CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

The South Wales Trunk Road Agent area and within the County Borough of Neath Port-Talbot

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The South Wales Trunk Road Agent is responsible for the motorway and trunk roads from the Severn Bridge in the East to Milford Haven in the West and extends northwards through Fishguard as far as the Ceredigion County Boundary, Carmarthen, Llandeilo, Llandovery, Merthyr Tydfil, Abergavenny and Monmouth.

Neath Port Talbot Council/SWTRA are proposing to undertake the procurement of a framework to appoint civil engineering consultants to carry out a range of highway related consultancy services in connection with the management and maintenance of the South Wales Trunk Road Agent area.

This comprises three individual areas namely the Eastern, Central and Western areas for which the proposed framework will be split into three lots, one lot for each of the aforesaid areas.

Three suppliers will be appointed to the SWTRA Consultancy Framework based the three geographic regional areas mentioned above.

A Supplier will hold a “Primary” status in one area only and a first and second “reserve” status in the two remaining areas respectively.

The initial Framework term is 2 years with an option in favour of Neath Port Talbot County Borough Council/SWTRA to extend thereafter annually by 1 year up to a maximum of 2 years.

The anticipated Framework commencement date is June 2016.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=41097

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As provided for in the Tender documentation.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

As provided for in the Tender documentation.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As provided for in the Tender documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NPT-1299

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Suppliers' Instructions 'How to Express Interest in this PQQ/ITT':

1. Register your company on the eTenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the 'Suppliers register here' link.

- Enter your correct business and user details.

- Note the username you choose and click 'Save' when complete.

- You will shortly receive an email with your unique password (please keep this secure).

- Agree to the terms and conditions and click 'continue'.

2. Express an interest in the PQQ/ITT.

- Login to the portal with the username / password.

- Click the 'PQQ/ITT Open to all Suppliers’ link.

- Alternatively, search for the relevant PQQ/ITT.

- Click on the relevant PQQ/ITT to access the content.

- Click the 'Express Interest' button in the 'Actions' box on the left-hand side of the page.

- This will move the PQQ/ITT into your 'My PQQ/ITT pages'. (This is a secure area reserved for your projects only.)

- Click on the PQQ/ITT code, you can now access any attachments by clicking the 'Settings and Buyer Attachments' in the 'Actions' box.

3. Responding to the PQQ/ITT.

- You can now choose to 'Reply' or 'Reject' (please give a reason if rejecting).

- You can now use the 'Messages' function to communicate with the buyer and seek any clarification.

- Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT.

- There may be a combination of online & offline actions for you to perform (there is detailed online help available Monday - Friday (8am - 6pm) on:

- email: help@bravosolution.co.uk

- phone: 0800 368 485

Note: If you are a Wales based Small and Medium Sized Enterprise and require independent support or advice in the tendering process, please contact Business Wales Tender Support on 03000 603000.

(WA Ref:41097)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Tenderer is to provide their method statement confirming their proposed approach to participating in the potential for community benefits as set out in the Welsh Government Policy when undertaking the provision of consultancy services.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The provision of a range of highway related Consultancy Services in connection with the management and maintenance of the South Wales Trunk Road Agent Eastern area.

The Eastern area of the South Wales Trunk Road Agent from M4 J34 (including J34) to Second Severn Crossing including M48, A48 (M), A4232, A449, A4042, A466 and in part the A40, A465.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The initial Framework term is 2 years with an option in favour of Neath Port Talbot County Borough Council/SWTRA to extend thereafter annually by 1 year up to a maximum of 2 years.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The provision of a range of highway related Consultancy Services in connection with the management and maintenance of the South Wales Trunk Road Agent Central area.

The Central area of the South Wales Trunk Road Agent from M4 J34 (excluding J34) to M4 J49, A4060, A470(from M4 J32 to junction with A465), A465 (from M4 J43 to junction with A4060).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The initial Framework term is 2 years with an option in favour of Neath Port Talbot County Borough Council/SWTRA to extend thereafter annually by 1 year up to a maximum of 2 years.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The provision of a range of highway related Consultancy Services in connection with the management and maintenance of the South Wales Trunk Road Agent Western area.

The Western area of the South Wales Trunk Road Agent from M4 J49 (including J49) west covering Carmarthenshire and Pembrokeshire including the A483, A48, A40, A4076, A487, A477.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The initial Framework term is 2 years with an option in favour of Neath Port Talbot County Borough Council/SWTRA to extend thereafter annually by 1 year up to a maximum of 2 years.

4)

Indication about different contract dates

5)

Additional Information about lots