Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.

Contract Notice

Provision of Independent Mental Health Advocacy (IMHA) Service for Powys Teaching Health Board

  • First published: 11 February 2016
  • Last modified: 11 February 2016

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-040578
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
11 February 2016
Deadline date:
10 March 2016
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The new Mental Health Act 2007 made amendments to the Mental Health Act 1983 (the Act) and introduced a statutory duty for Health Boards in Wales to commission an Independent Mental Health Advocacy for qualifying patients under compulsion of the Act in hospital. The Mental Health (Wales) Measures 2010 (Part 4) further amended the Act to extend the Independent Mental Health Advocacy Service to include informal patients and those qualifying patients under Section 4, 5(2) and 5 (4) and community treatment orders and guardianship. The Mental Health (Wales) Measure 2010 (“the Measure”) included provisions which amend the 1983 Act, so as to expand the scope of the independent mental health advocacy scheme in Wales. The scope of the scheme now includes individuals detained in hospital under certain ‘short-term’ sections of the 1983 Act, and those in inpatient settings in Wales receiving assessment or treatment for mental ill-health on a voluntary or informal basis. The Measure also amended the 1983 Act to provide a form of independent mental health advocacy in Wales which is broader in scope – the range of help and support that an independent mental health advocacy in Wales can provide is wider than originally set out in the legislation. The purpose of the service will be to provide the Independent Mental Health Advocacy service as required by the Mental Health Act 1983 Act as amended by the Mental Health (Wales) Measure 2010 – Part 4 The expanded independent mental health advocacy scheme will provide help and support to all qualifying patients, irrespective of age or diagnosis, in relation to the care and treatment they receive for their mental disorder. Powys Teaching Health Board are inviting suitably qualified organisations to express an interest for provision of an Independent Mental Health Advocacy Service (IMHA) The purpose of the IMHA service is to provide assistance to qualifying patients to ensure that they understand the legal procedures of the Act and the rights and safeguards to which they are entitled. This may include assistance in obtaining information about any of the following: - The patient’s rights under the Act - The provision of the Act under which the patient qualifies for an IMHA - Any conditions or restrictions to which the patient is subject - The medical treatment the patient is receiving, or which is being proposed or discussed, and the reasons for this - The legal authority for providing such treatment - The requirements of the Act which apply in relation to treatment The IMHA will: - Ensure that the voice of the patient is heard by supporting the patient to articulate their views and to engage with the multi-disciplinary team - Support qualifying patients to access information, and to understand better what is currently happening and what is being planned, and to understand better the options available to them - Support qualifying patients in exploring options, making better-informed decisions and in engaging with the development of their care plans - Support the patient to ensure that they are valued for who they are - Support the patient to counteract any actual or potential discrimination CPV: 85100000, 85323000, 85312310.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Velindre NHS Trust (as part host of NHS Wales Procurement Services)

4th Floor, Companies House, Crown Way

Cardiff

CF14 3UZ

UK

Commissioning

Richard Gaunt

+44 2920905390

richard.gaunt@wales.nhs.uk


http://www.procurement.wales.nhs.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
Checked box
Unchecked box
Checked box
Unchecked box
Checked box
Unchecked box

I.2)

Type of contracting Authority and Main Activity or Activities

Unchecked box
Checked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Checked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Yes

Powys Teaching Health Board

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Provision of Independent Mental Health Advocacy (IMHA) Service for Powys Teaching Health Board

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

25

II.1.2)

Main site or location of works, place of delivery or performance

Powys Teaching Health Board



UKL24

II.1.3)

This notice involves

Checked box
Unchecked box
Unchecked box

II.1.4)

Information on framework agreement (if applicable)

Unchecked box
Unchecked box

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The new Mental Health Act 2007 made amendments to the Mental Health Act 1983 (the Act) and introduced a statutory duty for Health Boards in Wales to commission an Independent Mental Health Advocacy for qualifying patients under compulsion of the Act in hospital.

