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Summary

OCID:
Published by:: Department of Enterprise, Trade and Investment
Authority ID:: AA21311
Publication date:: 11 July 2014
Deadline date:: 18 August 2014
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The Department for Employment and Learning (DEL) and Department of Enterprise Trade and Investment (DETI) Audit Authority is seeking to appoint Service Providers to a framework agreement, through the Central Procurement Directorate (CPD) Open Competition process, to assist in the completion of Article 16 audits of operations on projects part funded by: the European Social Fund (ESF) under the Northern Ireland European Social Fund Programme 2007-2013 (NIESF) and the new 2014-2020; and the European Regional Development Fund (ERDF) under the EU Sustainable Competitiveness Programme 2007-2013 (EUSCP) and the new 2014-2020 Programme.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Department of Enterprise, Trade & Investment
Postal Address: Netherleigh
Town: Belfast	Postal Code: BT4 2JP	Country: UK
For the attention of: Angeline Mullin	Telephone: +44 2890816819
E-Mail: angeline.mullin@dfpni.gov.uk	Fax:
General Address of the contracting authority (URL) www.dfpni.gov.uk Address of the Buyers Profile (URL)

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

DETI - Article 16 Audit of Operations.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 9

II.1.2)

Main site or location of works, place of delivery or performance

Northern Ireland.

NUTS Code UKN

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Number:3

Duration of the framework agreement

Period in year(s):4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:537 500Currency: GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	79000000
Additional objects

79200000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

See section II.1.5.

Estimated value excluding VAT: 537 500
Currency: GBP

II.2.2)

Options

Award by September 2014, for an initial period until 31.3.2016 with the option to extend for two further annual periods of one year each until 31.3.2018.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Period in month/s: 48(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

Professional Ability.

Minimum level(s) of standard possibly required

[SC1] Stage 1 - Selection.

This tender requires tenderers to nominate individuals for all of the following grades:

— Partner;

— Principal/Senior Consultant;

— Consultant;

— Junior Consultant.

In order to pass the Selection stage, tenderers must demonstrate that the nominated personnel meet the following minimum standards of professional ability.

Professional Ability Requirements.

Qualifications.

[SC01] Tenderers must provide evidence (Certificate &/or membership number) to demonstrate that each of the nominated Partner(s); Principal/Senior Consultant(s) holds a full professional qualification as recognised by the Department of Finance and Personnel. Qualifications deemed acceptable for Partner and Principal/Senior Consultant positions by DFP are CMIIA and CCAB qualifications. Examples include:

— The Institute of Internal Auditors;

— The Chartered Institute of Public Finance and Accountancy;

— The Institute of Chartered Accountants in Ireland;

— The Institute of Chartered Accountants in Scotland;

— The Institute of Chartered Accountants in England and Wales;

— The Chartered Institute of Management Accountants;

— The Association of Chartered Certified Accountants; or

— The Institute of Certified Public Accountants in Ireland.

Experience.

[SC02] Each of the nominated individual(s) (Partner(s); Principal/Senior Consultant(s)) responsible for managing/quality assuring the Article 16 checks must be a qualified Auditor or Accountant and must have experience of National, ERDF requirements and EU Structural Funds requirement and experience of undertaking checks of EU Funding. To demonstrate this each nominated individual must provide details of a minimum of 3 examples which they have completed within the last 3 years.

Examples provided must include project title, completion date, details of the project undertaken and the individual's role within the project. In all instances the relevant EU Programme must be clearly specified.

All other nominated individuals at Consultant level must demonstrate that they have experience of auditing EU funded projects. To demonstrate this each nominated individual must provide details of a minimum of 2 examples completed within the last 3 years. This level of experience is not required at junior consultant level.

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Project 17129

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 08-08-2014 15:00

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

18-08-2014 15:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date: 18-8-2014 15:00
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box 3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

08-07-2014

SF 22

Coding

Commodity categories

ID	Title	Parent category
79200000	Accounting, auditing and fiscal services	Business services: law, marketing, consulting, recruitment, printing and security
79000000	Business services: law, marketing, consulting, recruitment, printing and security	Other Services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: angeline.mullin@dfpni.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.