Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Contact person: Emma Treadgold
Telephone: +44 1633647360
E-mail: emma.treadgold@torfaen.gov.uk
NUTS: UKL16
Internet address(es)
Main address: https://www.torfaen.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing System (DPS) for Flying Start Childcare placements
Reference number: T.4544
II.1.2) Main CPV code
85312110
II.1.3) Type of contract
Services
II.1.4) Short description
Creation of a Dynamic Purchasing System (DPS) for Flying Start Childcare placements
Under Regulation 76, the council is free to establish a procedure, provided that, the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). Regulation 34 of the Public Contracts Regulation 2015 expressly provides that contracting authorities may use a dynamic purchasing system for commonly used purchases the characteristics of which are generally available on the market, and meet their requirements and for this reason the model proposed, is a Dynamic Purchasing System.
The Council reserves:-
1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.
Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85312100
80100000
80110000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
The Council is to establish a high quality and cost-effective Dynamic Purchasing System (DPS) under the Light Touch Regime of the Public Contract Regulations 2015. The mechanism of the DPS allows new settings the ability to join at any time during the period of the DPS, as set out in this document.
All communication for this process will be conducted via the Council’s e-tendering portal-Proactis Plaza https://supplierlive.proactisp2p.com/Account/Login. It is the Service Providers responsibility to ensure their contact details within the Council’s e-tendering portal-Proactis Plaza are accurate. If you have any questions or require any clarifications these must be submitted via the ‘Messaging’ function within the portal as soon as possible and in any case received no later than seven (7) days before the due date of Applications. Any questions received after this date may not be answered.
The Council reserves:-
1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.
Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
With the option to extend for up to a further period of forty-eight (48) months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As stated in the Dynamic Purchasing Documentation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in the Dynamic Purchasing Documentation
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/04/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
31/03/2028
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 48 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
(WA Ref:139528)
VI.4) Procedures for review
VI.4.1) Review body
The High Court
Royal Courts Of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
29/02/2024