CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wrexham County Borough Council Office Locations

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

To support Wrexham County Borough Councils change programme an external provider is required to support a series of ‘lean interventions’ across the whole authority with a view to implementing proposals to deliver any identified efficiencies. The authority anticipates that this will be in two phases; Phase One would be a diagnostic review to identify opportunities and if progressed to Phase Two, the implementation phase in partnership with the Council to deliver efficiencies.

There is a desire to minimise transactional activity by driving efficiencies throughout the Organisation and whilst it is understood that we need to be regulated and performance managed it is also recognised that these functions will reduce proportionately to the size of the organisation, hence, the Consultant is also expected to address these issues as part of the engagement.

With the core purpose maximising customer value and eliminating waste and costs ‘Lean interventions’ will be carried out in the areas identified across the Authority and will need to be closely monitored (by both the Consultant and the Council) with the Consultant expected to consult and engage regularly with key Council Officers / Members. The purpose is to maximise customer value while minimising waste, simply by creating more value for customers with fewer resources. Another key factor is for the consultant to facilitate knowledge transfer onto the authority.

The consultant will be expected to track progress and report in terms of the following key areas:

- Identified

- Business Case Approved

- In Delivery

- Payment made based on Delivered

The commercial basis for this engagement will be:

- Fixed lump sum payment for diagnostic review work. This should be recoverable through the implementation phase, provided that it is progressed.

- Risk reward payment for implementation of findings – the supplier will be paid entirely according to cashable benefits realised. Based on the "delivered" phase.

- Cap on reward – there will be a ‘cap’ placed on the reward payments made.

- Clear outcomes must be identifiable and achievable in relation to all recommendations.

- Financial and, where necessary performance, baseline to be signed off by s.151 officer before commencement of the diagnostic.

- Agreement of scope of opportunities to be determined ahead of the diagnostic work, for example, ceasing a service will not contribute to the financial gain for the purposes of risk and reward payments.

NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ_31091 within the appropriate area.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As detailed in the Pre Qualification Questionnaire

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and Several

III.1.4)

Other particular conditions to which the performance of the contract is subject

As detailed in the Pre Qualification Questionnaire

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As detailed in the Pre Qualification Questionnaire

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PROC-13-52

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Additional Information

If you are not already registered, please find details below on how to register and express an interest:

Suppliers Instructions How to Express Interest in this Tender.

1. Register your company on the eTenderwales portal (this is only required once).

— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the “Click here to register” link.

— Accept the terms and conditions and click “continue”.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the username/password.

— Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier).

— Click on the relevant ITT to access the content.

Project code: PQQ_31091 – WCBC Diagnostic Review and possible Implementation for LEAN Process Improvements

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).

— Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the pqq.

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting);

— You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;

— Note the deadline for completion, then follow the onscreen instructions to complete the pqq;

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:

— email: E-mail: help@bravosolution.co.uk

— phone: +44 8003684850 / Fax: +44 2070800480

The pqq return date is 12:00 on 1st November 2013.

(WA Ref:2529)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Wrexham County Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice