CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Common Services Agency (commonly known as NHS National Services Scotland) ('Authority') |
Gyle Square (NSS Head Office), 1 South Gyle Crescent |
Edinburgh |
EH12 9EB |
UK |
National Distribution Centre
Yvonne Gardner |
+44 1312757129 |
yvonnegardner@nhs.net |
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http://www.nhsscotlandprocurement.scot.nhs.uk/
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
www.publictendersscotland.publiccontractsscotland.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Golden Jubilee Hospital (National Waiting Times Centre Board)
NHS 24
NHS Ayrshire and Arran
NHS Borders
NHS Dumfries and Galloway
NHS Education for Scotland
NHS Fife
NHS Forth Valley
NHS Grampian
NHS Greater Glasgow and Clyde
NHS Health Scotland
NHS Highland
NHS Lanarkshire
NHS Lothian
NHS Orkney
NHS Shetland
NHS Tayside
NHS Western Isles
Scottish Ambulance Service
The Common Services Agency for the Scottish Health Service
The State Hospital for Scotland
NHS Healthcare Improvement Scotland
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityNP771/13 Vehicle Hire. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract2 |
II.1.2)
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Main site or location of works, place of delivery or performance
The geographical areas covered by locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards and/or the Authority (altogether hereinafter referred to as "NHS Scotland").
UKM |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged3 |
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Duration of the framework agreement48 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement2 000 000GBP |
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The Authority is seeking to establish a Framework Agreement for the supply of hire cars and light commercial vehicles. The Framework Agreement shall be awarded on a ranked basis and may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency).
NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code NP771/13 Vehicle Hire within the appropriate area.
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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34100000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe supply of hire cars and light commercial vehicles to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e all NHS Scotland Health Boards, Special Health Boards and the Authority). No guarantee is provided regarding the volumes noted, which are dependent on call-off from the Framework Agreement which shall be awarded on a ranked basis. |
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2 000 000 GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion48 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
See Contracts / Tender Documents.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
See Contracts / Tender Documents.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
The Prime Contractor shall be liable in the event of a consortium based bid.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Economic operators should confirm that neither it, its directors, nor any person who has power or representation, decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of The Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.
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III.2.2)
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Economic and financial capacity
(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
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III.2.3)
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Technical capacity
See Contract / Tender Documents.
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Price |
70 |
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Quality of Service |
20 |
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Contract Management |
10 |
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 09-12-2013
14:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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09-12-2013
14:00 National Procurement, Gyle Square, 1 South Gyle Crescent, Edinburgh, EH12 9EB
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Framework value of 2000000 GBP reflects the anticipated value of hires over the 4 year framework duration based on past spend but no guarantees are given to either volume or value of spend as this will be subject to the call offs from the framework.
The Authority intends that 3 Framework Participants will be awarded to the Framework Agreement ('Framework Participant') (subject to submission of admissible Tenders as determined in accordance with the provisions of the ITT) on a ranked basis.
The Framework Agreement is to be available to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations).
(SC Ref:274936)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notifcation will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 23-10-2013 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Common Services Agency (commonly known as NHS National Services Scotland) ('Authority') |
Gyle Square (NSS Head Office), 1 South Gyle Crescent |
Edinburgh |
EH12 9EB |
UK |
National Procurement
Yvonne Gardner |
+44 1312757129 |
yvonnegardner@nhs.net |
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http://www.nhsscotlandprocurement.scot.nhs.uk/ |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Common Services Agency (commonly known as NHS National Services Scotland) ('Authority') |
Gyle Square (NSS Head Office), 1 South Gyle Crescent |
Edinburgh |
EH12 9EB |
UK |
National Procurement
Yvonne Gardner |
+44 1312757129 |
yvonnegardner@nhs.net |
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http://www.nhsscotlandprocurement.scot.nhs.uk/ |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Common Services Agency (commonly known as NHS National Services Scotland) ('Authority') |
Gyle Square (NSS Head Office), 1 South Gyle Crescent |
Edinburgh |
EH12 9EB |
UK |
National Procurement
Yvonne Gardner |
+44 1312757129 |
yvonnegardner@nhs.net |
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http://www.nhsscotlandprocurement.scot.nhs.uk/ |
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