Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Paul Clyde
Telephone: +44 1312757728
E-mail: paul.clyde@nhs.net
NUTS: UKM
Internet address(es)
Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Children's Dental
Reference number: NP579/19
II.1.2) Main CPV code
33711710
II.1.3) Type of contract
Supplies
II.1.4) Short description
This contract framework is for the provision of dental products for the NHSScotland Childsmile programme. The products included within the programme includes dental packs; toothbrushes; toothpaste and drinking cups with associated information leaflets.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 745 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
33711710
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The provision of dental products for the NHSScotland Childsmile national programme. Products required include toothbrushes; toothpaste; dental packs; drinking cups and associated information leaflets.
The budget for this Scottish Government funded programme is fixed at 549 000 GBP plus VAT per annum for the duration of the framework.
Indicative annual volumes are outlined below:
— dental packs: age 0 to 3 years — 69 950 each(s),
— dental packs: age 3 to 6 (age 3 years) — 119 600 each(s),
— dental packs: age 3 to 6 (age 4 years) — 119 600 each(s),
— dental packs: age 3 to 6 (age 5 years) — 59 950 each(s),
— free flow feeding/drinking cups — 59 950 each(s),
— toothbrushes (loose): nursery (banded in 10 s) — 713 650 each(s),
— toothbrushes (loose): primary (banded in 10 s) — 179 250 each(s),
— toothpaste (loose): SLS 100 ml — 177 850 each(s),
— toothpaste (loose): SLS Free 50 ml — 5 000 each(s) ,
— dental packs (dental practice): age 0 to 3 — 179 400 each(s),
— toothbrushes (loose): dental practice age 0 to 3 — 50 800 each(s),
— toothbrushes (loose): dental practice age 3 to 6 — 119 400 each(s).
II.2.5) Award criteria
Quality criterion: Evaluation and complaints
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 154-379322
Section V: Award of contract
Contract No: NP579/19
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/11/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
AMS Sanderson Ltd
The Old Vicarage, Licoln Road
Tuxford
NG22 0HP
UK
Telephone: +44 1777872015
NUTS: UKF14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 745 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National procurement, is undertaking this procurement of fluid and patient warming consumables and controlled patient temperature management systems/devices used by NHS Scotland (‘Products’) on behalf of all entities constituted pursuant to the national health service (Scotland) act 1978, (i.e. all NHS Scotland health boards, special health boards and the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978), any integrated joint boards established pursuant to the new public bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as ‘participating authorities’).
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The Public Sector in Scotland is committed to the delivery of high quality public services, and recognises that this is critically dependent on a workforce that is well-rewarded, well-motivated, well-led, has access to appropriate opportunities for training and skills development, diverse and engaged in decision making. These factors are also important for workforce recruitment and retention, and thus continuity of service. Public Bodies in Scotland are adopting fair work practices, which include:
— a fair and equal pay policy that includes a commitment to supporting the living wage, including, for example being a living wage accredited employer,
— clear managerial responsibility to nurture talent and help individuals fulfil their potential, including for example, a strong commitment to modern apprenticeships and the development of Scotland's young workforce,
— promoting equality of opportunity and developing a workforce which reflects the population of Scotland in terms of characteristics such as age, gender, religion or belief, race, sexual orientation and disability,
— support for learning and development,
— stability of employment and hours of work, and avoiding exploitative employment practices, including for example no inappropriate use of zero-hours contracts,
— flexible working (including for example practices such as flexi-time and career breaks) and support for family friendly working and wider work life balance,
— support progressive workforce engagement, for example trade union recognition and representation where possible, otherwise alternative arrangements to give staff an effective voice.
In order to ensure the highest standards of service quality in this contract we expect contractors to take a similarly positive approach to fair work practices as part of a fair and equitable employment and reward package.
Please describe how you will commit to fair work practices for workers (including any agency or sub-contractor workers) engaged in the delivery of this contract.
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Not applicable
The contracting authority does not intend to include any community benefit requirements in this contract for the following reason:
Community benefits not relevant for this supply framework
(SC Ref:485542)
(SC Ref:604173)
VI.4) Procedures for review
VI.4.1) Review body
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Telephone: +44 1698794410
Internet address(es)
URL: http://www.nhsscotlandprocurement.scot.nhs.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.
VI.5) Date of dispatch of this notice
18/11/2019