Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dunbritton Housing Association
1st Floor, 32 High Street
Dumbarton
G82 1LL
UK
Contact person: Paul Sweeney
Telephone: +44 1389761486
E-mail: psweeney@dunbritton.org.uk
Fax: +44 1389730067
NUTS: UK
Internet address(es)
Main address: http://www.scottishhousingconnections.org/shcc/association.aspx?assoc=1
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14925
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas & Plumbing Services
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The work comprises the provision of annual servicing, emergency call out works and a reactive maintenance service to Gas Central Heating Installations & Plumbing Reactive Repairs within the Association (968) properties over two geographical areas West Dunbartonshire and Argyll and Bute.
II.1.5) Estimated total value
Value excluding VAT:
1 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
45421000
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Areas of work will be West Dunbartonshire and Argyle And Bute
II.2.4) Description of the procurement
The work comprises the provision of annual servicing, emergency call out works and a reactive maintenance service to Gas Central Heating Installations & Plumbing Reactive Repairs within the Association (968) properties over two geographical areas West Dunbartonshire and Argyll and Bute. The work required will mainly be within the dwellings, generally within Dunbritton operating areas of Scotland as per the attached area of cover but may include a wider geographical area in future as well as the potential to include other local registered social landlords.
It will be the Associations expectations that the contractor will take the responsibility of calls for both the reactive day the day service and the OOH calls, 24/7 and 365 days a year.
The contract will be 36 months contract with option of 2 x single year extensions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost of Service
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
1 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be 36 months contract with option of 2 x single year extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT for details
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the attached ITT and SPD Guidance.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As stated in the attached ITT and SPD Guidance.
III.2.2) Contract performance conditions
As per the KPIs in the Tender document
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/10/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/10/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As stated in the attached ITT and SPD Guidance.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you carefully read and understand the attached ITT and SPD Guidance and associated documents.
It is critical that you follow the instructions provided and submit the evidence as requests.
Please ensure that you use the PCS questions section for any queries you may have and we will respond accordingly.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=743261.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As stated in the attached ITT and SPD Guidance and CB clause to be completed and returned.
(SC Ref:743261)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
UK
Internet address(es)
URL: http://www.scottishhousingconnections.org/shcc/association.aspx?assoc=1
VI.5) Date of dispatch of this notice
30/08/2023