CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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National Procurement Service (Welsh Government) |
T’yr Afon, Bedwas Road |
Caerphilly |
CF83 8WT |
UK |
ICT Category
Carole Hixson |
+44 3007900170 |
NPSICTCategoryTeam@wales.gsi.gov.uk |
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http://npswales.gov.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760
http://www.etenderwales.bravosolution.co.uk/
http://www.etenderwales.bravosolution.co.uk/
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Public Procurement |
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Yes Blaenau Gwent County Borough Council
Bridgend County Borough Council
Caerphilly County Borough Council
Cardiff Council
Carmarthenshire County Council
Ceredigion County Council
City and County of Swansea
Conwy County Borough Council
Denbighshire County Council
Flintshire County Council
Gwynedd County Council
Isle of Anglesey County Council
Merthyr Tydfil County Borough Council
Monmouthshire County Council
Neath Port Talbot County Borough Council
Newport City Council
Pembrokeshire County Council
Powys County Council
Rhondda Cynon Taff County Borough Council
Torfaen County Borough Council
Vale of Glamorgan Council
Wrexham County Borough Council
Grwp Llandrillo Menai
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authoritySupply and Implementation of Library Management System for Public Library Authorities in Wales. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract7 |
II.1.2)
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Main site or location of works, place of delivery or performance
Across Wales
UKL |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement48 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement10000003000000GBP
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
National Procurement Service as the Contracting Authority is putting in place a single-supplier Framework Agreement for use by Local Authorities in Wales identified at VI.3 (and any future successors to these organisations). The system will provide a single library management system for all public libraries in Wales, with a staged transition.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=21087
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II.1.6)
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Common Procurement Vocabulary (CPV)
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48160000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeFor the purpose of this contract notice and any subsequent contracts arising from it, the contracting authority will act as a central purchasing body. It is anticipated that Local Authorities s in Wales, may, if they wish to do so, utilise the Framework Agreement. |
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10000003000000 GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion48 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
Participants will be advised if this is necessary during the procurement if considered appropriate.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
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III.2.2)
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Economic and financial capacity
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III.2.3)
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Technical capacity
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
NPS – ICT – 0014 - 15
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 23-02-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
English or English and Welsh
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 11-04-2016 |
IV.3.8)
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Conditions for opening tenders
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23-02-2015
12:00 Electronically, via etender Wales portal
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Potential suppliers should note that, in accordance with the UK Government's policies on transparency, National Procurement Service intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of National; Procurement Service . The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority.
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this framework agreement.
Welsh Local Authorities:
Isle of Anglesey
Gwynedd
Conwy
Denbighshire
Flintshire
Wrexham
Powys
Ceredigion
Pembrokeshire
Carmarthenshire
Swansea
Neath Port Talbot
Bridgend
The Vale of Glamorgan
Cardiff
Rhondda Cynon Taf
Merthyr Tydfil
Caerphilly
Blaenau Gwent
Torfaen
Monmouthshire
Newport
If you have any queries regarding the requirements please message using the extender wales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions help desk at help@bravosolution.co.uk.
If you require the documentation in an alternative format, please use the "Messages" area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
https://etenderwales.bravosolution.co.uk
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a Username and will receive a password.
- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Note: If you forget your Password then visit the homepage and click “Forgot your password?”
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
- Tenders must be uploaded to the BravoSolution portal by 12:00 on 23/02/2015 . Clarification requests should be sent through the eTenderWales Portal by 12:00 on 09/02/2015.
How to find the Invitation to Tender:
All tender documentation can be found at https://etenderwales.bravosolution.co.uk.
Once logged in you must click on "ITT'S Open to all Suppliers"
The etender references for this framework is itt_45341 (Library Management System).
Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the "Express an Interest button". This will move the ITT from the "Open to all Suppliers" area to the "My ITT's" on the home page.
You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the "Attachments" area.
Should you have any questions on the ITT's please use the "Messages" area to contact us directly.
(WA Ref:21087)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of this contract the successful supplier(s) may be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 12-01-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
National Procurement Service (Welsh Government) |
T’yr Afon, Bedwas Road |
Caerphilly |
CF83 8WT |
UK |
ICT Category
Carole Hixson |
+44 3007900170 |
NPSICTCategoryTeam@wales.gsi.gov.uk |
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http://npswales.gov.uk |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
National Procurement Service (Welsh Government) |
T’yr Afon, Bedwas Road |
Caerphilly |
CF83 8WT |
UK |
ICT Category
Carole Hixson |
+44 3007900170 |
NPSICTCategoryTeam@wales.gsi.gov.uk |
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http://npswales.gov.uk |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
National Procurement Service (Welsh Government) |
T’yr Afon, Bedwas Road |
Caerphilly |
CF83 8WT |
UK |
ICT Category
Carole Hixson |
+44 3007900170 |
NPSICTCategoryTeam@wales.gsi.gov.uk |
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http://npswales.gov.uk |
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