Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
London Borough of Enfield
Civic Centre
Enfield
EN1 3ES
UK
Contact person: Matthew Jones, Procurement Services
Telephone: +44 2045342695
E-mail: procurement.support@enfield.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.enfield.gov.uk/
Address of the buyer profile: http://www.enfield.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the provision of Enfield Holiday Activities and Food Programme (HAF)
Reference number: DN631293
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The contracting authority has established an appropriate vehicle to utilise experienced and pre-qualified organisations to provide grant funded places at holiday clubs during the longer school holidays.
These holiday club places will provide children with at least one nutritious hot meal each day, as well as a range of physical and enriching activities. This programme is targeted at school-aged children from reception to year 11 (inclusive) who receive benefits-related free school meals.
This funding will be dispensed from the Holiday Activities and Food (HAF) programme grant that has been allocated to London Borough of Enfield by the Department for Education (DfE).
There will be no form of exclusivity or volume that is guaranteed under this Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.
The services advertised in this notice fall under the services listed in Annex XIV to Directive 2014/24/EU of the European Parliament and of the Council and chapter 3 of The Public Contracts Regulations 2015. The procurement process that applied to the services were specified in the original procurement documents accordingly.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 700 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Universal HAF provision with 12% of spaces for children and young peoplewith low level SEND
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The contracting authority requires a HAF arrangement to provide a wide range of opportunities for eligible children and young people (CYP) to take part in, that are local to where they live, and could be:
- Face-to-face activities providing a range of activities; for at least four hours per day
- Provision could include ‘open access’ activities that do not require advance booking, providing that the activity is targeted to geographic areas of highest need for the age group
- An offer for children and young people who have SEND; this could include more specialist provision that is exclusively for children with SEND
Organisations will be able to apply to run provision exclusively for HAF eligible children or offer several places within an existing provision that also offers paid places.
HAF services shall take place during the Easter, Summer and Winter school holidays each year for a total of 6 weeks:
- Easter = 1 week (4 days)
- Summer = 4 weeks (16 days)
- Winter = 1 week (4 days)
Therefore, the contracting authority requires a good range of suitably qualified providers to cover locations across the borough of Enfield under this Lot in line with the original procurement documents.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 100
Cost criterion: Price - Pass / Fail
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will run for a period of 2 years, with an option to extend annually up to a further two years at the contracting authority's full discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Any renewal will be dependent on DfE funding beyond the term of this proposed Framework Agreement.
Lot No: 2
II.2.1) Title
Lot 2 – Specialist HAF provision for children and young people with targeted or specialist special educational needs and / or disabilities (SEND)
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The contracting authority discontinued the procurement process for this Lot (Lot 2) due to an insufficient number of compliant tenders.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 100
Cost criterion: Price - Pass / Fail
/ Weighting: 0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note, the contracting authority did not award this Lot.
The procurement process for Lot 2 was discontinued due to an insufficient number of compliant tenders.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-011824
Section V: Award of contract
Lot No: 1
Contract No: DN631293
Title: Framework Agreement for the provision of Enfield Holiday Activities and Food Programme (HAF) - Lot 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/10/2023
V.2.2) Information about tenders
Number of tenders received: 31
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
A&H Events - T/A Sport4Kids
4 Farmlands
Enfield
EN2 8JE
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Anytime Childcare CIC
23 Leyland Avenue
Enfield
EN3 5DH
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
K-James Consultancy and Headship Ltd - T/A APF Activity Camps
12 Corris Court
Milton Keynes
MK10 9NR
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CK Performing Arts
48 Harman
Enfield
EN1 1LA
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Complete Sports Ltd
90 Station Road
Marlow
SL7 1NX
UK
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Edmonton Community Partnership
Pymmes Park, Visitors Centre Pymmes Park
London
N18 2UF
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
First Kicks Sports Ltd
Vision 25 Electric Avenue
Enfield
EN3 7GD
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Fusion Lifestyle
3&4 Blake House, Schooner Court
Dartford
DA2 6QQ
UK
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Get With The Kids Vibe Ltd
7 Kent Road
London
N21 2JR
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Holistic Education and Sport Support Services CIC
233 Galliard Road
London
N9 7NP
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Kidzplay CIC
55 Harlesden Gardens
London
NW10 4EY
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Learning Hive
150-152 Cassland Road, Hackney
London
E9 5DA
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Malearn Limited
Jhumat House, 160 London Road
Barking
IG11 8BB
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Parks Community Programme CIC
71-75 Shelton Street
London
WC2H 9JQ
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Phoenix Family Support Services CIC
229 Bounces Road
London
N9 8LP
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Pro Touch SA CIC
120 Finchley Road
London
NW3 5JB
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Restore Community
23 Canfield Road, Woodford
London
IG8 8JL
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Samafal Families Association
The Ark, Unit 1 Marsh House, 500 Montagu Rd
London
N9 0UR
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
St Andrews Youth Developments Trust
19 Morpeth Road
London
E9 7LD
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Success Club CIO
44 Morley Hill
Enfield
EN2 0BJ
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
SSS Education Group LTD - T/A Super Star Sport
Basepoint Business Centre, Pindar Road
Hoddesdon, Hertfordshire
EN11 0FJ
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Time For Change Kids
180 Long Ley
Harlow, Essex
CM20 3NP
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Walker After School Club - T/A Walker Children’s Club
10 Mayfield Avenue
London
N14 6DU
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Wise Youth Trust
10 Minerva Street
London
E2 9EH
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Work Works Training Solutions
Building 3, North London Business Park, Brunswick Park Road
London
N11 1GN
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Youth and Community Connexions
34 the Market Square
Edmonton, London
N9 0TZ
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 700 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The estimated total value given at II.1.7) of this award notice is for Lot 1 and based on the full duration of the Framework Agreement, which could be up to four (4) years. The estimated annual value for Lot 1 is approximately 1,175,000 GBP.
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority incorporated a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Framework Agreement was communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate).
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
VI.4.4) Service from which information about the review procedure may be obtained
High Court, Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
01/12/2023