Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Contact person: Richard Williams
Telephone: +44 1495742985
E-mail: richard.williams@torfaen.gov.uk
NUTS: UKL16
Internet address(es)
Main address: https://www.torfaen.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DPS for the Provision of Domiciliary Care
Reference number: T.4538
II.1.2) Main CPV code
98513310
II.1.3) Type of contract
Services
II.1.4) Short description
Creation of a Dynamic Purchasing System for the Provision of Domiciliary Care
The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called ‘Light Touch Regime’ which means that when procuring these Services the Council should comply with the mandatory requirements set out in the Light Touch Regime (Regulations 74-77). Under Regulation 76, the council is free to establish a procedure, provided that, the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). Regulation 34 of the Public Contracts Regulation 2015 expressly provides that contracting authorities may use a dynamic purchasing system for commonly used purchases the characteristics of which are generally available on the market, and meet their requirements and for this reason the model proposed, is a Dynamic Purchasing System.
The Council reserves:-
1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.
Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
Provision of Domiciliary Care by means of a Dynamic Purchasing System for a period of least four years.
The Dynamic Purchasing System has not been broken down into specific lots because each package of care required will be brokered via the Dynamic Purchasing System.
The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called ‘Light Touch Regime’ which means that when procuring these Services the Council should comply with the mandatory requirements set out in the Light Touch Regime (Regulations 74-77). Under Regulation 76, the council is free to establish a procedure, provided that, the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). Regulation 34 of the Public Contracts Regulation 2015 expressly provides that contracting authorities may use a dynamic purchasing system for commonly used purchases the characteristics of which are generally available on the market, and meet their requirements and for this reason the model proposed, is a Dynamic Purchasing System.
The Council reserves:-
1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.
Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Torfaen CBC is commissioning a Dynamic Purchasing System for domiciliary care providers which will be used to deliver personal care to all service user groups within the boundaries of Torfaen County Borough Council. The System will consider two factors in determining which Provider is awarded a package of care. These factors are the quality of care that has been delivered to existing service users and the price submitted by the Provider Organisations.
The New Contract
Providers who are accepted onto the new Dynamic Purchasing System will need to sign a new Agreement which is attached separately
What is the Purchaser paying for?
A Domiciliary Care Service
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As stated in the Dynamic Purchasing Documentation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in the Dynamic Purchasing Documentation
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 185-450719
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/12/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/11/2027
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 48 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Dynamic Purchasing System will have a limit of 1500 actual weekly hours of care commissioned to each Provider organization. If the actual level of hours delivered exceeds 1500 hours in any given week the Provider will not be offered any new business until the number of hours delivered is less than 1500 hours per week in any given week.
The Council reserves the right to refer packages of care to Providers who deliver in excess of 1500 actual hours of care per week if the Council is not able to commission a package of care from any other Provider who is registered on the Dynamic Purchasing System
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136560.
(WA Ref:136560)
VI.4) Procedures for review
VI.4.1) Review body
The High Court
Royal Courts Of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
17/11/2023