CONTRACT NOTICE - UTILITIES

Section I: Contracting Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Main activity or activities of the contracting entity

	Production, transport and distribution of gas and heat
	Electricity
	Exploration and extraction of gas and oil
	Exploration and extraction of coal and other solid fuels
	Water
	Postal services
	Railway services
	Urban railway, tramway, trolleybus or bus services
	Port-related activities
	Airport-related activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity

Docklands Light Railway Wheel Lathe Removal and Replacement with a New Lathe.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Site or location of works, place of delivery or performance

Beckton Depot, Armada Way, Beckton, London E6 7FB.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operator
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Frequency of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The requirement is to supply, install and commission a new wheel lathe to replace the existing wheel lathe which is currently being operated by Docklands Light Railway Limited (DLRL) at its maintenance facility at Beckton in East London. The new wheel lathe will be installed in the same location as the existing lathe. This means that the successful Bidder will have to decommission and first remove the old lathe which weights approximately 15t.

The new wheel lathe must be capable of turning at least 6 train axles in a 4 hour period and have a total capacity of no less than 1 650 train axles per annum.

Depending on the weight, and size of the new wheel lathe, the work may require an amount of building works involving new foundations or bases for the new lathe and alterations to the existing maintenance shed.

The new wheel lathe will also require a system which allows the accurate locating of the DLR rail vehicles over the lathe.

The successful Bidder will also be required to provide training, including operation and maintenance manuals in English to allow DLR staff to operate and maintain the lathe.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable contracts, estimated time frame for subsequent calls for competition:

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required

Parent company guarantees may be requested. Performance bonds may also be required as an alternative or in addition to parent company guarantees.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

The winning bidder will be remunerated by a specified fee.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No particular legal form is required.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of suppliers,contractors or service providers

Please refer to the Pre-Qualification Questionnaire.

III.2.2)

Economic and financial capacity

Please refer to the Pre-Qualification Questionnaire.

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Negotiated		Have candidates already been selected?	No

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3) Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting entity

IV.3.2)

Previous publication concerning the same contract

Periodic indicative notice
Notice on a buyer profile

Other previous publications

IV.3.3)

Conditions for obtaining contract document and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.6)

Minimum time frame during which the tenderer must maintain its tender 

IV.3.7)

Conditions for opening tenders

Section VI: Complementary Information

VI.1)

Indicate whether this Procurement is a Recurrent one and the estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Respondents should note the following:

(a) The description provided in II.1.5 represent the current anticipated requirements of Docklands Light Railway Limited. Docklands Light Railway Limited reserves the right to amend the description and/or the scope and/or adjust the duration of the contract as a result of emerging requirements.

(b) Interested respondents must complete the pre-qualification questionnaire which can be obtained by emailing a request to ke.tran@dlr.tfl.gov.uk

(c) A response to this notice does not guarantee that an entity will be invited to tender; the process for selection of bidders to be invited to tender will be set out in the pre-qualification documents. The award process may be terminated or suspended at any time without cost or liability to Docklands Light Railway Limited, Transport for London (TfL) or any other party.

(d) Neither Docklands Light Railway Limited nor TfL binds itself to enter into any contract arising out of the procedures envisaged by this notice. No contractual rights express or implied arise out of this notice or the procedures envisaged by it. Docklands Light Railway Limited reserves the right to vary the procedure relating to the conduct of the award process and to require further information from respondents.

(e) Docklands Light Railway Limited has developed an approach to ensure that past performance on relevant contracts/operations can be taken into account and assessed during the procurement process, and prior to entering into the contract. In addition to assessing the bidders' technical ability to deliver the contract, this will give Docklands Light Railway Limited confidence, based on past performance, that the successful Bidder will perform the contract in a satisfactory manner. Docklands Light Railway Limited will assess these requirements at the pre-qualification stage. In addition, bidders may be asked, at any subsequent procurement stage, to update the evidence they have provided in relation to past performance to reflect more recent performance on new or existing contracts, or to confirm that nothing has changed. Furthermore, Docklands Light Railway Limited reserves the right to request further information from referees at any procurement stage.

(f) Docklands Light Railway Limited embraces diversity and welcomes applications from all suitably skilled suppliers who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. Docklands Light Railway Limited welcomes applications from suppliers committed to the principles of reducing, reusing and recycling resources and to the practices of buying recycled. Docklands Light Railway Limited strongly supports and implements the Greater London Authority Group Responsible Procurement Policy, details of which may be found at: http://www.london.gov.uk/rp/policy/

Further details as to the application of responsible procurement to this procurement may be set out in the pre-qualification and tender documents.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

Docklands Light Railway Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice