Contract notice
Section I: Contracting
authority
I.1) Name and addresses
OFCOM
Riverside House, 2a Southwark Bridge Road
London
SE1 9HA
UK
E-mail: sarah.jones@ofcom.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.ofcom.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://ofcom.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://ofcom.bravosolution.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Event Production Services
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Ofcom has a broad remit in terms of its regulatory duties and the Government has now appointed Ofcom as the regulator for online harms in the UK. With these new duties we are expecting to engage businesses and consumers even more over the coming months and years and so we’re seeking to engage an events production company that can enhance and deliver a range of Ofcom corporate events.
Events will be a mix of in-person, hybrid or virtual. These can take the form of conferences, roundtables or workshops. Most events will include keynote speeches, presentations, panel discussions and Q&A. Attendee numbers can range from 30 – 1000.
With their knowledge, production kit (audio, video, lighting), production strategy, staging, programming, running of the event, design, interactive technology, and post-event analytics this service will support in delivering our key messages, networking, collaborating with our stakeholders.
II.1.5) Estimated total value
Value excluding VAT:
432 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
UKI
II.2.4) Description of the procurement
Ofcom has a broad remit in terms of its regulatory duties and the Government has now appointed Ofcom as the regulator for online harms in the UK. With these new duties we are expecting to engage businesses and consumers even more over the coming months and years and so we’re seeking to engage an events production company that can enhance and deliver many Ofcom corporate events.
Events will be a mix of in-person, hybrid or virtual. These can take the form of conferences, roundtables or workshops. Most events will include keynote speeches, presentations, panel discussions and Q&A. Attendee numbers can range from 30 – 1000.
With their knowledge, production kit (audio, video, lighting), production strategy, staging, programming, running of the event, design, interactive technology, and post-event analytics this service will support in delivering our key messages, networking, collaborating with our stakeholders.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
432 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Following the initial 24 month term, the contract may be extended at Ofcom's absolute discretion for a further period of up to 12 months. Please note that the estimated value includes the discretionary extension period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Candidates will be invited in rank order based on the overall score against our stated selection criteria.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This tendering exercise is being undertaken using the Jaggaer electronic tendering system at https://ofcom.bravosolution.co.uk. Suppliers will need to register on the system in order to participate and registration is free.
The estimated value given is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is £144,000 exc. VAT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/04/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/05/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court - Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
23/03/2023