The Mental Health (Wales) Measures 2010 (Part 4) further amended the Act to extend the Independent Mental Health Advocacy Service to include informal patients and those qualifying patients under Section 4, 5(2) and 5 (4) and community treatment orders and guardianship.

The Mental Health (Wales) Measure 2010 (“the Measure”) included provisions which amend the 1983 Act, so as to expand the scope of the independent mental health advocacy scheme in Wales. The scope of the scheme now includes individuals detained in hospital under certain ‘short-term’ sections of the 1983 Act, and those in inpatient settings in Wales receiving assessment or treatment for mental ill-health on a voluntary or informal basis. The Measure also amended the 1983 Act to provide a form of independent mental health advocacy in Wales which is broader in scope – the range of help and support that an independent mental health advocacy in Wales can provide is wider than originally set out in the legislation.

The purpose of the service will be to provide the Independent Mental Health Advocacy service as required by the Mental Health Act 1983 Act as amended by the Mental Health (Wales) Measure 2010 – Part 4

The expanded independent mental health advocacy scheme will provide help and support to all qualifying patients, irrespective of age or diagnosis, in relation to the care and treatment they receive for their mental disorder.

Powys Teaching Health Board are inviting suitably qualified organisations to express an interest for provision of an Independent Mental Health Advocacy Service (IMHA)

The purpose of the IMHA service is to provide assistance to qualifying patients to ensure that they understand the legal procedures of the Act and the rights and safeguards to which they are entitled. This may include assistance in obtaining information about any of the following:

- The patient’s rights under the Act

- The provision of the Act under which the patient qualifies for an IMHA

- Any conditions or restrictions to which the patient is subject

- The medical treatment the patient is receiving, or which is being proposed or discussed, and the reasons for this

- The legal authority for providing such treatment

- The requirements of the Act which apply in relation to treatment

The IMHA will:

- Ensure that the voice of the patient is heard by supporting the patient to articulate their views and to engage with the multi-disciplinary team

- Support qualifying patients to access information, and to understand better what is currently happening and what is being planned, and to understand better the options available to them

- Support qualifying patients in exploring options, making better-informed decisions and in engaging with the development of their care plans

- Support the patient to ensure that they are valued for who they are

- Support the patient to counteract any actual or potential discrimination

II.1.6)

Common Procurement Vocabulary (CPV)

85100000
85323000
85312310

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

Checked box

II.1.8)

Division into lots

Yes

Unchecked box Checked box Unchecked box

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The service will be provided to Powys teaching Health Board as per the Lots detailed below. The service provider will ensure that the service provision maximises partnership working across all agencies and sectors.

The aim of the service is to :-

1) Provide statutory non instructed advocacy pursuant to the Mental Health Health Act 1983 (Independent Mental Health Advocates) amended by the Mental Health (Wales) Measures 2010 (Part 4) extended the Independent Mental Health Advocacy Service to include informal patients and those qualifying patients under Section 4, 5(2) and 5 (4) and community treatment orders and guardianship. to people of all ages who are permanently or temporary resident in the Health Board boundaries as stated below

2) Provide ongoing awareness raising and training on the principles and purposes of the IMHA role as agreed with the Health Boards[below]. This will be executed at separate geographical locations

3) The contract will be divided into the following lots

Lot 1 Powys Teaching Health Board South (the former counties of Brecknockshire and Radnorshire)

Lot 2 Powys Teaching Health Board North (the former county of Montgomeryshire)

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-08-2016 31-12-2020

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As set out in the invitation to tender (ITT) documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the ITT documents. Credit worthiness of the bidder will be assessed.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the bidder is with a special purpose company with separate legal personality established

for the purposes of tendering for the contract, the Contracting Authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


Information and formalities necessary for evaluating if selection criteria are met: The PQQ, which is available via the e sourcing portal (see below) will provide details.

Any economic operator may be excluded if it fulfils any or all of the criteria listed in Regulation 57 of the Public Contract Regulations 2015 (as amended).

Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register

— Accept the terms and conditions and click "continue"

— Enter your correct business and user details

— Note the username you chose and click "save" when complete

— You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

— Login to the portal with the username/password

— Click the "PQQs / ITTs open to all suppliers" link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier)

— Click on the relevant PQQ/ ITT to access the content.

— Click the "express interest" button at the top of the page.

— This will move the PQQ /ITT into your "my PQQs/ my ITTs" page. (this is a secure area reserved for your projects only)

—You can now access any attachments by clicking "buyer attachments" in the "PQQ/ ITT details" box

3. Responding to the tender

— Click "my response" under "PQQ/ ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining)

— You can now use the "messages" function to communicate with the buyer and seek any clarification

— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT

— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "submit response" button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)

Economic and financial capacity


Information and formalities necessary for evaluating if requirements are met: As set out in the PQQ

Minimum level(s) of standards possibly required. As set out in the PQQ

Credit worthiness will be assessed.




III.2.3)

Technical capacity


Information and formalities necessary for evaluating if requirements are met: As set out in the PQQ

Minimum level(s) of standards possibly required. As set out in the PQQ.




III.2.4)

Reserved contracts

Unchecked box
Unchecked box

Section IV: Procedure

IV.1)

Type of Procedure


Unchecked box Checked box
Unchecked box Unchecked box
Unchecked box Unchecked box

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

12

Objective criteria for choosing the limited number of candidates

As set out in the PQQ

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Unchecked box

IV.2)

Award Criteria

No


No

Yes
SERVICE DELIVERY (40%) 40
MANAGEMENT AND STAFFING (30%) 30
QUALITY ASSURANCE (30%) 30

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Unchecked box
Unchecked box


Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 10-03-2016  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 21-03-2016

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Checked box    

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

The Contracting Authority is undertaking the procurement of the contract on behalf of:-, Powys Teaching Health Board

The procurement is being undertaken using the Light Touch Regime using the old forms and subject to different thresholds.

The services to which this notice relates fall within Schedule 3

of the Public Services Contracts Regulations 2015 (as amended) (the Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations for the purposes of, inter alia, applying selection criteria at PQQ stage, neither the publication of this voluntary notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose behalf it is acting) intend to hold themselves bound by any of the Regulations save those applicable to Schedule 3 services.

Bidders should note that they will be required to enter into terms and conditions as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.

The Contracting Authority will not accept completed PQQ's after the stated closing date.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.

The Contracting Authority reserves the right to conclude the contract in whole, in part or annul the tendering process.

All documents to be priced (where applicable) in sterling and all payments made in sterling.

In relation to Section II.1.9 above, variants will be accepted to the extent permitted in the tender documentation (if at all).

The tendering process will be undertaken in part via electronic means using the Bravo e-tendering system.

The term of the contract will be 4 years and 5 months.

(WA Ref:40578)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals: Bidders should consult their legal advisor. The Contracting Authority will, on a voluntary basis, allow for a minimum 10 calendar day standstill period between notifying the award decision and concluding the contract.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 11-02-2016

ANNEX B

Information About Lots

1     Lot 1 Powys Teaching Health Board South (the former counties of Brecknockshire and Radnorshire)

1)

Short Description

As set out within the IMHA Service Specification

2)

Common Procurement Vocabulary (CPV)

85100000
85323000
85312310

3)

Quantity or scope

As set out within the IMHA Service Specification


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Lot 2 Powys Teaching Health Board North (the former county of Montgomeryshire)

1)

Short Description

As set out in the IMHA Specification

2)

Common Procurement Vocabulary (CPV)

85100000
85323000
85312310

3)

Quantity or scope

As set out in the IMHA Specification


4)

Indication about different contract dates

5)

Additional Information about lots


Coding

Commodity categories

ID Title Parent category
85323000 Community health services Social services
85312310 Guidance services Social work services without accommodation
85100000 Health services Health and social work services

Delivery locations

ID Description
1024 Powys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
11 February 2016
Deadline date:
10 March 2016 00:00
Notice type:
Contract Notice
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Publication date:
04 June 2016
Notice type:
Contract Award Notice
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

About the buyer

Main contact:
richard.gaunt@wales.nhs.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.