Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City of London Corporation acting in its capacity as the City of London Police Authority
Guildhall
London
EC2P 2EJ
UK
Telephone: +44 2076063030
E-mail: David.Scott@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: www.cityoflondon.gov.uk
Address of the buyer profile: www.capitalesourcing.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.capitalesourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EDiscovery Software Solutions
Reference number: itt_COL_8398
II.1.2) Main CPV code
72260000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of London Police is looking for a eDiscovery Software Solution to aid in the analysis of information encountered during both routine and complex investigations. The Solution will be able to ingest large amounts of data in quick time to enable Officers to conduct detailed analysis. The Solution will also enable information to be presented in a more uniform and professional way to the courts. This contract will be arranged as a Framework Agreement with access for all UK Police Forces. Although initially this is expected to be an on-premise solution, the framework agreement does not preclude the adoption of other technology through the lifetime of the agreement.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
UKI
II.2.4) Description of the procurement
The City of London Police is seeking an eDiscovery Software Solution to aid in the analysis of information encountered during both routine and complex investigations. The Solution will be able to ingest large amounts of data in quick time to enable Officers to conduct detailed analysis.
The Solution will also enable information to be presented in a more uniform and professional way to the courts. This contract will be arranged as a Framework Agreement with access for all UK Police Forces. Although initially this is expected to be an on-premise solution, the framework agreement does not preclude the adoption of other technology through the lifetime of the agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: n/a
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/08/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/08/2018
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The City of London is seeking to establish this Framework Agreement to be used by the City of London Police as well as other Police Services in the UK including the Offices of the Police and Crime Commissioners (PCC's) and any future successors to these organisations:
A list of these organisations can be found at:
http://www.apccs.police.uk/
https://www.police.uk/contact/force-websites/
This tendering exercise is being undertaken using the electronic tendering system “CapitaleSourcing” (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
03/07/2018