CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Dales Housing

Seven Locks Housing

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Dales Housing has properties in the following areas: Matlock, Chesterfield, Bakewell, Hathersage, Eyam Hope Valley and Ashbourne.Seven Locks has properties in various locations throughout Leicestershire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Contract is for the provision of Grounds Maintenance Services. The Contract will be for an initial term of five (5) years with an option for the contracting authority at its sole discretion to extend the contract for a further five (5) years giving a total possible contract duration of ten (10) years.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The right to require the provision of appropriate guarantees, bonds, warranties and insurances is reserved and the detail of any such requirement will be set out in the contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Any consortium arrangements required by the contracting authority will be set out in the Contract Documents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Under the contract, the service provider and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and/or environmental regeneration conditions.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Applicants will be required to complete a PQQ and all requirements and standards required are set out in the PQQ. This can be obtained from http://www.echelonconsultancy.co.uk/eDocs

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

A minimum of 5 operators will be invited for each lot, though the Contracting Authority reserves the right to increase the number of operators to be invited to tender by 1 or 2 if their scores are closely placed around the cut-off point. This will be set out in the PQQ and Contract Documents.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ECH668

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Further details are provided in the PQQ. The contracting authority reserves the right to cancel the procurement and not to proceed with the contract. The contracting authority also reserves the right not to award a contract or to award a contract for parts or part of the services only.

The contracting authority will not, under any circumstances, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.

The contracting authority notes that the award of the contract may involve a transfer of employment undertakings pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006, and will clarify the position with the applicants during the tender process.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained

ANNEX B

Information About Lots

1)

Short Description

Lot 1 grounds maintenance services Dales Housing.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The provision of grounds maintenance services at Dales Housing stock with an estimated annual value of 225 000 GBP excluding VAT.

4)

Indication about different contract dates

5)

Additional Information about lots

The service has been divided into two lots to encourage SME providers to apply for the contract subject to meeting the minimum criteria as set out in the PQQ. The geographical profile of the housing stock and the management of this stock prohibit the contracting authority from creating any more lots than the 2 included in this notice.

ANNEX B

Information About Lots

1)

Short Description

Lot 2 grounds maintenance services for Seven Locks Housing.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The provision of grounds maintenance services for Seven Locks with an estimated annual value of 75 000 GBP

4)

Indication about different contract dates

5)

Additional Information about lots

The service has been divided into two lots to encourage SME providers to apply for the contract subject to meeting the minimum criteria as set out in the PQQ. The geographical profile housing stock and the management of this stock prohibit the contracting authority from creating any more lots than the 2 included in this notice.