CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

East Sussex.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Joint Tender:

— Lot 1 Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP.

— Lot 2 Provision of a Managed Telecare and Assistive Technology Service for adults living in East Sussex.

East Sussex County Council will be tendering for both the above services as part of one process. Organisations will have the option to bid for 1 or both of the lots.

Overview of Services below:

Lot 1 Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP

East Sussex County Council Adult Social Care and East Sussex Clinical Commissioning Groups (the Commissioning Partnership) are retendering their Community Equipment Service and Installation Service as one lot (Lot 1).

Both these services support the whole systems policy to help more people live independently in the community, reduce acute bed care, facilitating safe and timely discharge and support admission avoidance strategies.

Lot 2 Provision of a Managed Telecare and Assistive Technology Service for adults living in East Sussex.

East Sussex County Council Adult Social Care is re-commissioning a new service model to provide our countywide Telecare service.

The purpose of the Managed Telecare and Assistive Technology Service is to pro-actively support adults to maintain and develop their independence through the increased use of Telecare and AT as part of the Departments move towards reablement.

Service components include:

— a cost-effective managed installation service, supported by an online ordering facility,

— underpinned by an efficient call monitoring service that enables the safe care and early detection of increased client need, pro-actively supporting clients to increase their ability to self-care,

— and supports Adult Social Care prescribers to increase client independence and reduce the need for other forms of support.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the invitation to tender document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

It is anticipated that the contract may be awarded to a company with separate legal identity. Joint ventures or consortium or group bids must make clear the status shares and state of all partners involved in the legal identity with whom it is proposed the Council would contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training supply chain initiatives. Accordingly, certain of the contract performance conditions may relate to social and environmental considerations.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Articles 45 and 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the pre-qualification questionnaire ('PQQ').

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ESCC - 000185

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

East Sussex is seeking expressions of interest from suitably experienced companies for the provision of the following via a joint tender process:

— Lot 1 Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP.

— Lot 2 Provision of a Managed Telecare and Assistive Technology Service for adults living in East Sussex.

East Sussex County Council will be tendering for both the above services as part of one process. Organisations will have the option to bid for 1 or both of the lots.

Overview of Services below:

Lot 1 Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP

East Sussex County Council Adult Social Care and East Sussex Clinical Commissioning Groups (the Commissioning Partnership) are retendering their Community Equipment Service and Installation Service as one lot (Lot 1).

Both these services support the whole systems policy to help more people live independently in the community, reduce acute bed care, facilitating safe and timely discharge and support admission avoidance strategies.

Lot 2 Provision of a Managed Telecare and Assistive Technology Service for adults living in East Sussex.

East Sussex County Council Adult Social Care is re-commissioning a new service model to provide our countywide Telecare service.

The purpose of the Managed Telecare and Assistive Technology Service is to pro-actively support adults to maintain and develop their independence through the increased use of Telecare and AT as part of the Departments move towards reablement.

Service components include:

— a cost-effective managed installation service, supported by an online ordering facility,

— underpinned by an efficient call monitoring service that enables the safe care and early detection of increased client need, pro-actively supporting clients to increase their ability to self-care,

— and supports Adult Social Care prescribers to increase client independence and reduce the need for other forms of support.

The contract will commence on 30.9.2015 for an initial 4 year period with the possibility of an extension period of up to 24 months.

The tender will follow a two stage process — which will comprise of a pre-qualification questionnaire (PQQ), following which, shortlisted suppliers will be invited to submit bids via an Invitation to Tender (ITT) process. Tenderers will be selected on the basis of their scores at the Pre-Qualification stage.

The Council will action this tender electronically through an electronic tendering system called SE Shared Services details of which can be found below. No hard copy returns will be accepted.

Completed PQQ documents should be uploaded via the SE Shared Services website which will then be sent to a secure tender box. (Details below).

The closing date and time for the submission of PQQ responses is Monday 24.11.2014 at 12:00 noon.

Please allow sufficient time to make your returns as late returns will not be permitted.

SE Shared Services Portal (Notes for Suppliers).

If you wish to express interest in the above tender please read through the instructions below and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on: https://in-tendhost.co.uk/sesharedservices

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a forgotten details reminder link on the homepage.

Step by step guidance for registering and using this site can be found by going to the link above and clicking on the Help/Guidance Documents headed tab.

Suppliers must log in, go to My Tenders area to view information related to this tender. Please ensure you follow any instructions provided to you here.

Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, and that you have read and fully understood the instructions especially if you have been asked to upload documentation.

Please inform In-tend Support immediately if you have problems using the system.

Tel: +44 8442728810

Email: support@in-tend.co.uk (contact details on the website)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with Regulations 32 (Information about contract award procedures), 32A (Standstill Period), and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 (as amended).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

East Sussex County Council Adult Social Care and East Sussex Clinical Commissioning Groups (the Commissioning Partnership) are retendering their Community Equipment Service and Installation Service as one lot (Lot 1).

Both these services support the whole systems policy to help more people live independently in the community, reduce acute bed care, facilitating safe and timely discharge and support admission avoidance strategies.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots