment and configuration of management and maintenance tools for devices and software,

— Internal ticket based help solution,

— Mobile device management and BYOD,

— Access control to data including encryption of sensitive data,

— Management of users' roles and permissions,

— Management of printing, document scanning and reproduction,

— Usage monitoring and safeguarding solutions,

— MIS integration and interoperability,

— Single/simplified/unified sign on and identity management,

— Server virtualisation,

— Remote desktop services,

— Cloud services such as Office 365 and Google Apps for Education,

— Business continuity and disaster recovery solutions,

— Essential solution training for end user administrators.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot concerns services for developing specifications and solution requirements as well as the implementation of the solutions to include:

— Network operating system deployment and configuration,

— Deployment and configuration of management and maintenance tools for devices and software,

— Internal ticket based help solution,

— Mobile device management and BYOD,

— Access control to data including encryption of sensitive data,

— Management of users' roles and permissions,

— Management of printing, document scanning and reproduction,

— Usage monitoring and safeguarding solutions,

— MIS integration and interoperability,

— Single/simplified/unified sign on and identity management,

— Server virtualisation,

— Remote desktop services,

— Cloud services such as Office 365 and Google Apps for Education,

— Business continuity and disaster recovery solutions,

— Essential solution training for end user administrators.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 4b includes network client devices in the form of desktop based workstations or laptops.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot is concerned with the supply of hardware devices and peripherals. The lot is further divided into sub-lots to allow specialist providers for each sub-lot. It is anticipated that between 5 and 10 suppliers would be appointed on the framework for each sub-lot.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 4c concerns personal (1:1) devices able to connect to the network to access learning resources and applications. The scope of this lot includes the network and/or device software that might be required to manage the devices and applications on the devices within an educational setting.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot is concerned with the supply of hardware devices and peripherals. The lot is further divided into sub-lots to allow specialist providers for each sub-lot. It is anticipated that between 5 and 10 suppliers would be appointed on the framework for each sub-lot.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 4d concerns the provision of print and scan multi-functional devices that are compatible with network managed printing systems and solutions.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot is concerned with the supply of hardware devices and peripherals. The lot is further divided into sub-lots to allow specialist providers for each sub-lot. It is anticipated that between 5 and 10 suppliers would be appointed on the framework for each sub-lot.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This lot is aimed at providers of ICT support services for whole school solutions. The scope of these services will cover the same range of solutions and capabilities as those required in Lot 1.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot is aimed at providers of ICT support services for whole school solutions. The scope of these services will cover the same range of solutions and capabilities as those required in Lot 1. The specified period of the ICT support services within the framework will be for a 1 year support service which schools will be able to be extend by a further 3 years.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 6a includes all training and consultancy services directly related to the implementation and operation of specific ICT hardware, software and systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot covers the provision of specialist ICT installation, consultancy, training, professional development, ICT related services such as project management, change management, ICT procurement and education improvement services. Services within the scope of this lot should add value to the Services and Goods supplied in lots 1 – 5.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 6b has within its scope consultancy services that support the procurement and management of general ICT solutions, hardware and software.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot covers the provision of specialist ICT installation, consultancy, training, professional development, ICT related services such as project management, change management, ICT procurement and education improvement services. Services within the scope of this lot should add value to the Services and Goods supplied in lots 1 – 5.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 6c has within its scope training and services that support the transformation of educational practice. For example training teachers how to improve outcomes through the use of ICT or supporting a school management team in developing and implementing a vision for the role of ICT.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot covers the provision of specialist ICT installation, consultancy, training, professional development, ICT related services such as project management, change management, ICT procurement and education improvement services. Services within the scope of this lot should add value to the Services and Goods supplied in lots 1 – 5.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2a is concerned with the provision of active network switches that provide a solution for both hardwired and wireless networking requirements. The scope includes surveys, installation and configuration of equipment including connectivity to existing infrastructure and devices.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot covers the potential requirements of schools for the design, sourcing and implementation of networking infrastructure. This includes passive infrastructure where required. The lot includes options for managing the active network infrastructure – for example managing firewall configurations and wireless networking.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2b concerns passive networking solutions to provide a cabled infrastructure to the industry standards expected by school Customers. The scope includes project planning, construction site work, installation of cabling, cabinets and panels and full testing and reporting.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot covers the potential requirements of schools for the design, sourcing and implementation of networking infrastructure. This includes passive infrastructure where required. The lot includes options for managing the active network infrastructure – for example managing firewall configurations and wireless networking.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2c concerns the provision of a VoIP telephone solution to run over existing LAN infrastructure. The scope includes any additional hardware for PSTN/ISDN/LAN integration, handsets and softphone options

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot covers the potential requirements of schools for the design, sourcing and implementation of networking infrastructure. This includes passive infrastructure where required. The lot includes options for managing the active network infrastructure – for example managing firewall configurations and wireless networking.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 3a is concerned with the provision of classroom technology solutions to support interactive teaching and learning experiences. Included within the scope are large interactive displays, document cameras, alternative interaction devices such as slates and classroom audio equipment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot includes the provision of interactive displays, classroom response systems, video recording and conferencing facilities, immersive classrooms, audio and visual systems, digital signage, etc. This includes, where required, the installation and integration of the equipment as part of the network infrastructure and school ICT solutions.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 3b is concerned with the provision of immersive display and sensory solutions that can ‘wrap a learner' into a virtual world and immerse them in an all-encompassing learning experience. The scope includes very large format displays, linked displays, video conferencing and video recording facilities, audio and visual control systems and lighting systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot includes the provision of interactive displays, classroom response systems, video recording and conferencing facilities, immersive classrooms, audio and visual systems, digital signage, etc. This includes, where required, the installation and integration of the equipment as part of the network infrastructure and school ICT solutions.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 3c is concerned with mobile or portable large format interactive display and audio solutions that allow the school to conduct interactive lessons outside a typical classroom space.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot includes the provision of interactive displays, classroom response systems, video recording and conferencing facilities, immersive classrooms, audio and visual systems, digital signage, etc. This includes, where required, the installation and integration of the equipment as part of the network infrastructure and school ICT solutions.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This lot includes the provision of interactive displays, classroom response systems, video recording and conferencing facilities, immersive classrooms, audio and visual systems, digital signage, etc. This includes, where required, the installation and integration of the equipment as part of the network infrastructure and school ICT solutions.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot includes the provision of interactive displays, classroom response systems, video recording and conferencing facilities, immersive classrooms, audio and visual systems, digital signage, etc. This includes, where required, the installation and integration of the equipment as part of the network infrastructure and school ICT solutions.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 4a includes within its scope freestanding and rack mounted servers with extended warranty options.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This lot is concerned with the supply of hardware devices and peripherals. The lot is divided into sub-lots to allow specialist providers for each sub-lot. It is anticipated that between 5 and 10 suppliers would be appointed on the framework for each sub-lot.

4)

Indication about different contract dates

5)

Additional Information about lots