Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University College London
Gower Street
London
WC1E 6BT
UK
E-mail: tenders.procurement@ucl.ac.uk
NUTS: UKI
Internet address(es)
Main address: https://in-tendhost.co.uk/ucl/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/ucl/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/ucl/
I.4) Type of the contracting authority
Other: Education
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender (Single Stage) For Electronic Data Capture (eDC) Solution for Clinical Trial Data
Reference number: UCL-PROC-001117
II.1.2) Main CPV code
48611000
II.1.3) Type of contract
Services
II.1.4) Short description
A new eDC (electronic data capture) system is required by MRC CTU at UCL for the electronic capture of clinical trial data. Over time, we are looking to make a wholesale move away from paper CRFs. Compliance with regulatory requirements is essential. Thus, we are looking for a hosted product, to meet the regulatory requirement that trial data are not in the sole control of the sponsor. A new eDC system will provide us validated tools for data management and monitoring, enhancing data quality and ensuring data integrity. We intend to integrate the new system with our existing inhouse systems for randomisation and drug supply. It is our intention that ongoing trials in our existing systems (in MACRO or in-house system) will complete in their current systems rather than be migrated into the new system. For long-term trials, we would look to redevelop in the new system rather than migrate.
II.1.5) Estimated total value
Value excluding VAT:
520 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
A new eDC (electronic data capture) system is required by MRC CTU at UCL for the electronic capture of clinical trial data. Over time, we are looking to make a wholesale move away from paper CRFs. Compliance with regulatory requirements is essential. Thus, we are looking for a hosted product, to meet the regulatory requirement that trial data are not in the sole control of the sponsor. Our existing systems do not meet this requirement, as well as needing upgrading in terms of technology stack. A new eDC system will provide us validated tools for data management and monitoring, enhancing data quality and ensuring data integrity. We intend to integrate the new system with our existing inhouse systems for randomisation and drug supply. It is our intention that ongoing trials in our existing systems (in Macro or in-house system) will complete in their current systems rather than be migrated into the new system. For long-term trials, we would look to redevelop in the new system rather than migrate. The specification detailing UCL’s full requirements is set out in Schedule 5 (Specification) and should be read before bidders begin to respond to this ITT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract is for a minimum of 5 years with the option to renew.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/12/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/12/2019
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
UCL is not a contracting authority or a body governed by public law as defined by the Public Contracts Regulations 2015. This procurement process is not regulated by EU or UK public procurement law. Where UCL advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. UCL reserves its rights in full to adapt or step outside the procedures in the procurement legislation as UCL considers necessary. UCL envisages that there will be some negotiation on the contract terms and commercial aspects of the tender. This may be with one or more suppliers as UCL sees fit. The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part. All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation to tender (ITT) will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers. The tender process is being conducted electronically via In-tend. Suppliers are required to register on this website: https://in-tendhost.co.uk/ucl in order to receive documentation. After registering, you should express an interest in the relevant tender and the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by UCL. Tenders shall not be sent and will not be accepted by fax or e-mail. It is bidder’s responsibility to ensure that their documents are uploaded on time and to check on the document size capability. Bidders should be aware that typically there is a high demand on the system close to return deadline times.
VI.4) Procedures for review
VI.4.1) Review body
UCL is not a contracting authority or a body governed by public law as defined by the Public Contracts Regulations 2015 and places this advertisement voluntarily.
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
11/11/2019