Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Homes and Communities Agency
Arpley House, 110 Birchwood Boulevard, Birchwood
Warrington
WA3 7QH
UK
Contact person: Bill Murphy
Telephone: +300 1234500
E-mail: hcatenders@tep.uk.com
NUTS: UKD
Internet address(es)
Main address: www.gov.uk/hca
Address of the buyer profile: www.homesandcommunities.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://clientportal.tep.uk.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://clientportal.tep.uk.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EAP.NW.012 EAP Merseyside and Greater Manchester Term Landscape Maintenance and Cleansing Contract 2016 — 2019.
Reference number: HCAP17034
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of landscape maintenance and cleansing services for 12 sites within the EAP Merseyside and Greater Manchester Portfolio. The sites vary in size, character and complexity and include public and private open space and land reserved for development. Since a number of the sites are used as, or are adjacent to, public open space the identification of health and safety risks is a priority. The sites comprise of grassland, woodland, hedgerows, scrub, and areas of hard-standing associated with formal and informal footpaths and roads.
Typical planned services under this Contract comprise of but are not exclusively limited to the following; Site inspections, whereby the Supplier shall indicate all matters relating to the maintenance specification, recommendations for necessary Service, incidences of vandalism, fly-tipping, trespass and adjustments to the scheduled Service; Grass Cutting; Ornamental Shrub Maintenance; Hedge Cutting; Tree Works, Weed Control; and Cleansing.
II.1.5) Estimated total value
Value excluding VAT:
156 700.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
North West (England).
II.2.4) Description of the procurement
The provision of landscape maintenance and cleansing services for 12 sites within the EAP Merseyside and Greater Manchester Portfolio. The sites vary in size, character and complexity and include public and private open space and land reserved for development. Since a number of the sites are used as, or are adjacent to, public open space the identification of health and safety risks is a priority. The sites comprise of grassland, woodland, hedgerows, scrub, and areas of hard-standing associated with formal and informal footpaths and roads.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
156 700.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Refer to Invitation to Tender.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Refer to Invitation to Tender.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Refer to Invitation to Tender.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract is subject to Key Performance Indicators refer to Invitation to Tender.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/08/2016
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/08/2016
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
October 2018 (dependent on extension year 2019).
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Documents relating to this tender are provided on a Client Access Web Portal for you to access and download. To obtain the documents:
— Enter the following URL into the address bar of your internet browser http://clientportal.tep.uk.com
— When prompted for a username enter: Tepca7 (be careful not to include a space after the username).
— When prompted for a password enter: TepMGM0607.
Please ensure your type in the password and do not copy and paste as this will not work.
The contract is envisaged to have duration of 2 years with provision for a further 1 year extension under the same Terms and Conditions of the contract. Any contract extensions will be based on tendered Rates and Prices.
This procurement is being managed by The Environment Partnership (TEP) Limited on behalf of the Homes and Communities Agency all correspondence should be placed to TEP.
All correspondence should be placed in writing including any questions raised through the Tender period.
All discussions, meetings and communications will be conducted in English.
The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP.
This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests.
Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (‘The Act’). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response.
The HCA takes a 0-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting https://www.gov.uk/government/publications/anti-bribery-and-corruption-policy for further information.
All dates included in this notice are provisional and potentially subject to revision.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=211015466
GO Reference: GO-2016719-PRO-8501855.
VI.4) Procedures for review
VI.4.1) Review body
Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
Gateshead
NE11 0NA
UK
Telephone: +44 3001234500
VI.4.2) Body responsible for mediation procedures
Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
Gateshead
NE11 0NA
UK
Telephone: +44 3001234500
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to consider the decision and highlight any errors in the award process. Such appeals should be addressed to the contact in I.1) If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI 2006 No 5) and any amendments thereon provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.
VI.4.4) Service from which information about the review procedure may be obtained
Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
Gateshead
NE11 0NA
UK
Telephone: +44 3001234500
Internet address(es)
URL: www.homesandcommunities.co.uk
VI.5) Date of dispatch of this notice
19/07/2016