CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Scottish Government |
Europa Building, 450 Argyle Street |
Glasgow |
G1 8LG |
UK |
Scottish Procurement
Douglas Martin |
+44 1412420478 |
douglas.martin@scotland.gsi.gov.uk |
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http://www.scotland.gov.uk
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
www.publictendersscotland.publiccontractsscotland.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes The Scottish Government Core Directorates
Aberdeen City Council
Aberdeenshire Council
Angus Council
Argyll and Bute Council
City of Edinburgh Council
Clackmannanshire Council
Comhairle nan Eilean Siar
Dumfries and Galloway Council
Dundee City Council
East Ayrshire Council
East Dunbartonshire Council
East Lothian Council
East Renfrewshire Council
Falkirk Council
Fife Council
Glasgow City Council
Highland Council
Inverclyde Council
Midlothian Council
Moray Council, The
North Ayrshire Council
North Lanarkshire Council
Orkney Islands Council
Perth and Kinross Council
Renfrewshire Council
Scottish Borders Council
Shetland Islands Council
South Ayrshire Council
South Lanarkshire Council
Stirling Council
West Dunbartonshire Council
West Lothian Council
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityScottish Local Government Elections 2017 - Electronic Vote Counting System. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract7 |
II.1.2)
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Main site or location of works, place of delivery or performance
Scotland.
UKM |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged32 |
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Duration of the framework agreement63 |
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Justification for a framework agreement the duration of which exceeds four years
The framework period is for 5 years 3 months to ensure the necessary continuity in service during the Scottish Local Government Elections in 2017 and any subsequent Local Council By-Election until 2021. Not only will this achieve continuity of service but will also represent best value for money. It is also necessary in order to ensure economic viability of the framework having regard to the nature of the requirement and the investment needed in the system development and equipment/tools.
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Estimated total value of purchases for the entire duration of the framework agreement7 000 000GBP |
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Scottish Ministers invite you to tender to provide an Electronic Counting System for the Scottish Local Government Elections in 2017 and any Local Council By-Election until 2021.
Tenderers will be expected to deliver a complete solution for the required infrastructure and services. The end-to-end solution includes the production of ballot papers and postal voting packs and the process from receipt of ballot boxes to the result being calculated and made available to the Returning Officer to declare. This will require a broad range of technologies and capabilities.
The Contractor will carry out services over four distinct Stages. Requirements for Stages 1, 2 and 3 will be subject to a single contract between the Contractor and the Scottish Ministers, acting through the Scottish Government (the Contracting Authority). Individual Local Authorities will enter into separate contracts, referred to as ‘call-off' contracts, with the Contractor for Stage 4 requirements in relation to the Local Government Elections in 2017 and where necessary thereafter for Local Authority by-elections post 2017.
Scottish Ministers and Local Authorities will enter into separate contracts with the Contractor for their respective requirements.
The Framework Agreement covers Local Government elections in 2017 and Local Authority requirements for any Local Government by-elections required during the period 2017 – 2021. Use of the Framework for by-elections is not mandatory and Local Authorities may choose not to make use of the Framework, where a manual count for a local by-election is the preferred method of delivery, or where they already have alternative arrangements in place.
NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3482 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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72313000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
Yes |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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7 000 000 GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion 02-11-2015 28-02-2021 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
As detailed within Selection Criteria in Invitation to Tender documentation.
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III.2.2)
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Economic and financial capacity
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III.2.3)
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Technical capacity
As detailed within Selection Criteria within Invitation to Tender.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Technical |
70 |
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Commercial |
30 |
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
Case/217433
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IV.3.2)
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Previous publication(s) concerning the same contract
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2015/S 37-063245 21-02-2015
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 23-06-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 4
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
(SC Ref:334547).
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 21-05-2015 |