CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Cardiff Council

Carmarthenshire County Council

Ceredigion County Council

City and County of Swansea Council

Conwy County Borough Council

Denbighshire County Council

Flintshire County Council

Gwynedd Council

Isle of Anglesey County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Aberystwyth University

Bangor University

Cardiff University

Cardiff Metropolitan University

Glyndwr University

Swansea University

Trinity Saint David University

University of South Wales

University of Wales Registry

Bridgend College

Cardiff and Vale College

Coleg Ceredigion

Coleg Gwent

Coleg Harlech

Coleg Llandrillo Menai

Coleg Morgannwg

Coleg Powys

Coleg Sir Gar

Deeside College

Gower College Swansea

Merthyr Tydfil College

Neath Port Talbot College

Pembrokeshire College

St Davids Catholic College

Yale College Wrexham

Ystrad Mynach College

Dyfed-Powys Police

Gwent Police

North Wales Police

South Wales Police

Mid & West Wales Fire & Rescue Service

North Wales Fire & Rescue Service

South Wales Fire & Rescue Service

National Assembly for Wales

Welsh Government

Arts Council of Wales

Care Council of Wales

HEFCW

National Library for Wales

National Museum of Wales

Natural Resources Wales

Sport Wales

ABM University Health Board

Aneurin Bevan Health Board

Betsi Cadwaladr University Health Board

Cardiff and Vale University Health Board

Cwm Taf Health Board

Hywel Dda University Health Board

Powys Health Board

Velindre NHS Trust

Welsh Ambulance Service Trust

Public Health Wales

NHS Wales Procurement Services

Aelwyd Housing Association

Bro Myrddin Housing Association

Bron Afon Community Housing

Cadwyn Housing Association

Cardiff Community Housing Association

Cartrefi Conwy

Cartrefi Cymunedol Gwynedd

Coastal Housing Group

Community Lives Consortium

CT Cantref

Cynon Taf Community Housing Group

Derwen Cymru

Family Housing Association (Wales)

First Choice Housing Association

Grwp Cynefin

Grwp Gwalia Cyf

Hafan Cymru Carmarthen

Hafod Care Association

Hafod Housing Association

Hendre Group

Linc-Cymru Housing Association

Melin Homes

Merthyr Tydfil Housing Association

Merthyr Valleys Homes

Mid Wales Housing Association

Monmouthshire Housing Association

Newport City Homes

Newydd Housing Association

North Wales Housing Association

NPT Homes

Pembrokeshire Housing

Pennaf Housing Group

RCT Homes

Rhondda Housing Association

Seren Group

Soroptomist Housing Association Carmarthen

Taff Housing Association

Tai Calon Community Housing

Tai Ceredigion Cyf

Tai Cymdogaeth Cyf

United Welsh

Valleys 2 Coast Housing

Wales & West Housing

Welsh Public Sector Organisations named in the ITT

BBC

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wales - Cymru

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The purpose of this Framework is to establish a collaborative agreement for the supply of High Visibility Personal Protective Equipment (PPE) , Uniforms, Work wear and Leisurewear.

This Framework will be made available to use for the Customers of the National Procurement Service (NPS), which currently comprises of 73 Welsh public sector organisations.

In addition, the Framework will also be available to use by the organisations that are clearly referenced within the ITT documentation.

NPS is hosted by the Welsh Government and aims to deliver value for money from the procurement of common and repetitive goods and services by "buying once for Wales".

NOTE: The authority is using eTenderWales to carry out this procurement process.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The deposits, guarantees or bonds required by the contracting authority will be set out in the contract documents. The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Tender pricing must be in Sterling (GBP). Payments made under the framework agreement awarded will be in Sterling (GBP). A Mandatory Supplier Rebate will be charged to suppliers appointed under the framework agreement in order to cover the costs of establishing and managing the framework agreement. Further information will be made available in the tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The Authority actively encourages in respect of this framework sub Contracting and Joint Bidding. The Authority encourages consortia bids, especially from SMEs, for the framework. The Authority recognising the potential added value and community benefits that can come from SMEs working together and the positive impact on the economy of Wales.

