Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Telephone: +44 3007900170
E-mail: NPSFood@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://npswales.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NPS Supply and Distribution of Prepared Sandwiches and Sandwich Fillings
Reference number: NPS-FOOD-0034-15
II.1.2) Main CPV code
15811510
II.1.3) Type of contract
Supplies
II.1.4) Short description
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education.
Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Charities.
Further information on NPS can be accessed from the link below:
http://npswales.gov.uk/
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=41639
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 5 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1A – Supply of Sandwich Fillings (Zone 1)
II.2.2) Additional CPV code(s)
15894600
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 1B – Supply of Sandwich Fillings (Zone 2)
II.2.2) Additional CPV code(s)
15894600
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 1C – Supply of Sandwich Fillings (Zone 3)
II.2.2) Additional CPV code(s)
15894600
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 1D – Supply of Sandwich Fillings (Zone 4)
II.2.2) Additional CPV code(s)
15894600
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 2A - Supply of Pre-Prepared Sandwiches (Zone 1)
II.2.2) Additional CPV code(s)
15811511
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 2B - Supply of Pre-Prepared Sandwiches (Zone 2)
II.2.2) Additional CPV code(s)
15811511
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 2C - Supply of Pre-Prepared Sandwiches (Zone 3)
II.2.2) Additional CPV code(s)
15811511
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Lot 2D - Supply of Pre-Prepared Sandwiches (Zone 4)
II.2.2) Additional CPV code(s)
15811511
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Lot 3 – Supply of Prepared Sandwiches (Patients - NHS)
II.2.2) Additional CPV code(s)
15811511
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Lot 4 – Supply of Prepared Sandwiches (Retail - NHS)
II.2.2) Additional CPV code(s)
15811511
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Lot 5 – Supply of Sandwich Fillings (NHS)
II.2.2) Additional CPV code(s)
15894600
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for two additional periods of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 49
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 131-240297
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/03/2016
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/03/2016
Local time: 14:00
Place:
https://www.etenderwales.bravosolution.co.uk/
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The Option to extend will be considered towards the end of the 2nd year of the Agreement. There is an option to extend by up to a further 2 twelve month periods. The replacement OJEU notice will be placed 3-6 months prior to the conclusion of the current agreement.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The agreement will be available for use by NPS Member Organisations, Schools and Educational Establishments, Town and Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members. Further details of organisations that can utilise this framework can be found in the contract documentation.
The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk.
• On registering on the Platform the Super User will select a username and will receive a password.
• The Password will be sent by e-mail to the e-mail address that was specified in the User Details section.
• In order to log-in to the Platform please enter your Username and Password.
• Registration should only be performed once for each Organisation.
• If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
• Contact the Helpdesk immediately if you are unable to contact the Super User.
HOW TO FIND THE ITT:
• Once logged in you must click on ‘ITTs Open to all Suppliers’.
• The etender references for this framework are:
Project: 32008
The following ITTs must be completed by all Tenderers wishing to bid for each subject area:
itt_51837 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Qualification & Technical)
itt_53381 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 1 - Supply of Sandwich Fillings)
itt_53395 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 2 - Supply of Pre-Prepared Sandwiches)
itt_53397 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 3 - Supply of Pre-Prepared Sandwiches (Patients - NHS))
itt_53399 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 4 - Supply of Pre-Prepared Sandwiches (Retail - NHS))
itt_53400 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 5 - Supply of Sandwich Fillings (NHS))
• Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.
• You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
If you have any queries regarding the requirements please message using the e-tenderwales message portal.
If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk athelp@bravosolution.co.uk or +44 8003684852
If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from this tender or any non award of this framework.
(WA Ref:41639)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits will be a non-Core requirement and will not form part of the evaluation criteria. However, submission of a non-Core Community Benefits proposal will be a condition of a compliant bid.
VI.4) Procedures for review
VI.4.1) Review body
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Telephone: +44 3007900170
Internet address(es)
URL: http://npswales.gov.uk
VI.5) Date of dispatch of this notice
04/03/2016