CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Pembrokeshire County Council

Neath Port Talbot County Borough Council

City and County of Swansea Council

Ceredigion County Council

Mid and West Wales Fire and Rescue Services

Dyfed Powys Police

University of Wales Trinity St Davids

Aberystwyth University

National Library of Wales

Coleg Sir Gar

Coleg Ceredigion

Pembrokeshire College

Neath College/Neath Port Talbot College

Gower College

Swansea Metropolitan University

Diocese of Brecon and Swansea

Diocese of Llandaff

Diocese of Minervia

Diocese in Ceredigion Church of Wales

Diocese in Ceredigion Catholic Church

Bro Myrddin Housing Association

Tai Ceredigion

Coastal Housing Group

Neath Port Talbot Leisure Ltd

Llanelli Rural Council

Pembrokeshire Coast National Park

National Botanic Garden of Wales

Any wholly owned trading subsidiary of any of the Employer or Other Participating Authorities which may be set up from time to time

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Various locations within Carmarthenshire, Pembrokeshire, Ceredigion, Neath Port Talbot and Swansea

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

A framework of pre-qualified and suitably experienced contractors to enable participating local authorities and other organisations to instruct design and construction activities. The contracts allocated under the framework may included refurbishments, new build and may involve single and multiple site projects including groups involving more than one client authority or organisation. The framework will be divided into lots to achieve a range of contractor sizes and abilities in keeping with the anticipated range of projects.

Continuous improvement and collaboration measurement by key performance indicators are likely to be features of the framework.

The participating authorities and other organisations are committed to contributing to the social, economic and end environmental well being of the wider community. Accordingly the successful contractors will be expected to meet the community benefits clause within the tender documents.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed within the tender documentation

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

In the event of a group of suppliers winning the contract the council will require each supplier in the group to become joint or severally responsible before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

“Candidates will be required to provide evidence as specified in Article 58 (4)

http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0024&from=EN

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

Certain project projects from this framework will be subject to EU Funding streams and will conform to the relevant funding conditions

VI.3)

Additional Information

The tender documents are available via swwrcf@carmarthenshire.gov.uk. The access to these documents is unrestricted and free of charge. In accordance with Regulation 22(3a) the system allows access to all file formats contained within the tender documents.

The magnitude of each lot is speculative and the authority does not hold the total value for each lot. The call off contracts for each lot will be between the lot values.

There is a restriction on the number of lots a tendering organisation can apply for:

Lots 1 to 5

Tenderers can submit up to 5 tender submissions for lots 1 to 5. All bidders are only permitted one bid per lot and are not permitted to bid for the same lot:

as both a separate bidding entity and also as a member of a proposed consortium;nor as a member of two separate proposed consortia

Lots 6 to 12

Tenderers can submit up to 4 tender submissions for lots 6 to 12. The submitted lots must be in adjacent value bands (see table in the tender documents for further information). All bidders are only permitted one bid per lot and are not permitted to bid for the same lot:

as both a separate bidding entity and also as a member of a proposed consortium;nor as a member of two separate proposed consortia

(WA Ref:28912)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The participating authorities and other organisations endeavour to achieve sustainable development outcomes from all activities and are committed to contributing to the social, economic and environmental well-being of the wider community. The successful contractor(s) will be expected to pursue Community Benefits through the delivery of this framework. In particular the expectation will be on targeted recruitment and training, to develop supply chain opportunities, community and educational initiatives accordingly.

Specific requirements will be detailed within the tender documents and subsequent call off’s.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee detailed above. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within Carmarthenshire

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 1 - GBP 1,000,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within the Neath Port Talbot and Swansea

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 7,500,000 - GBP 15,000,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within the Carmarthenshire, Pembrokeshire and Ceredigion

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 7,500,000 - GBP 15,000,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within all counties

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work above the value of GBP 15,000,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within Ceredigion

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 1 - GBP 1,000,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within Neath Port Talbot

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 1 - GBP 1,000,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within Pembrokeshire

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 1 - GBP 1,000,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within Swansea

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 1 - GBP 1,000,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within the Neath Port Talbot and Swansea.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 1,000,000 - GBP 3,500,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within the Carmarthenshire, Pembrokeshire and Ceredigion

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 1,000,000 - GBP 3,500,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within the Neath Port Talbot and Swansea

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 3,500,000 - GBP 7,500,000

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Construction Work to be undertaken within the Carmarthenshire, Pembrokeshire and Ceredigion

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Construction Work between the value of GBP 3,500,000 - GBP 7,500,000

4)

Indication about different contract dates

5)

Additional Information about lots