Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Chancellor, Masters and Scholars of the University of Cambridge
Estate Management, Greenwich House, Madingley Road
Cambridge
CB3 0TX
UK
Contact person: Elena Johnston
E-mail: EMMaintenanceContracts@admin.cam.ac.uk
NUTS: UKH
Internet address(es)
Main address: https://in-tendhost.co.uk/universityofcambridge/
Address of the buyer profile: www.cam.ac.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/universityofcambridge/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofcambridge/
I.4) Type of the contracting authority
Other: Higher Education
I.5) Main activity
Other: Higher Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned Preventative Maintenance and Reactive Maintenance of Building Fabric at the University of Cambridge
Reference number: EM-EF-009/2017
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Cambridge is seeking to appoint a Contractor who will provide a single point of responsibility for:
(i) planned preventative maintenance services including:
— gutter clearance,
— roller shutter doors servicing and maintenance,
— fall arrest/mansafe fall protection systems inspections and testing,
— drainage works,
— lightening protection testing and maintenance,
— moveable walling systems maintenance.
(ii) reactive maintenance services to building fabric including:
— general building repair works including carpentry and joinery works, brickwork, plastering, painting and decorating (internal and external), glazing, roofing works and ground works,
— passive fire protection works, including repairs and alterations to existing doors,
— works associated with general upkeep of the buildings,
— works associated with making buildings safe and secure,
— general building works in connection with the works carried out by other contractors,
— 24/7 emergency call-out.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH1
Main site or place of performance:
Cambridge and nearby locations
II.2.4) Description of the procurement
The University of Cambridge is seeking to appoint a Contractor who will provide a single point of responsibility for:
(i) planned preventative maintenance services including:
— gutter clearance,
— roller shutter doors servicing and maintenance,
— fall arrest/mansafe fall protection systems inspections and testing,
— drainage works,
— lightening protection testing and maintenance,
— moveable walling systems maintenance.
(ii) reactive maintenance services to building fabric including:
— general building repair works including carpentry and joinery works, brickwork, plastering, painting and decorating (internal and external), glazing, roofing works and ground works,
— passive fire protection works, including repairs and alterations to existing doors,
— works associated with general upkeep of the buildings,
— works associated with making buildings safe and secure,
— general building works in connection with the works carried out by other contractors,
— 24/7 emergency call-out.
In a range of the Employer’s 361 operational and non-operational buildings, covering approximately 644 272 m2 of gross internal area, comprising laboratories, teaching spaces, offices, workshops, residential, agricultural, museums and libraries.
The envisaged contract duration is three (3) years with an option to extend for further twelve (12) months.
The attention of the Applicant is drawn to the fact that this contract is being tendered as Lot 2 in a combined tender as follows:
Lot 1: Building fabric minor works framework;
Lot 2: Planned preventative maintenance and reactive maintenance of building fabric contract.
Lot 1 is the subject of a separate OJEU Notice published simultaneously with this OJEU Notice.
The PQQ has been structured to provide the Applicants with as much information as is available at this stage of the procurement, however should you have any queries about this procurement or how it will be conducted, please direct these queries as described at the end of paragraph VI.3) below.
The Applicants are permitted to apply to be pre-qualified to be invited to tender for more than one lot provided the applicants can demonstrate that they have sufficient resources, technical capability and financial capacity to successfully deliver more than one lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One optional renewal for a further 12 month period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Following the pre-qualification stage, 5-7 successful applicants will be invited to participate in the next stage, tender.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement is being conducted under the Public Contracts Regulations 2015 (Directive 2014/24/EU) (“PCR 2015”), however, the University of Cambridge is not a public body within the meaning of the PCR 2015 and is not subject to the PCR 2015. Where the University of Cambridge advertises contracts in the OJEU, it does so on a voluntary basis and has no obligation to comply with the PCR 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Details are included in the PQQ. The suppliers wishing to express interest in participating in this procurement must be registered in In-Tend, a web based tendering system, https://in-tendhost.co.uk/universityofcambridge/
Once registered, the supplier will be able to express their interest in this procurement via In-Tend and download the pre-qualification questionnaire as appropriate.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/01/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/03/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years time
VI.3) Additional information
This procurement is being conducted under the Public Contracts Regulations 2015 (Directive 2014/24/EU) (“PCR 2015”), however, the University of Cambridge is not a public body within the meaning of the PCR 2015 and is not subject to the PCR 2015. Where the University of Cambridge advertises contracts in the OJEU, it does so on a voluntary basis and has no obligation to comply with the PCR 2015. The University of Cambridge therefore reserves the right to modify or depart from the procedures prescribed in the PCR 2015 as the University of Cambridge considers necessary. The full specification is still being prepared and will be available by the Invitation to Tender stage. The outline of scope of services is included in II.2.1) above and in the pre-qualification questionnaire. Should the Applicant require any further information or have any queries, the Applicant should direct these queries as described at the end of this paragraph VI.3). The Invitation to Tender is also still being prepared and is not available at this stage.
In this procurement the University of Cambridge is following the restricted procedure and conducting a 2-stage procurement process of which the pre-qualification will be the first stage. Following the completion of the selection process, the pre-qualified suppliers will be invited to tender.
NEC3 Term Service Contract will be the form of contract used for the contract between the University of Cambridge and the Contractor, should any contract be awarded as a result of this procurement.
The contract will be awarded for a period of three (3) years with an option to extend for a further twelve (12) month period. The planned start date of the contract is mid-August 2019. The approximate annual value of the contract is estimated to be between 1 500 000 GBP and 1 600 000 GBP excluding VAT.
The suppliers wishing to express interest in participating in this procurement must be registered in In-Tend, a web based tendering system, https://in-tendhost.co.uk/universityofcambridge/. Once registered, the supplier will be able to express their interest in this procurement via In-Tend and download the pre-qualification questionnaire as appropriate.
The attention of the Applicant is drawn to the fact that this contract is being tendered as Lot 2 in a combined tender for the following:
Lot 1: Building fabric minor works framework;
Lot 2: Planned preventative maintenance and reactive maintenance of building fabric contract.
Lot 1 is the subject of a separate OJEU Notice issued simultaneously with this OJEU Notice.
The PQQ has been structured to provide the Applicants with as much information as is available at this stage of the procurement, however should you have any queries about this procurement or how it will be conducted, please direct these queries as described at the end of this paragraph VI.3).
The Applicants are permitted to apply to be pre-qualified to be invited to tender for more than one lot provided the Applicants can demonstrate that they has sufficient resources, technical capability and financial capacity to successfully deliver more than one lot.
Important:
It is not possible to participate in this procurement without registering in In-Tend. The registration takes only a few minutes and is free. To register, please go to https://in-endhost.co.uk/universityofcambridge
The suppliers that register their interest in this procurement in In-Tend, will be able to download the pre-qualification questionnaire relating to this procurement. The pre-qualification questionnaire provides further detail about this procurement, the process that the University of Cambridge will be following in this procurement, key information about the contract, selection criteria that the University of Cambridge will use to evaluate the suppliers’ submissions with a view of identifying the suppliers who are qualified to progress to the next stage of this procurement, tender.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
07/11/2018