CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Acclaim Housing Group Limited including all subsidiary companies |
Scholes Mill, Old Coach Road, Tansley |
Matlock |
DE4 5FY |
UK |
Julie Lane, Head of Finance or our Consultant (NHF Insurance Services — j.flint@nhfinsurance.co.uk) |
+44 1629761540 |
info@acclaim-group.co.uk |
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http://www.acclaim-group.co.uk
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA23467
www.mytenders.org
www.mytenders.org
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityInsurance and related services to Acclaim Housing Group Ltd and subsidiary Companies. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract6 |
II.1.2)
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Main site or location of works, place of delivery or performance
Focussed around the offices and properties in Derbyshire, plus other areas that are necessary to fulfil the Contract.
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Insurance, related advice, claims management and loss control services for Property, Legal Liability and other General insurance (non-life) risks, as required by Acclaim Housing Group Ltd for a period of 2 years (or periods of insurance) commencing 4.3.2016, with the option to extend by up to 3 further years (or periods of insurance).
The Contract may also include Engineering Insurance and Inspection Services.
The Tender procedure will be conducted using the Competitive Process with Negotiation.
The Contracting Authority reserves the right to award the Contract on the basis of the initial Tenders without conducting negotiations.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=161834
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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66510000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeNon-Life insurance and related services.
Where the respondent is an insurance Broker, it may choose to place the insurance(s) required within Lot 1 with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.
Acclaim Housing Group Ltd will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for 2 years (or 2 periods of insurance), with an option to extend the award period by up to 3 further years (or periods of insurance), subject to satisfactory service, performance and cost. |
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300 000400 000 GBP |
II.2.2)
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OptionsAcclaim Housing Group Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for 2 years (or 2 periods of insurance), with an option to extend the award period by up to 3 further years (or periods of insurance) subject to service, performance and cost. |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts24 |
II.3)
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Duration of the contract or limit for completion 04-03-2016 03-03-2021 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
As stated in the Tender documents.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Joint and several liability.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
As stated in Tender documents.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Candidates will be required to provide an overview of similar services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, including details of three clients that received similar services.
Candidates will be required to evidence regulation by the FCA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.
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III.2.2)
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Economic and financial capacity
(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
The tender PQQ documents will require candidates to produce financial information in relation to the type of services offered, including but not limited to a Dunn & Bradstreet, Experian or similar report, or 3 years Reports and Accounts.
A minimum financial rating of A- from Standard & Poor (or equivalent from another recognised Rating Agency) will be required of all Risk carriers.
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III.2.3)
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Technical capacity
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
The tender will require candidates to detail their relevant professional experience, resource, skills, qualifications and quality control practices.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? Yes
For insurance services, insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Prudential Regulation Authority, the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority, or equivalent in another member state of the European Economic Area. |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate36 |
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Objective criteria for choosing the limited number of candidates
This will be a two stage Tender using the Competitive Procedure with Negotiation, including a PQQ (Pre Qualification Questionnaire) stage.
For reasons of confidentiality, full ITN tender documentation will be made available only to potential bidders that meet minimum requirements at the PQQ stage. Sufficient detail will be included in the PQQ documentation for Bidders to consider their participation in this process.
Bidders failing to meet required minimum standards at selection (PQQ) stage will be rejected. Bidders meeting the required standards at PQQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators at the ITN stage.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 29-09-2015
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 30-09-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 05-10-2015
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published Between 2 years and 5 years from commencement of this Contract. |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
All candidates will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.
(MT Ref: 161834).
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
The High Court of England & Wales |
Strand |
London |
WC2A 2LL |
UK |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
The Contracting Authority will enter into this Contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (The Regulations) provide for aggrieved Parties who have been harmed or who are at risk of harm by breach of The Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by The Regulations according to the remedy sought.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
The Cabinet Office |
70 Whitehall |
London |
SW1A 2AS |
UK |
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VI.5)
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Dispatch date of this Notice 26-08-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
In the above mentioned contact points |
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UK |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
In the above mentioned contact points |
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UK |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
in the above mentioned contact points |
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UK |
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ANNEX B
Information About Lots
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1
A programme of general insurance and related services, excluding Motor Fleet insurance |
1)
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Short Description
A programme of General Insurance and related services for Acclaim Housing Group Ltd, excluding Motor Insurance (see Lot 2).
The insurance classes within Lot 1 may include: Material Damage, Works in Progress, Business Interruption, All Risks, Money, Public/Property Owners and Products Liability, Employers Liability, Libel and Slander, Professional Negligence, Engineering Insurance, Fidelity Guarantee/Crime, Group Personal Accident, Terrorism, Employment Practices Liability, Commercial Legal Expenses and Directors and Officers Liability.
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2)
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Common Procurement Vocabulary (CPV)
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66510000 |
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3)
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Quantity or scope
The scope of the proposed Contract is the provision of insurance and related Services to Acclaim Housing Group Ltd. Bidders may bid for one or both Lots. Individual lots will not be divided further into sub-Lots. Lots 1 and 2 will be individually evaluated against the award criteria for the particular Lot, so different Providers may win different Lots.
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4)
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Indication about different contract dates24 |
5)
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Additional Information about lots
As stated in Tender Documents.
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ANNEX B
Information About Lots
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2
Motor Fleet Insurance and related services |
1)
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Short Description
Motor Fleet insurance and related services.
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2)
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Common Procurement Vocabulary (CPV)
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66514110 |
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3)
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Quantity or scope
The scope of the proposed Contract is the provision of insurance and related Services to Acclaim Housing Group Ltd. The Contract is divided into 2 Lots. Bidders may bid for one or both Lots. Individual lots will not be divided further into sub-Lots.
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4)
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Indication about different contract dates24 |
5)
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Additional Information about lots
As stated in Tender Documents.
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