Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University of Sussex
RC000672
Sussex House, Falmer
Brighton,
BN1 9RH
UK
E-mail: c.beeny@sussex.ac.uk
NUTS: UKJ21
Internet address(es)
Main address: https://www.sussex.ac.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
US_24133 - Exam room hire 2025 onwards
Reference number: DN2604
II.1.2) Main CPV code
70220000
II.1.3) Type of contract
Services
II.1.4) Short description
Please note that this PIN is being issued to engage with the market prior to going out to tender and is not a formal PIN marking the start of a procurement procedure. All information shared in this notice is indicative and subject to change by the Contracting Authority.
The University of Sussex is seeking information and expressions of interest from suppliers in preparation for the tender of external exam room hire and the supporting infrastructure for 2025 onwards.
The current solution is in place to cover up to the August Exam period (A3) in 2024. The new contract will need to be in place in good time for the planning and hosting of the January (A1) 2025 sessions. We anticipate that this would be around September 2024
The contract will start from late 2024 and currently the anticipated contract term is 3 years with an option of 2 more optional annual extensions, covering the three exam periods – January (A1), May (A2), August (A3).
The University is looking for a potential supplier in the market who can provide rooms to hire which are suitable for the use of exams. The supplier may also be able to provide additional services such as provision of desks or be able to assist other suppliers in providing this provision to the University.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70220000
II.2.3) Place of performance
NUTS code:
UKJ21
II.2.4) Description of the procurement
Please note that this PIN is being issued to engage with the market prior to going out to tender and is not a formal PIN marking the start of a procurement procedure. All information shared in this notice is indicative and subject to change by the Contracting Authority.
The University of Sussex is seeking information and expressions of interest from suppliers in preparation for the tender of external exam room hire and the supporting infrastructure for 2025 onwards.
The current solution is in place to cover up to the August Exam period (A3) in 2024. The new contract will need to be in place in good time for the planning and hosting of the January (A1) 2025 sessions. We anticipate that this would be around September 2024
The contract will start from late 2024 and currently the anticipated contract term is 3 years with an option of 2 more optional annual extensions, covering the three exam periods – January (A1), May (A2), August (A3).
The University is looking for a potential supplier in the market who can provide rooms to hire which are suitable for the use of exams. The supplier may also be able to provide additional services such as provision of desks or be able to assist other suppliers in providing this provision to the University.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal: Yes
Description of renewals:
2 x optional 12 month extension (Provisional)
II.3) Estimated date of publication of contract notice:
01/06/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.5) Date of dispatch of this notice
08/04/2024