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Contract Notice

NP771/13 Vehicle Hire.

  • First published: 25 October 2013
  • Last modified: 25 October 2013

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Authority ID:
AA20671
Publication date:
25 October 2013
Deadline date:
09 December 2013
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Authority is seeking to establish a Framework Agreement for the supply of hire cars and light commercial vehicles. The Framework Agreement shall be awarded on a ranked basis and may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency).

NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code NP771/13 Vehicle Hire within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Common Services Agency (commonly known as NHS National Services Scotland) ('Authority')

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

National Distribution Centre

Yvonne Gardner

+44 1312757129

yvonnegardner@nhs.net


http://www.nhsscotlandprocurement.scot.nhs.uk/

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

www.publictendersscotland.publiccontractsscotland.gov.uk

www.publictendersscotland.publiccontractsscotland.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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Yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

NHS Healthcare Improvement Scotland

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

NP771/13 Vehicle Hire.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

2

II.1.2)

Main site or location of works, place of delivery or performance

The geographical areas covered by locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards and/or the Authority (altogether hereinafter referred to as "NHS Scotland").



UKM

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

3

Duration of the framework agreement

48

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

2 000 000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Authority is seeking to establish a Framework Agreement for the supply of hire cars and light commercial vehicles. The Framework Agreement shall be awarded on a ranked basis and may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency).

NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code NP771/13 Vehicle Hire within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)

Common Procurement Vocabulary (CPV)

34100000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The supply of hire cars and light commercial vehicles to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e all NHS Scotland Health Boards, Special Health Boards and the Authority). No guarantee is provided regarding the volumes noted, which are dependent on call-off from the Framework Agreement which shall be awarded on a ranked basis.

2 000 000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

48

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

See Contracts / Tender Documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

See Contracts / Tender Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The Prime Contractor shall be liable in the event of a consortium based bid.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


Economic operators should confirm that neither it, its directors, nor any person who has power or representation, decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of The Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


See Contract / Tender Documents.




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


No

Yes
Price 70
Quality of Service 20
Contract Management 10

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 09-12-2013  14:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders



 09-12-2013  14:00
National Procurement, Gyle Square, 1 South Gyle Crescent, Edinburgh, EH12 9EB

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Framework value of 2000000 GBP reflects the anticipated value of hires over the 4 year framework duration based on past spend but no guarantees are given to either volume or value of spend as this will be subject to the call offs from the framework.

The Authority intends that 3 Framework Participants will be awarded to the Framework Agreement ('Framework Participant') (subject to submission of admissible Tenders as determined in accordance with the provisions of the ITT) on a ranked basis.

The Framework Agreement is to be available to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations).

(SC Ref:274936)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notifcation will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 23-10-2013

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Common Services Agency (commonly known as NHS National Services Scotland) ('Authority')

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

National Procurement

Yvonne Gardner

+44 1312757129

yvonnegardner@nhs.net

http://www.nhsscotlandprocurement.scot.nhs.uk/

II)

Address and contact points from which specifications and additional documentation may be obtained



Common Services Agency (commonly known as NHS National Services Scotland) ('Authority')

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

National Procurement

Yvonne Gardner

+44 1312757129

yvonnegardner@nhs.net

http://www.nhsscotlandprocurement.scot.nhs.uk/

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Common Services Agency (commonly known as NHS National Services Scotland) ('Authority')

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

National Procurement

Yvonne Gardner

+44 1312757129

yvonnegardner@nhs.net

http://www.nhsscotlandprocurement.scot.nhs.uk/

Coding

Commodity categories

ID Title Parent category
34100000 Motor vehicles Transport equipment and auxiliary products to transportation

Delivery locations

ID Description
There are no delivery locations for this notice.

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
yvonnegardner@nhs.net
Admin contact:
yvonnegardner@nhs.net
Technical contact:
N/a
Other contact:
yvonnegardner@nhs.net

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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