The attached link provides further information

http://cymru.gov.uk/topics/improvingservices/bettervfm/publications/jointbidding/?lang=en

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The Authority and the Customers are required to provide management information returns at regular intervals to a variety of stakeholders, therefore Suppliers will be expected to provide comprehensive detail on a monthly basis (or at time interval identified by Customers). Information should be submitted in the format agreed with the Authority.

The Authority and Supplier(s) shall agree Key Performance Indicators (KPI’s), during the implementation of the framework and any subsequent commitments, for the supply of High Visibility, Personal Protective Equipment (PPE) , Uniforms, Work wear and leisurewear. The Supplier(s) shall set up processes to monitor performance against the agreed KPI table in order to report to the Authority. The Supplier(s) shall at all times ensure compliance with the standards set by the KPI.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please refer to the Invitation to Tender

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NPS-CS-0044-15

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Please ensure that you find and complete the following ITTS on the eTenderWales system:

itt_51394 - Qualification & Technical Questionnaires

Every bidder MUST complete a Qualification & Technical Questionnaire or your bid may be rejected.

itt_51395 - Lot 1: Personal Protective Equipment

itt_51396 - Lot 2: Workwear and Uniforms

itt_51397 - Lot 3: Corporate Suiting

itt_51398 - Lot 4: Technical Outdoorwear

itt_51399 - Lot 5: Leisurewear

itt_51400 - Lot 6: Catering

itt_51401 - Lot 7: Forestry

itt_51402 - Lot 8: Waterwear

itt_51404 - Lot 9: Laboratory Coats

itt_51405 - Lot 10: Civil Enforcement Uniforms

Use the ITT code to search for the above Lots. If you are unable to find any of the above Lots whilst using the eTenderWales system, please contact the helpdesk on 0800 3684852.

(WA Ref:36670)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Comprises of 5 geographical zones and will be limited to a maximum of 4 suppliers per zone.

Zone 1 North Wales

Zone 2 Mid Wales

Zone 3 South Wales

Zone 4 West Wales

Zone 5 All Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

General Protective Equipment, High Visibility, eye and face protection, hand protection, accessories and protective footwear

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This will comprise of an All Wales Zone.

The All Wales zone will have a total of 2 suppliers all with the ability to service the whole of Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Enforcement officer uniforms, officer uniforms, accessories and footwear.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Comprises of 5 geographical zones and will be limited to a maximum of 4 suppliers per zone.

Zone 1 North Wales

Zone 2 Mid Wales

Zone 3 South Wales

Zone 4 West Wales

Zone 5 All Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

General Work wear, tops, shirts, blouses , polo shirts.

Standard outerwear, accessories and footwear.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This will comprise of an All Wales Zone.

The All Wales Lot will have a total of 3 suppliers all with the ability to service the whole of Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

corporate suits and associated items

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This will comprise of an All Wales Zone.

The All Wales zone will have a total of 2 suppliers all with the ability to service the whole of Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Technical outdoor wear, technical accessories and technical footwear

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This will comprise of an All Wales Zone.

The All Wales zone will have a total of 2 suppliers all with the ability to service the whole of Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Sportswear, general leisurewear, accessories and footwear

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This will comprise of an All Wales Zone.

The All Wales zone will have a total of 2 suppliers all with the ability to service the whole of Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Chefs Clothing, catering clothing, accessories, clogs and footwear

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This will comprise of an All Wales Zone.

The All Wales zone will have a total of 2 suppliers all with the ability to service the whole of Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Specialist forestry clothing, accessories and footwear

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This will comprise of an All Wales Zone.

The All Wales zone will have a total of 2 suppliers all with the ability to service the whole of Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Specialist marine and water clothing and accessories

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This will comprise of an All Wales Zone.

The All Wales zone will have a total of 2 suppliers all with the ability to service the whole of Wales

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Laboratory clothing, accessories and footwear.

4)

Indication about different contract dates

5)

Additional Information about lots