Contract notice
Section I: Contracting
authority
I.1) Name and addresses
THE BUCKINGHAMSHIRE GRAMMAR SCHOOLS
08615758
Walton Road
AYLESBURY
HP217RP
UK
Contact person: Sue Walton
E-mail: chairman.tbgs@gmail.com
NUTS: UKJ13
Internet address(es)
Main address: https://www.thebucksgrammarschools.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.thebucksgrammarschools.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.thebucksgrammarschools.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of the Secondary Transfer Test and Test Administration Services
II.1.2) Main CPV code
80100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Buckinghamshire Grammar Schools (TBGS) is a company set up by the 13 grammar schools in Buckinghamshire in order to commission, manage and administer the Buckinghamshire Secondary Transfer Test which is used to determine the suitability of children for a place at a Buckinghamshire grammar school. The Test is taken by approximately 10,000 children each year at the start of the Autumn term when they are in Year 6. Pupils take the test at their own primary school in or just outside the County of Buckinghamshire or at one of the Buckinghamshire grammar schools.
TBGS is seeking suppliers to provide the following services:
1. Secondary Transfer Test Provision: including test development, printing and delivery and collection of test materials to test centres, marking tests and producing results data.
2. Test Administration Services: including registration of children for testing, allocating children to test centres, issuing results, selection reviews and communications with parents, schools and test centres.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 and Lot 2
II.2) Description
Lot No: 1
II.2.1) Title
Secondary Transfer Test Provision
II.2.2) Additional CPV code(s)
80000000
II.2.3) Place of performance
NUTS code:
UKJ13
II.2.4) Description of the procurement
The provider will be required to devise an appropriate secondary transfer test or tests that will be administered to pupils at the beginning of their final year at primary school. The tests must be unique for TBGS, reliable and fair and ensure that consistency in standards from one year to the next is guaranteed. The tests must generate a threshold age-standardised score of 121. A new test will be required each year of the contract. The successful provider will required to produce, deliver and collect test materials to/from test centres and will need to ensure that tests are marked accurately and that the test materials, test results and pupil details are stored securely. Providers will be required to work with the Lot 2 provider to ensure an efficient and effective testing process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
TBGS reserves the right to extend the contract term for a further period or periods of up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
TBGS reserves the right to extend the contract term for a further period or periods of up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Test Administration Services
II.2.2) Additional CPV code(s)
75121000
II.2.3) Place of performance
NUTS code:
UKJ13
II.2.4) Description of the procurement
The provider will be required to provide test registration, test administration services and results and reviews services. They will be required to devise a registration system to collect information about pupils intending to take the Secondary Transfer Tests; produce all direct communications and support parents and testing centres. Requirements include allocating pupils to testing centres, ensuring testing centres have capacity for the number of pupils taking the Test and, if necessary, making the arrangements for alternative testing venues. Providers will be required to work with the Lot 1 provider to ensure an efficient and effective testing process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
TBGS reserves the right to extend the contract term for a further period or periods of up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/02/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
To receive an ITT pack, potential bidders should email chairman.tbgs@gmail.com. Clarification requests and tenders should also be sent to chairman.tbgs@gmail.com.
VI.4) Procedures for review
VI.4.1) Review body
The Buckinghamshire Grammar Schools
Aylesbury
UK
VI.5) Date of dispatch of this notice
25/01/2024