CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Llanelli Digital Screen /Wall Public Art Commission/Canol Tref Llanelli - Wal/Sgrin Ddigidol

2.2

Description of the goods or services required

The commission for a digital wall/screen is part of the ADREF project which is funded between Carmarthenshire County Council and the European Regional Development Fund. The project aims to connect and strengthen links between the exciting new developments within Llanelli town centre and the sustainable, wider regeneration of Llanelli and its surrounding communities. ADREF aims to create an environment to encourage inward investment, economic growth and the provision of quality jobs in the local economy.

Carmarthenshire County Council, aim to produce and implement a Public Art programme for Llanelli Town Centre Regeneration, with the ambition of commissioning a series of innovative and high quality art in the public realm with national and international significance.

This commission is a rare opportunity for new media artists, designers and filmmakers to showcase their work in a permanent public realm location adjacent to a prestigious arts environment. The commission as seen in a wider context should create an exceptional example for future public art works incorporating permanent digital media in the public realm.

This is an exciting opportunity for an innovative commission for the procurement of a permanent digital screen/digital wall and for the commissioned artist(s) to produce site-specific contents for the screen/wall. The contents displayed may take the form of moving images, photography, short films and digital media. The commission shall be for five months and the screen/wall must be installed by Mid January 2014 within a maximum budget of £40,000.

NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code project_25722/pqq_30869 within the appropriate area.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

This is an exciting opportunity for an innovative commission for the procurement of a permanent digital screen/digital wall and for the commissioned artist(s) to produce site-specific contents for the screen/wall. The contents displayed may take the form of moving images, photography, short films and digital media. The commission shall be for five months and the screen/wall must be installed by Mid January 2014 within a maximum budget of £40,000.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As detailed in the quotation documents

4 Administrative Information

4.1

Type of Procedure

Dual stage

4.2

Reference number attributed to the notice by the contracting authority

1313

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information must be downloaded and returned though this channel.

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_25722

As this is a Restricted procedure, applicants must ensure that all Pre-Qualification Questionnaire (PQQ) questions are fully responded to. The following PQQ Project codes may further assist you in locating the opportunities:

PQQ Code: pqq_30869

Please also ensure you check the ''Attachments'' area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the pack.

Suppliers Instructions How to express interest in this Tender

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the "Suppliers register here" link

- Enter your correct business and user details

- Note the username you chose and click "Save" when complete

- You will shortly receive an email with your unique password (please keep this secure)

- Agree to the terms and conditions and click "continue"

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaire Documents open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the "Express Interest" button at the top of the screen

- This will move the PQQ into your "My PQQs" page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the 'Buyer Attachments" on the left hand side of the screen

3. Responding to the tender

- At the top of the screen you can choose to 'Create Response' or 'Decline to Respond' (please give a reason if declining )

- You can now use the 'Messages' function on to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850/ Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name:

www.etenderwales.bravosolution.co.uk

(WA Ref:48)

5.2

Additional Documentation

5.3

Publication date of this notice