Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Senedd Cymru / Welsh Parliament
Senedd Cymru / Welsh Parliament, Ty Hywel, Cardiff Bay
Cardiff
CF99 1SN
UK
Telephone: +44 3002006549
E-mail: helena.grant@senedd.wales
NUTS: UKL22
Internet address(es)
Main address: www.senedd.wales.org/abthome/abt-procurement.htm
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0424
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Devolved Legislation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Welsh and English Translation, Transcription & Interpretation Services
Reference number: 1208
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
The Senedd is looking to award a framework for Welsh and English Translation, Transcription & Interpretation services that are to be delivered by external providers. The framework will consist of 6 Lots for each type of service required.
The framework will be for a 4 year period and services will be called-off on an as and when basis. The Senedd has no obligation to commission any work under this framework throughout its’ duration.
The contract value stated is for the contract as a whole and consists of the services that may be required from each of the Lots over the 4 year contract duration
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 300 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Simultaneous Interpretation
II.2.2) Additional CPV code(s)
79540000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Welsh to English interpretation commissioned by Members of the Senedd or their staff for non-party-political constituency/regional meetings and events and other external, non-party-political meetings and events. Welsh to English interpretation commissioned by the Service for Senedd Commission meetings and events held on the Senedd estate and elsewhere.
II.2.5) Award criteria
Quality criterion: Delivery of Service
/ Weighting: 30
Quality criterion: Tests
/ Weighting: 40
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Members’ constituency work Wales
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Members of the Senedd or their support staff will contact the Supplier directly in Welsh or English requesting text translations of various types of documents of varying lengths e.g. letters, surgery notes, posters but more commonly these tend to be shorter requests with a tight deadline. The Supplier will need to have a designated e-mail address and phone number to deal with this work and be available between 9:00 and 17:00 from Monday to Friday.
II.2.5) Award criteria
Quality criterion: Delivery of Service
/ Weighting: 30
Quality criterion: Tests
/ Weighting: 40
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
English > Welsh
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
General text translation of various lengths but more commonly lengthy committee reports with very tight deadlines.
Research Service blogs or briefs (A brief is a private document produced to facilitate discussions between Members in committee meetings). It also includes suggestions of questions a Member may wish to ask a witness. You will need to be aware that certain sections of a brief will be read in public. Translation of Bills, Explanatory Memoranda, amendments to Bills or other documents of technical content.
II.2.5) Award criteria
Quality criterion: Delivery of Service
/ Weighting: 30
Quality criterion: Tests
/ Weighting: 40
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Welsh > English
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Usually, correspondence sent by external organisations which are translated into English in order to enable staff and/or Members to understand the content.
II.2.5) Award criteria
Quality criterion: Delivery of Service
/ Weighting: 30
Quality criterion: Tests
/ Weighting: 40
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Record of Tuesday’s and Wednesday's Plenary Proceedings (English > Welsh)
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Tuesday's Plenary - Fixed rate of 70.00 GBP to be turned around within 2 days of receiving the work.
The work will be sent to the Supplier by 12:00 on Wednesday and will be returned by 12:00 on Friday. The work will be completed in a cloud-based secure portal used for the transcription and publication of the Record.
This lot is subject to change at any time by the Sixth Senedd Commission in response to the changing needs of the Senedd.
Wednesday's Plenary - Fixed rate of 70.00 GBP to be turned around within 2 days of receiving the work.
The work will be sent to the Supplier by 12:00 on Thursday and will be returned by 12:00 on Monday. The work will be completed in a cloud-based secure portal used for the transcription and publication of the Record.
This lot is subject to change at any time by the Sixth Senedd Commission in response to the changing needs of the Senedd.
II.2.5) Award criteria
Quality criterion: Delivery of Service
/ Weighting: 30
Quality criterion: Tests
/ Weighting: 40
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Transcription of Plenary or committee meetings
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Substantially verbatim transcription from audio-visual files of meetings of the Senedd, to be turned around in five working days. Oral contributions at such meetings may be in Welsh or English. Transcription is required in accordance with the language spoken at the meeting and therefore the transcript will include a mixture of English and Welsh. The transcript must also include the accompanying simultaneous interpretation into English, which is provided by the Senedd’s interpreters for Welsh contributions. A recording of both the language spoken in the meeting and the interpretation will be sent to the Supplier.
II.2.5) Award criteria
Quality criterion: Delivery of Service
/ Weighting: 30
Quality criterion: Tests
/ Weighting: 40
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-029651
Section V: Award of contract
Lot No: 1
Title: Simultaneous Interpretation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/03/2022
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Nico
18 Chargot Road, Llandaf
Caerdydd
CF51EW
UK
Telephone: +44 7875844478
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Uned 21, Ty Ifor
Caerdydd
CF102TH
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 80 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Members’ constituency work Wales
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/03/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Uned 21, Ty Ifor
Caerdydd
CF102TH
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nico
18 Chargot Road, Llandaf
Caerdydd
CF51EW
UK
Telephone: +44 7875844478
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Huw Tegid Roberts
74 Bro Ednyfed
Llangefni
LL777WD
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Menter a Busnes
Unit 3, Science Park
Aberystwyth
SY233AH
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Atebol Cyf
Adeiladau'r Fagwyr, Llandre
Aberystwyth
SY245AQ
UK
Telephone: +44 1970832172
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 104 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: English > Welsh
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/03/2022
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Uned 21, Ty Ifor
Caerdydd
CF102TH
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Atebol Cyf
Adeiladau'r Fagwyr, Llandre
Aberystwyth
SY245AQ
UK
Telephone: +44 1970832172
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Huw Tegid Roberts
74 Bro Ednyfed
Llangefni
LL777WD
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Menter a Busnes
Unit 3, Science Park
Aberystwyth
SY233AH
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cwmni Cyfieithu Canna Translations
47 Mayfield Avenue, Victoria Park
Caerdydd
CF51AL
UK
Telephone: +44 2920554567
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 360 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Welsh > English
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/03/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Uned 21, Ty Ifor
Caerdydd
CF102TH
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Atebol Cyf
Adeiladau'r Fagwyr, Llandre
Aberystwyth
SY245AQ
UK
Telephone: +44 1970832172
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Menter a Busnes
Unit 3, Science Park
Aberystwyth
SY233AH
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Simpson Soft, UK
The Zinc Building, Broadshires Way,, Carterton,
Oxfordshire,
OX181AD
UK
Telephone: +44 1793228866
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 40 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Record of Tuesday’s and Wednesday's Plenary Proceedings (English > Welsh)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/03/2022
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Uned 21, Ty Ifor
Caerdydd
CF102TH
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Calan
62a High Street,
Cowbridge
CF717AH
UK
Telephone: +44 1446771345
Fax: +44 1446771545
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 560 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Transcription of Plenary or committee meetings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/03/2022
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Uned 21, Ty Ifor
Caerdydd
CF102TH
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Epiq Europe Ltd
77 Marsh Wall
London
E149SH
UK
Telephone: +44 7500665283
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 50 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:120983)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
04/05/2022