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II.1.1) Title
The Provision of Removal Services
Reference number: UCL-PROC-902
II.1.2) Main CPV code
98392000
II.1.3) Type of contract
Services
II.1.4) Short description
The notice refers to removal services to be provided to University College London as follows:
— complete removal of all effects from and to, 1 or more locations,
— part relocation of effects,
— repositioning of effects within 1 or more rooms and buildings,
— secure storage of effects,
— packing, safe and secure handling of effects,
— the provision of crates for various periods of hire,
— relocation services of staff (UK and overseas),
— move management
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
General Moves and Crate Hire
II.2.2) Additional CPV code(s)
98392000
44619300
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
The notice refers to general removal services and crate hire to be provided to University College London as follows:
— complete removal of all effects from and to, 1 or more locations,
— part relocation of effects,
— repositioning of effects within 1 or more rooms and buildings,
— secure storage of effects,
— packing, safe and secure handling of effects,
— the provision of crates for various periods of hire,
— relocation services of staff (UK and overseas),
— move management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Library Collections
II.2.2) Additional CPV code(s)
98392000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
The notice refers to removal services of library collections to be provided to University College London as follows:
— complete removal of all effects from and to, 1 or more locations,
— part relocation of effects,
— repositioning of effects within 1 or more rooms and buildings,
— secure storage of effects,
— packing, safe and secure handling of effects,
— the provision of crates for various periods of hire,
— relocation services of staff (UK and overseas),
— move management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Museum Collections
II.2.2) Additional CPV code(s)
98392000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
The notice refers to Removal services for Museum collections to be provided to University College London as follows:
— complete removal of all effects from and to, 1 or more locations,
— part relocation of effects,
— repositioning of effects within 1 or more rooms and buildings,
— secure storage of effects,
— packing, safe and secure handling of effects,
— the provision of crates for various periods of hire,
— relocation services of staff (UK and overseas),
— move management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Laboratory Moves
II.2.2) Additional CPV code(s)
98392000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
The notice refers to Removal services for Laboratories to be provided to University College London as follows:
— complete removal of all effects from and to, 1 or more locations,
— part relocation of effects,
— repositioning of effects within 1 or more rooms and buildings,
— secure storage of effects,
— packing, safe and secure handling of effects,
— the provision of crates for various periods of hire,
— relocation services of staff (UK and overseas),
— move management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 5
II.2.1) Title
Relocation Services
II.2.2) Additional CPV code(s)
98392000
79613000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
The notice refers to removal services related to relocation services to be provided to University College London as follows:
— complete removal of all effects from and to, 1 or more locations,
— part relocation of effects,
— repositioning of effects within 1 or more rooms and buildings,
— secure storage of effects,
— packing, safe and secure handling of effects,
— the provision of crates for various periods of hire,
— relocation services of staff (UK and overseas),
— move management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 6
II.2.1) Title
Move Management Services
II.2.2) Additional CPV code(s)
98392000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
The notice refers to move management services to be provided to University College London as follows:
— complete removal of all effects from and to, 1 or more locations,
— part relocation of effects,
— repositioning of effects within 1 or more rooms and buildings,
— secure storage of effects,
— packing, safe and secure handling of effects,
— the provision of crates for various periods of hire,
— relocation services of staff (UK and overseas),
— move management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
UCL is not a Contracting Authority or a body governed by public law as defined by the Public Contracts Regulations 2015. This procurement process is not regulated by EU or UK public procurement law. Where UCL advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. UCL reserves its rights in full to adapt or step outside the procedures in the procurement legislation as UCL considers necessary. The process seeks to select organisations offering the appropriate capability, capacity and competency. The tender process is being conducted electronically via In-tend. Suppliers are required to register on this website: https://in-tendhost.co.uk/ucl in order to receive documentation. After registering, you should express an interest in the relevant tender and the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by UCL. Tenders shall not be sent and will not be accepted by fax or email. It is bidder’s responsibility to ensure that their documents are uploaded on time and to check on the document size capability. Bidders should be aware that typically there is a high demand on the system close to return deadline times. All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation to Tender (ITT) will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. UCL envisages that there will be some negotiation on the contract terms and commercial aspects of the tender. This may be with one or more suppliers as UCL sees fit. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part. UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers. Expressions of interest must be in the form of a completed Pre-Qualification Questionnaire (PQQ) to be received as per the instructions in the OJEU notice. Expressions of interest not submitted in the required format or containing all the requested information may be rejected. The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.