Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University of Sussex
Sussex House
Brighton
BN1 9RH
UK
Contact person: Jo Yule Smith
E-mail: j.yule-smith@sussex.ac.uk
NUTS: UKJ21
Internet address(es)
Main address: www.sussex.ac.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://supplierlive.proactisp2p.com/account/login
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
US_23081 Market Engagement - Facilities Management Services
Reference number: DN1532
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
Please note that this PIN is being issued to engage with the market prior to going out to tender and is not a formal PIN marking the start of a procurement procedure. All information shared in this notice is indicative and subject to change by the Contracting Authority.
The University of Sussex ("Sussex") is seeking information and expressions of interest from suppliers in preparation for the re-tender of it's Facilities Management Services.
The current contract is due to expire on 30th June 2024 with the new contract commencing on 1st July 2024.
Sussex is seeking an FM provider who will:
• Become a Partner in the SEF LLP joint venture
• Provide management services to SEF
• Provide administrative services to SEF, including but not limited to Payroll, Procurement, HR
advice and other business functions
Further details are contained within the Instruction Document which can be accessed via the e-sourcing portal, Proactis:
https://supplierlive.proactisp2p.com/account/login
Participation in this engagement is not a mandatory requirement for participating in any potential future procurement; however, responses received will assist to inform the Contracting Authority as to the level of interest from the market.
II.1.5) Estimated total value
Value excluding VAT:
170 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ21
II.2.4) Description of the procurement
The current FM contract is delivered through Sussex Estates and Facilities (SEF), a Joint Venture owned by the University (majority shareholder) and the current partner, Mitie. Sussex is seeking a Partner who can ensure that SEF offers an excellent service quality and value for money. This must be founded on high levels of innovation, the intelligent use of technology and opportunities to capitalise on the benefits associated with working with an external Partner, including the willingness to bring investment on a ‘spend to save’ basis.
The FM Services Agreement will be between the University and SEF, however it is the Partner’s responsibility to manage and lead the SEF team to deliver the required level of service in a cost effective manner.
Unlike the previous contract, Sussex has chosen a hybrid model of delivery. Service lines to be included in the new FM Services Agreement are outlined in the Market Engagement Instructions Document.
The FM Services Agreement covers all of the University’s Premises. This is predominantly on the main campus in Falmer, with a smaller collection of buildings on other sites, in the centre of Brighton and in Falmer Village itself.
Please note that Sussex anticipates using the Restricted Procedure to run this procurement, but this may be subject to change.
II.3) Estimated date of publication of contract notice:
25/09/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
If you wish to participate in this market engagement, please access the necessary documents and link to the questionnaire via Proactis.
Project reference:
UOSREQ1000194 - US_23081 Market Engagement - Facilities Management Services
VI.5) Date of dispatch of this notice
22/08/2023